OIT RFI - Simons Rec Center Venue Management Solution
| Location: | Pennsylvania |
|---|---|
| Posted: | Aug 14, 2026 |
| Due: | Sep 21, 2026 |
| Agency: | City of Philadelphia |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Title | Description | Date | Format | ||
| OIT RFI – Simons Rec Center Venue Management Solution | The City of Philadelphia (City) is embarking on a significant initiative to upgrade and modernize its administrative business processes and related legacy technology systems that currently support its business operations. As part of this initiative, the City intends to implement a new Venue Management Solution. The City, through its Office of Innovation and Technology (OIT), has issued this Request for Information (RFI) in order to solicit statements of interest, capabilities, and Rough Order of Magnitude (ROM) cost estimates from all Respondents interested in, and capable of, providing commercial off-the-shelf (COTS) software as part of the City’s solution. |
August 14, 2026
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Attachment Preview
V5.3
CITY OF PHILADELPHIA
Office of Innovation and Technology
REQUEST FOR INFORMATION
FOR
SIMONS REC
VENUE MANAGEMENT SOLUTION
Information Session
Date – 08/14/2026
08/21/2026 at 1:00 – 2:00 PM
(Local Philadelphia Time)
Q&A Session - Join Teams Meeting
Deadline for questions, requests for
clarification, or requests for additional
information
City Responds to Questions
Responses to RFI Due
08/26/2026 before 5:00 PM
(Local Philadelphia Time)
09/08/2026 before 5:00 PM
(Local Philadelphia Time)
09/21/2026 before 05:00 PM
(Local Philadelphia Time)
CHERELLE L. PARKER, Mayor
Melissa A. Scott, CIO, Office of Innovation and Technology
TABLE OF CONTENTS
I.
RESPONSE CALENDAR .............................................................................1
II.
PURPOSE OF REQUEST FOR INFORMATION................................................1
III.
RFI CONTACT INFORMATION FOR QUESTIONS, REQUESTS FOR
CLARIFICATION .......................................................................................3
IV.
ABOUT THE CITY OF PHILADELPHIA AND OIT ..............................................3
V.
INFORMATION SESSION ...........................................................................4
VI.
ANTICIPATED SOLUTION REQUIREMENTS ..................................................5
VII. SUBMISSION GUIDELINES ......................................................................12
VIII. USE OF RESPONSES...............................................................................14
IX.
HOW TO SUBMIT RESPONSES .................................................................15
X.
CONFIDENTIALITY AND PUBLIC DISCLOSURE...........................................15
XI.
RIGHTS AND OPTIONS RESERVED ...........................................................15
XII.
PUBLIC DISCLOSURE .............................................................................17
Simons Rec Venue Management Solution Project
REQUEST FOR INFORMATION
I. RESPONSE CALENDAR
Post Request for Information
Information Session
08/14/2026
08/21/2026 at 1:00 – 2:00 PM
(Local Philadelphia Time)
Q&A Session - Join Teams Meeting
Deadline for questions, requests for
clarification, or requests for additional
information (email
soumee.roy@phila.gov,
candace.hamilton@phila.gov)
City Responds to Questions
Responses to RFI Due
(email soumee.roy@phila.gov,
candace.hamilton@phila.gov)
08/26/2026 before 5:00 PM
(Local Philadelphia Time
09/08/2026 before 5:00 PM
(Local Philadelphia Time)
09/21/2026 before 05:00 PM
(Local Philadelphia Time)
These dates are estimates only and the City reserves the right, in its sole discretion, to alter
this schedule as it deems necessary or appropriate. Notice of changes will be posted on
the City’s website at https://www.phila.gov/rfp/additional opportunities.
II. PURPOSE OF REQUEST FOR INFORMATION
The City of Philadelphia (City) is embarking on a significant initiative to upgrade and
modernize its administrative business processes and related legacy technology systems
that currently support its business operations. As part of this initiative, the City intends to
implement a new Venue Management Solution. The City, through its Office of Innovation
and Technology (OIT), has issued this Request for Information (RFI) in order to solicit
statements of interest, capabilities, and Rough Order of Magnitude (ROM) cost estimates
from all Respondents interested in, and capable of, providing commercial off-the-shelf
(COTS) software as part of the City’s solution.
Respondents are asked to provide OIT with information regarding their available COTS
products and solutions, subject to the following guidelines:
Simons Rec Venue Management Solution Project
Page 1 of 17
• Identify only COTS products that are modifiable or configurable to meet specific
City requirements, and that focus on interoperability, reliability, usability,
availability, capacity and scalability
• Present the software solution’s interoperability and operational requirements in
accordance with the International Organization for Standardization Open Systems
Interconnection (OSI) model
• Include an architectural diagram of the solution with a description of the solutions
scalability; responses may include one or more models or solutions
• Describe the configurability of the software to meet the specified requirements and
services.
Responses should include implementation, integration, and/or configuration services. If,
the software can be installed and configured only by the Respondent, that must be clearly
stated in the Response, including the reasons why that is the case.
Respondents may, in the City’s discretion, be invited to engage in discussions with the
City’s project team and/or demonstrate their products, services and solutions.
No contract will be awarded pursuant to this RFI. Anyone who does not respond to this RFI
is not precluded from responding to any future solicitation issued by the City. The City
intends to procure software for this project as soon as reasonably possible, in accordance
with the City’s procurement laws and practices for software purchases, which may
include, but are not limited to, the use of existing City contracts or certified cooperative
purchase agreements. Respondents will not be bound by the ROM cost estimates
provided in their responses to this RFI in a future procurement. The City also reserves the
right to not procure any software.
III. RFI CONTACT INFORMATION FOR QUESTIONS, REQUESTS
FOR CLARIFICATION
All questions (see RFI Question Template Exhibit) and requests for clarification concerning
this RFI must be in writing and submitted via email no later than 5:00 pm, Local
Philadelphia Time, on 09/21/2026 to:
Candace Hamilton
IT Project Manager
Office of Innovation and Technology
Candace.Hamilton@phila.gov
Soumee Roy
IT Project Manager
Office of Innovation and Technology
Soumee.Roy@phila.gov
Responses to questions and requests for additional information shall be at the sole
discretion of the City. Any additional information and/or responses to questions will be
posted only on the City’s website at Contract opportunities . No additional information
and/or responses to questions will be sent by email. Nothing in this RFI shall create an
obligation on the City to respond to a Respondent submitting a response.
The City may, in its sole discretion, issue addenda to this RFI containing responses to
questions, clarifications of the RFI, revisions to the RFI or any other matters that the City
deems appropriate. Addenda, if any, will be posted on the City’s website
at Contract opportunities. It is the Respondent’s responsibility to monitor the Additional
Opportunities site for Addenda and to comply with any new information.
Oral responses made by any City employee or agent of the City in response to questions or
requests for information or clarification related to this RFI are not binding and shall not in
any way be considered as a commitment by the City.
If a Respondent finds any inconsistency or ambiguity in the RFI or an addendum to the RFI
issued by the City, the Respondent is requested to notify the City in writing by the above
deadline for questions and requests for information or clarification.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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