Request for Proposal (RFP): Professional Services: Project Management and Meeting Facilitation

Location:	Federal
Posted:	Nov 14, 2025
Due:	Dec 1, 2025
Agency:	National Association of Community Health Centers
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

Professional Services: Project Management and Meeting Facilitation

RFP Released: November 10, 2025

Proposals Due: December 1, 2025

Points of Contact

Content Inquiries: Margaret Davis (mdavis@nachc.org)

Submission Inquiries: Latisha Harley (lharley@nachc.org)

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Organization Overview

The National Association of Community Health Centers (NACHC) is a national organization that supports

federally qualified health centers and federally qualified health center look-alike organizations (also known as

FQHCs or Community Health Centers), expanding healthcare services for the medically underserved and

uninsured. Founded in 1971 to promote efficient, high-quality, comprehensive healthcare that is accessible,

community-directed, and patient-centered for all, NACHC’s mission and strategic framework continue to guide

our values and priorities as an organization representing the national health center movement.

Background

NACHC’s Training and Technical Assistance (TTA) Service Line supports existing and potential health centers in

addressing operational demands while maintaining their mission of ensuring access to care, community

governance, and service to care for all populations. With a diverse cadre of subject matter experts, professional

service providers and delivery methods, NACHC’s TTA services are highly utilized and must remain well-prepared

to respond to emerging health care delivery issues. Effective project management and meeting facilitation

expertise are critical to ensuring the timely, coordinated, and high-quality execution of these efforts.

Time Period

The time period for services is estimated to be January 2, 2026, through June 30, 2026. Specific projects and

tasks are anticipated during this timeframe which will need the services advertised in this RFP. Successful

applicants will be contacted for availability and a more targeted project proposal during the period of

performance if/when a specific service is needed. Vendors must have a flexible schedule to accommodate a

possible emerging need during the period of performance.

Vendor(s) may be retained for future service, based upon successful performance on these advertised services

and availability of future funds.

Budget The budget for services under this Request for Proposals (RFP) will vary based on the number, scope,

and complexity of projects assigned. While total compensation is anticipated to exceed $10,000, the final amount

will be determined based on negotiated task orders or project assignments issued under the resulting agreement.

NACHC anticipates establishing one or more vendor agreements through this RFP. Selected vendors will be

engaged on an as-needed basis to provide project management, meeting facilitation, and subject matter

expertise aligned with NACHC’s Training and Technical Assistance (TTA) priorities. Each engagement will be

defined by an approved scope of work, timeline, and budget mutually agreed upon in advance.

RFP Services Desired

Through this RFP, NACHC is seeking qualified vendors with subject matter expertise in the Health Center Program

and specific skills in project management and group facilitation. A vendor may apply for one or more area. The

vendor's active engagement with internal and external partners will be a key aspect of their role, as they develop

project plans, materials, and/or resources and ensure alignment with NACHC's TTA priorities.

Scope of Work

Selected vendors will have knowledge of the Health Center Program or other federally funded public health

programs, and/or direct experience working with Federally Qualified Health Centers (FQHCs) or FQHC Look-

Alikes. Regardless of selected area, vendors will be expected to engage effectively with internal and external

partners including Primary Care Associations (PCAs), Health Center Controlled Networks (HCCNs), National

Training and Technical Assistance Partners (NTTAPs), and other stakeholders. Specific professional services

sought through this RFP include:

Project Management

• Provide structured project planning, implementation, and tracking support.

• Monitor timelines, deliverables, and milestones to ensure alignment with organizational and funder

requirements.

• Develop project reports, status updates, and related documentation.

Meeting and Group Facilitation

• Design and facilitate virtual and/or in-person meetings, trainings, and stakeholder engagements.

• Support consensus-building and decision-making among diverse participants.

• Prepare facilitation materials, agendas, and follow-up documentation. 

The vendor will work closely with a designated NACHC staff member on one or multiple projects that may vary in

complexity, execution processes, and methodologies. Ongoing feedback will be an integral part of the process,

promoting continuous improvement and ensuring alignment with NACHC’s TTA priorities.

Information Requested

Proposals must be submitted using NACHC’s web-based portal. Incomplete proposals will not be considered. If

NACHC selects your proposal, you will be notified on or around December 23, 2025.

Online Submission Portal:

Professional Services: Project Management and Meeting Facilitation

Application Submission

Upon submission of a complete application, NACHC's review team will evaluate the applicant's qualifications in

response to this RFP. Determining "qualified" enables a vendor(s) to engage in procurement opportunities.

Proposals must contain the following items, which are evaluated based on the specific criteria outlined in the

Evaluation table below.

• Point of Contact Information

• Name / Description of Organization

• Quality of Work Samples

• Capability Statement

• Resume(s)

• Daily/hourly Rate and Justification

• Signed Statement (see “Attestation” below)

Attestation

By my electronic signature, I certify that this Proposal reflects my best estimate of the organization's capability

and the proper and necessary costs for the project, and the information provided herein is accurate, complete,

and current as of the date of my signature below.

I agree that my electronic signature is the legal equivalent of my manual signature on this application.

Evaluation Criteria

Complete proposals will be evaluated based on the criteria outlined below. Proposals should include descriptions

and documentation that support all service areas for which they are applying.

Rating Domain

Application Selection Criteria

Points

Work Sample(s)

Work samples must demonstrate understanding of respective 25

Professional Service areas as described in this RFP.

•

• A completed project plan or timeline, agenda, facilitation

notes, or a summary report.

• Past client evaluations, reference letters, and/or

testimonials demonstrating successful engagements

occurring within a year of RFP application date.

Page Limit for Work Samples: 10 pages per each Professional

Service area selected.

Capability Statement

Page Limit for past client evaluation(s), reference letter(s),

and/or testimonial(s): 5 page limit total

Capability statement must demonstrate ability to deliver

Professional Service areas selected. Please showcase ability to

collaborate and work with others across multiple

organizations.

Resume(s)

Page Limit: 3 pages

Demonstrates education and work experience consistent with 25

vendor requirements and Professional Service areas selected

in the RFP.

Daily/hourly Rate and

Justification

Total

Page Limit: 5 pages

Daily and Hourly Rates for all expert(s) and staff that may be 25

engaged in work are reasonable. Rates should reflect overall

cost rate inclusive of any fringe, overhead and/or general &

administrative expense (G&A), if required.

o “Reasonableness” is assessed based on market or

industry standards and in consideration of the not-for-

profit status of health centers and NACHC

100

Scoring Matrix

a. NACHC’s review team will assign scores on a scale of zero (0) to five (5) where the end and

midpoints are defined as follows:

Score

1-2

4-5

Description

No Value

Below

Average

Above

Average

Discussion

The Response does not address any component of the

requirement, or no information was provided.

The Response only minimally addresses the requirement and

the Bidders’ ability to comply with the requirement or simply

has restated the requirement.

The Response shows an acceptable understanding or

experience with the requirement. Sufficient detail to be

considered "as meeting minimum requirements.”

The Response is thorough and complete and demonstrates

firm understanding of concepts and requirements.

b. A score of zero (0) on any scored requirement may cause the entire application to be eliminated

from further consideration.

c. Application scores will be calculated by multiplying the average (mean) score assigned by the review

committee members by the weight assigned to each scored element: Average Score x Weight =

Points Awarded

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposal (RFP): Professional Services: Project Management and Meeting Facilitation

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