Request for Proposal for Engineering Design Services for Sanitary Sewer Main Rehabilitatio

City of Alameda
REQUEST FOR PROPOSAL
The Public Works Department is seeking proposals for engineering
design services for approximately 2.3 miles of sanitary sewer main
rehabilitation located within existing roadways, associated
manholes and lower sewer laterals.
Issued: August 27, 2026
Submittal Deadline:
2:00 PM on Tuesday, September 22, 2026
City of Alameda
Public Works Department
950 West Mall Square, Room 110
Alameda, CA 94501

City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
I. NOTICE INVITING PROPOSALS
The City of Alameda (City) Public Works Department invites proposals for civil engineering design services
for the rehabilitation of approximately 2.3 miles of sanitary sewer main, associated manholes and lower
sewer laterals. It is necessary for Civil Engineering Design Consultants (Consultant) to read the information
contained in this Request for Proposal (RFP) to understand how to submit the proposal, what documents
must accompany the proposal and what legal obligations the Consultant is submitting by providing a
successful proposal. Any Consultant that wishes to be considered for this work must submit the
information requested in this RFP and, if invited, participate in an interview. Proposals must be received
by the City Public Works Department by 2:00 PM on Tuesday, September 22, 2026.
IA. SUBMITTAL OF PROPOSAL
The proposal shall be submitted in electronic format (PDF) to the City of Alameda's Public Works general
mailbox at pw@alamedaca.gov by 2:00 p.m. on September 22, 2026. It is the Consultant's responsibility
to clearly identify the RFP name in the email subject line "RFP for ENGINEERING DESIGN SERVICES FOR
SEWER REHABILITATION - EXISTING ROADWAYS". It is also the Consultant's responsibility to acknowledge
and respond to the automated response message from the City of Alameda so that the email is released
from the City's spam account. The City shall not be held liable for negligence on the Consultant's part to
confirm acknowledgement or failure to respond to the automated message. The time and date on the
email, as received in the City's general mailbox, will serve as the official received date and time stamp.
Please allow sufficient time to submit and acknowledge the submittal of your proposal. RFPs with a time
stamp after 2:00 p.m. will not be accepted.
Any Proposal received prior to September 22, 2026 may be modified or withdrawn by written request
from the Consultant to the City up to the official time when all proposals are due. All proposals shall be
held to be valid and available to the City in all respects until one such proposal has been accepted by the
City and an agreement fully executed, or until a proposal has been specifically rejected by the City,
whichever occurs first.
The City reserves the right to reject any and all proposals, to request additional information concerning
any proposal for purposes of clarification, to accept or negotiate modification to any proposal following
the deadline for receipt, and to waive any irregularities if such would serve the interests of the City. The
City retains sole discretion to evaluate proposals and make an award to the Consultant that the City deems
to have the most responsive proposal. The City reserves the right to negotiate all final terms and
conditions of any contract entered into.
All costs incurred during proposal preparation or in any way associated with the Consultant's
preparations, submission, presentation or oral interview shall be the sole responsibility of the Consultant.
Consultants are liable for all errors and omissions contained in their proposals.
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City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
IB. PRE PROPOSAL QUESTIONS
All questions regarding the proposal documents and proposal should be directed to:
William Smith, Project Manager
City of Alameda Department of Public Works
950 West Mall Square, Room 110
Alameda, CA 94501
wsmith@alamedaca.gov
Pre-proposal questions will be accepted until 5:00 p.m. on Wednesday, September 9, 2026.
II. CITY OF ALAMEDA
Alameda is a city in Alameda County, California. It is located on Alameda Island and Bay Farm Island, and
is adjacent to and west of Oakland, California. Alameda became a charter city and adopted a council-
manager government in 1916. The City has a total area of 23 square miles, of which 10.6 square miles is
land and 12.3 square miles is water, per the United States Census Bureau. As of 2020, the City has a total
population of approximately 78,000.
The City's sewer system includes approximately 140 miles of City-owned sanitary sewers and 42 sewage
pump stations, including 14 miles of pipes and 9 pump stations located in Alameda Point, the former
Alameda Naval Air Station site. In addition, there are over 10 miles of pipelines and 7 pump stations
located in Alameda that are part of the East Bay Municipal Utility District (EBMUD) wastewater system,
which serves as the "backbone" of Alameda's sewer network. All wastewater is conveyed to EBMUD's
South Interceptor in Oakland via inverted siphon pipelines underneath the Oakland Estuary, from where
the flow is conveyed north to EBMUD's Main Wastewater Treatment Plant located near the eastern
terminus of the San Francisco-Oakland Bay Bridge. During periods of wet weather when the capacity of
the interceptor is exceeded, flows in the South Interceptor may be diverted to EBMUD's Oakport and San
Antonio Creek Wet Weather Facilities (WWFs) in Oakland for storage and/or discharge.
In 2007, a series of regulatory decisions resulted in the remand of EBMUD's permit for its WWFs, and
Stipulated Orders for Preliminary Relief were subsequently issued by the U.S. Environmental Protection
Agency (EPA) to both EBMUD and the Satellites requiring asset management programs and plans to
reduce wet weather flows. Recognizing the need to address the capital demands of its aging sewer
system, in 2010 the City adopted a program of increases to its sewer service charge to fund needed
improvements. In September 2014, EBMUD and the Satellites entered into a Consent Decree with EPA,
the State Water Resources Control Board, and San Francisco Bay Regional Water Quality Control Board
(RWQCB) intended to eliminate discharges from the WWFs over an approximate 20-year period. For
Alameda, the CD-required "Work" includes specified annual amounts of sewer rehabilitation, inspection,
and cleaning; as well as continued implementation of private sewer lateral compliance and inflow
elimination programs; and pump station renovation.
The City worked with RMC Water and Environment in 2015 to prepare a Sewer Master Plan with the
following primary objectives:
* Confirm that the system has adequate capacity to handle peak wet weather flows, as required for
the System Evaluation and Capacity Assurance Plan element of the Sewer System Management
Plan (SSMP)
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City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
* Satisfy the Rehabilitation and Replacement Plan requirements of the SSMP and Final Consent
Decree the City operates under
* Establish a firm basis for project priorities and budgets in the City's 20-year Capital Improvement
Program
The design work in this scope is the fourteenth year of the City's 20-Year Capital Improvement Program
and intended to meet the annual sewer rehabilitation requirement of the Consent Decree.
III. SCOPE OF WORK
The project involves design services for the rehabilitation/replacement of multiple sewer mains, manholes
and lower sewer laterals on various streets and easements throughout the City. The exact method of
repair, rehabilitation, or replacement of the sewer lines and determination if manholes require
replacement, rehabilitation or keep-in-place should be determined during pre-design work.
The Consultant shall evaluate and review existing CCTV inspection and GIS data, if available, conduct utility
investigation, geotechnical analysis, survey and design work for all sanitary sewer mains within the
project. The Consultant must conduct a field inspection of each pipeline segment, connection between a
private sewer lateral and pipeline segment, manhole and appurtenance for the purpose of verifying
accuracy of existing CCTV, maps, and other related data.
The City has two characteristic soil types - those with relatively stable sandy soil conditions and those with
more unstable soils (e.g. fill material) and high groundwater levels. The stable, sandy soils are located
within the historic island limits and predominately consist of Merrit Sands. The City has successfully and
economically removed and replaced sewers in these areas with open-cut methods. The latter conditions
generally are on the perimeter of the main Alameda Island and much of Harbor Bay Isle and consist of
artificial fill. Construction in these poor soil areas may require additional design considerations,
substantial trench shoring (e.g., sheet piles for deeper excavations) and/or more extensive dewatering.
The City has a sewer construction contractor under a five-year contract which will extend through Fiscal
Year 2029 ). Therefore, this scope of work does not need to include services for bidding assistance. In
addition, the project technical specifications adopted when the contract was originally awarded can be
used for this work. The scope of work should include, however, a review of the existing technical
specifications and preparation of any needed amendments and/or addendums for this particular project.
Final deliverable to the City shall consist of final "bid ready" construction drawings, any necessary
amendments to the existing sewer replacement specifications, and a final detailed construction cost
estimate. The Consultant shall provide two (2) half-sized to scale printed sets of final plans and three (3)
full size sets of printed final plans. These documents shall also be provided in PDF and AutoCAD format.
Specification amendments and the construction cost estimate shall be provided electronically only.
In summary, services for this project include investigative and design work, final "bid ready" construction
drawings, preparation of a detailed construction cost estimate, and review of the existing construction
specifications and preparation of any required revisions or addendums.
Exhibit C contains a list of pipe segments in the project, summary statistics and an overview map.
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City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
IV. CONSULTANT QUALIFICATIONS
Consultants must meet the following minimum qualifications in order to be considered responsive to this
RFP:
* Consultant shall have at least three (3) years of experience in providing to, or working with public
agencies, for sanitary sewer design services.
* Demonstrate that the consultant firm has the appropriate professional and technical background
as well as access to adequate resources to fulfill the stated scope of services.
V. PROPOSAL REQUIREMENTS
V.A. Letter of Transmittal
The transmittal letter should:
* Indicate the intention of the Consultant to adhere to provisions described in the RFP;
* Identify the submitting organization;
* Identify by name and title, the person authorized to contractually obligate the organization;
* Identify the contact person responsible for the Proposal, specifying name, title and contact
information;
* Provide the original signature of the person authorized to contractually obligate the organization.
V.B. Project Plan
Consultant must describe their understanding of the project and how they intend to meet the stated
needs of the Public Works Department. The Project Plan must include a description of their approach to
sanitary sewer design work and a schedule for project completion, assuming a July 2027 start. The plan
should outline required tasks, estimated hours, responsibilities, major deliverables, and a detailed
schedule. The Project Plan must also identify a project manager and other key individuals who will be
interfacing with the City during the project and shall contain their resumes. Submit 60%, 90%, and 100%
& Bid Set Engineering plans for review and comment.
V.C. Client References
Consultant must complete and include the Client Reference worksheet included in Exhibit A.
V.D. Project Cost Sheet
The Proposal shall include a completed and signed project cost sheet, itemized by tasks laid out in the
Project Plan.
V.E. Insurance Requirements and Standard Agreement
The selected Consultant will be expected to sign a Service Provider Agreement for professional services
with the City. The City's standard professional services contract and associated insurance requirements
are included in Exhibit B. The Proposal must include any required revisions to the standard Service
Provider Agreement and a statement that the Consultant can satisfy insurance requirements.
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City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
VI. EVALUTATION CRITERIA
The City will appoint an Advisory Committee to evaluate the submitted proposals and to conduct
interviews, if determined needed. During evaluation of the proposals, questions may arise related to
specific proposals. The City may issue a request for clarification to all Consultants. All Consultants will be
expected to promptly answer these questions in writing. The responses shall be considered addenda to
the Proposal and as much a part of the original as if included therein. The City reserves the right to
determine if the services offered by the Consultant are acceptable in meeting their requirements.
The Advisory Committee strives for objectivity in considering each Consultant. The following selection
criteria will be used:
* Proposal Response (20 points):
The Advisory Committee will consider the Consultant's understanding of the project and their ability
to meet the City's needs within stated timelines.
* Timeliness of Final Deliverables (20 points):
The City hopes to have the final construction documents complete by early May 2027. How quickly
the Consultant can prepare the deliverables will be considered although not at the expense of product
quality.
* Product Quality (40 points):
Client references and the quality of products in past projects will be heavily considered.
* Cost Proposal (20 points):
The cost of the project is a factor the Advisory Committee will consider. The City reserves the right to
award the entire scope of work in the project cost sheet or some portion thereof.
After reviewing, analyzing, and discussing the proposals, client references, and interviews, if needed, the
Advisory Committee will make a recommendation for the selection of the preferred Consultant. The
recommendation of the Advisory Committee shall not be binding on the City.
The City reserves the right to determine if the product(s) and services offered by the Consultant are
acceptable in meeting their requirements.
Once the City selects a preferred Consultant, all other Consultants will be notified by the City in writing
within fourteen working days of the decision.
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City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
EXHIBIT A
CLIENT REFERENCES
The following is a list of three (3) references (public agencies preferred) that most closely reflect
similar projects to the scope of work for the City of Alameda.
Reference #1
Name of Organization:__________________________________________________________________
Address:______________________________________________________________________________
Contact Name:_________________________________ Contact Title:___________________________
Telephone: ___________________________________ Email:__________________________________
Summary of Project:____________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________
_____________________________________________________________________________________
Service Dates: ______________________________ Project Cost:________________________________
Reference #2
Name of Organization:__________________________________________________________________
Address:______________________________________________________________________________
Contact Name:_________________________________ Contact Title:___________________________
Telephone: ___________________________________ Email:__________________________________
Summary of Project:____________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_______________________________________________________________________________
_____________________________________________________________________________________
Service Dates: ______________________________ Project Cost:________________________________

City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
Reference #3
Name of Organization:__________________________________________________________________
Address:______________________________________________________________________________
Contact Name:_________________________________ Contact Title:___________________________
Telephone: ___________________________________ Email:__________________________________
Summary of Project:____________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Service Dates: ______________________________ Project Cost:________________________________

City of Alameda Public Works RFP: Engineering Design Service for Sewer Rehabilitation
EXHIBIT B
Standard Service Provider Agreement and Insurance Requirements

SERVICE PROVIDER AGREEMENT
This SERVICE PROVIDER AGREEMENT ("Agreement") is entered into this ___ day
of _________, 2026 ("Effective Date"), by and between the CITY OF ALAMEDA, a municipal
corporation ("the City"), and COMPANY, a (California corporation, LLC, LP, GP, sole
proprietor/individual), whose address is ADDRESS ("Provider" or "Contractor"):
RECITALS
A. The City is a municipal corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is now being conducted
under the statutes of the State of California and the Charter of the City.
B. The City is in need of the following services: Engineering Design Services for
Cyclic Sewer, Phase 24. City staff issued a RFP/RFQ on August 27, 2026, and after a submittal
period of 26 days received NUMBER of timely submitted proposals. Staff reviewed the proposals,
interviewed qualified firms and selected the service provider that best meets the City's needs.
Concerning the City's need for services or materials, City staff (a) published a notice in a
newspaper of general circulation requesting bids or proposals at least 10 days before the opening
of the bids or proposals, (b) reached out to service or material providers on the City's bidders list,
and (c) reached out to other interested suppliers
C. Provider possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement on the terms and conditions
described herein.
D. If City staff seek to enter into an initial contract with a vendor to perform one phase
of a project, and may also seek to enter into a subsequent contract with the vendor for a later phase
of the same project, the initial contract must include this recital: Provider's duties and services
under this Agreement shall not include preparing or assisting the City with any portion of the City's
preparation of a request for proposals, request for qualifications, or any other solicitation regarding
a subsequent or additional contract with the City. The City shall at all times retain responsibility
for public contracting, including with respect to any subsequent phase of this project. Provider's
participation in the planning, discussions, or drawing of project plans or specifications shall be
limited to conceptual, preliminary, or initial plans or specifications. Provider shall cooperate with
the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project
have access to the same information, including all conceptual, preliminary, or initial plans or
specifications prepared by Provider pursuant to this Agreement.
E. Whereas, the City Council authorized the City Manager to execute this agreement
on ___________________.
F. The City and Provider desire to enter into an agreement for Engineering Design
Services for Cyclic Sewer, Phase 24, upon the terms and conditions herein.
[Provider Name] 1 Version 7-1-26