RFQ for Development Engineering Material Testing and Special Inspection
| Location: | California |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Feb 26, 2026 |
| Agency: | City of Antioch |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFQ for Development Engineering Material Testing and Special Inspection
|
| Category: | Capital Improvements RFQs |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
FOR
DEVELOPMENT ENGINEERING
MATERIAL TESTING AND SPECIAL INSPECTION
Qualifications Due on Thursday, February 26, 2026 at 4:00 p.m.
Public Works Department
Development Engineering Division
200 “H” Street
Antioch, CA 94509
(925) 779-7050
1
INTRODUCTION
The City of Antioch is soliciting qualifications from experienced material testing and special
inspection firms to perform services related to development projects throughout the City. The City’s
intent is to generate a list of two firms that could assist the City in performing these services on an
“as needed” basis. This list will be in effect for a period of three (3) years.
Previous expenditures for material testing and special inspection related to development services
have typically been $30,000 or less, per year, however expenditures will vary depending on the
amount of work performed. The City will not guarantee a set contract value for these services.
BACKGROUND
The City of Antioch currently has numerous development projects that are in various stages of
design or construction that may require material testing or special inspection. Currently, the City
does not employ staff certified to perform these specialized services. The City requires the services
of qualified and experienced firms to assist in this type of work.
Firms should expect to perform a variety of material testing and special inspections on an “as
needed” basis. Services to be performed may include, but are not limited to, inspecting, sampling
or testing of soil, Portland cement concrete, asphalt concrete, reinforcing steel and other
construction materials.
The selected firms must be available within 12 hours’ notice to sample, test or perform inspections.
The selected firm must be able to work holidays, weekends and extended hours. All inspections,
sampling and testing must be performed by methods approved by ASTM, Caltrans or the
appropriate agency dependent on the project specifications. The selected firm must be able to work
with other testing agencies during construction. Test results of materials tested shall be forwarded
to the City within 24 hours of the completed test. Complete project reports shall be submitted within
30 days of the firm’s last day worked on the project.
SCOPE OF WORK
Typical items of work to be performed may include, but are not limited to:
• Laboratory testing of soils, aggregate, asphalt concrete, Portland cement concrete,
reinforcing steel and other construction materials.
• Field testing of soils, aggregate, asphalt concrete, Portland cement concrete and other
construction materials.
• Special inspections in accordance with Section 17 of the California Building Code.
• Asphalt concrete and concrete mix design review, batch plant inspection, laboratory reports
and additional services as required.
The following is a tentative list of development projects that are anticipated to require material
testing or special inspection over the next three years:
• Albers Ranch
• Buchanan Crossings
• Gateway West
• DECA East
• Leung Property
• Lone Tree Apartments
• Lone Tree Retail
• Park Ridge
• Rialto Place
• Slatten Ranch Residential
• Somersville Towne Center
• Sorrento Village
• The Ranch
• Vineyard Crossings
2
SUBMITTAL REQUIREMENTS
If you are interested in this project, please submit qualifications that includes the following:
• Letter of Interest/Cover Letter
• Brief Information for Key Staff including education, directly related experience, description
of their assignment on this project, and resume
• Summary of the Company’s Relative Experience and Performance
• Detailed Scope of Services Provided
• Current Fee Schedule
CONSULTANT SELECTION PROCESS
Enclosed is a copy of the City of Antioch’s Consultant Service Agreement. By submitting a proposal
for this work, a firm agrees to comply with all terms and conditions outlined in the agreement.
It is anticipated that from the proposals submitted, City staff will be able to select the firms best
suited to meet the City’s needs. However, if that is not possible, the City will ask a “short list” of
firms to meet with staff to discuss the firm’s qualifications. The City will negotiate a professional
services contract for the work after staff has determined the best qualified firms.
No compensation will be due any firm for preparation of a written proposal or for meeting with staff
after a “short list” has been determined.
CRITERIA FOR SELECTION
All proposals will be evaluated based on the criteria below.
• Qualifications and experience with similar projects - 35 points
• Familiarity with applicable standards and procedures - 30 points
• Understanding of the scope and potential challenges - 20 points
• References - 10 points
• Organization of proposal – 5 points
SUBMISSION INSTRUCTIONS
Three (3) bound, and one (1) electronic copy of the proposal must be submitted no later than
4:00 p.m. on February 26, 2026 to:
Anna Davis
City of Antioch
Development Engineering Division
200 H Street
Antioch, CA 94509
Interviews will be conducted if there is not an outstanding response or firms are very close in the
evaluation. Any questions regarding the above should be directed to Development Engineering
Division at (925) 779-7050; or adavis@antiochca.gov.
ATTACHMENTS
A: City of Antioch Consultant Services Agreement
3
ATTACHMENT "A"
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND
NAME OF CONSULTANT
THIS AGREEMENT (“Agreement”) is made and entered into this _____ day of
_________________, 202___ (“Effective Date”) by and between the City of Antioch, a municipal
Corporation with its principle place of business at 200 H Street, Antioch, CA 94509 (“City”) and
_____________________________ with its principle place of business at
_____________________________ (“Consultant”) as of ___________________, 202_. City and
Consultant individually are sometimes referred to herein as “Party” and collectively as “Parties.”
SECTION 1. SERVICES. Subject to the terms and conditions set forth in th4.1is Agreement, Consultant
shall furnish all technical and professional services including labor, material, equipment, transportation,
supervision and expertise to provide to City the services described in the Scope of Work attached as
Exhibit A attached hereto and incorporated herein at the time and place and in the manner specified therein
(“Services”). In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit
A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on _______________, the date of completion specified in Exhibit A, and Consultant shall complete the
Services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated
or extended, as provided for in Section 8. The time provided to Consultant to complete the Services
required by this Agreement shall not affect the City’s right to terminate the Agreement, under Section 8.
1.2 Standard of Performance. Consultant represents that it is experienced in providing these
services to public clients and is familiar with the plans and needs of City. Consultant shall perform all
Services required pursuant to this Agreement in the manner and according to the standards observed by a
competent practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
Services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the
term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of Services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1
above and to satisfy Consultant’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
______________________, notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for Services to be performed and reimbursable costs incurred under this Agreement. In the event
of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the
amount of compensation, the Agreement shall prevail. City shall pay Consultant for Services rendered
pursuant to this Agreement at the time and in the manner set forth below. The payments specified below
shall be the only payments from City to Consultant for Services rendered pursuant to this Agreement.
Page 1 of 12
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the Services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for Services performed and reimbursable costs incurred prior to
the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice,
etc.;
▪ The beginning and ending dates of the billing period;
▪ A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services;
and,
▪ The Consultant’s signature.
2.2 Payment Schedule.
2.2.1 City shall make incremental payments, based on invoices received, [according to
the payment schedule attached as Exhibit B and incorporated herein], for Services satisfactorily performed,
in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred.
City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of
Section 2.1 to pay Consultant.
2.3 Total Payment. City shall pay for the Services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by
Consultant in rendering Services pursuant to this Agreement, unless expressly provided for in Section 2.5.
Page 2 of 12
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