Request for Proposals
Consultant to Complete HUD Approved Environmental
Review (ER) Services
Proposals due: 4:00 p.m. Thursday, March 12, 2026
** Late proposals will be rejected
Jodi Erickson
Grant Manager
10 3rd Ave SW/PO Box 5006
Minot, ND 58702-5006
jodi.erickson@minotnd.gov
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The City of Minot, ND, is seeking a qualified environmental consultant to complete HUD
approved Environmental Review (ER) Services as outlined in 24 CFR 58.
BACKGROUND
The City of Minot seeks qualified environmental consultants to provide HUD-approved
Environmental Review (ER) services for housing and community development projects
funded through programs such as the Community Development Block Grant (CDBG), the
Home Investments Partnership Program (HOME), and Housing Trust Funds. These
services will support compliance with 24 CFR Part 58 for various initiatives, which may
include property disposition, land acquisition, and construction activities across multiple
sites.
SCOPE OF SERVICES/PROJECT DELIVERABLES
Consultants should be familiar with HUD’s CDBG funding programs and project requirements.
Projects may be added or delayed based on funding availability and/or the City’s needs. The
projects will be funded in whole or in part by the HUD CDBG program and may include:
1. Infrastructure Programs
2. Housing Programs
3. SUBMISSION
Please include the following information in a letter when submitting a bid for this RFP.
Statement of Qualifications
Submittals will only be considered from consulting firms with experienced
personnel capable of providing the required services. The City may request
additional information to verify these qualifications. Failure of firms to respond
to any of the following requirements may be grounds for considering a submittal
non-responsive.
To ensure a consistent review process, submissions should conform to the format
outlined below:
1. Cover Letter
Provide a one-page cover letter that introduces the consulting firm and team, and
include:
The year the firm was formed.
Include Name, Address, and Phone Number of the primary contact person for
the project.
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2. Table of Contents
Provide a detailed table of contents that clearly identifies each section and its
corresponding page number.
3. Experience of the Firm
Provide a description of your firm’s prior experience and qualifications in
environmental reviews or work comparable to the proposed scope of work.
4. Project Team (Key Staff) and Experience
Identify the proposed Project Manager and key project team members, along
their specific roles and responsibilities. For each individual, provide a brief
resume outlining their credentials and relevant experience. If sub-consultants or
sub-contractors are to be utilized by a Consultant, the Consultant shall also
submit a listing of such firms along with the qualifications and experience of
each sub-consultant or sub-contractor.
5. Specific Relevant Projects
Provide descriptions of projects with similar scope that your firm and/or team
have successfully completed in the past five (5) years. For each project, include:
Project name and description
Scope of work
Evidence of meeting Disadvantaged Business Enterprise (DBE) contract
goals and/or evidence that adequate good faith efforts were made to meet
those goals.
6. References
Provide a list of three (3) verifiable references who have specific knowledge of
the work performed by the proposed Project Team. Submit references who are
familiar with the quality of work that is of a similar nature as listed in the scope
of work. References shall not be a firm or current employee of the submitting
firm.
7. Project Understanding: Provide your general understanding of our City,
project(s), and issues regarding the identified project(s). Identify any potential
challenges, special concerns, or conflicts of interest that may be encountered.
8. Unique Entity ID and System for Award Management (SAM)
All firms must provide six (6) paper copies and one (1) electronic version of their
submission. Responses are limited to no more than 25 one-sided pages and must
have a minimum font size of eleven (11) points.
Each applicant must:
(i) Be registered in SAM before submitting its application;
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(ii) Provide a valid unique entity ID in its application; and continue to maintain
an active registration in SAM with current information at all times during which
it has an active Federal award or an application or plan under consideration by a
federal agency.
Criteria for Review of Statement of Qualifications
A Selection Committee will be formed in accordance with FAA Advisory
Circular 150/2100-14E, Architectural, Engineering, and Planning Consulting
Services for City Grant Projects, and the City will be the sole judge in
determining how the evaluation process shall be conducted and which firm(s)
shall be considered for award and deemed to be in the best interest of the City.
The following criteria will be used by the Selection Committee in evaluating,
ranking, and selection of the successful firm:
1. Qualifications of the Firm (20%): Preference shall be given to the firms with
experience in the projects related to the scope of work, and a demonstrated
ability to complete the work on time and within budget.
2. Qualifications of the Project Team (Key Staff) (30%): Preference shall be
given to those firms with key staff with experience in items listed in the scope of
work.
3. Experience in Working with Local, State and FAA Regulations and
Procedures (20%): Preference shall be given to project teams whose personnel
have demonstrated a strong and productive working relationship with the Federal
Aviation Administration (FAA) and North Dakota Aeronautics Commission
(NDAC), and who possess a thorough understanding of FAA rules and
regulations of cities similar to the Minot International City.
4. Project Understanding (10%): Preference shall be given to those firms
which have a comprehensive understanding of the project and local environment.
5. Demonstrated ability to meet schedules, deadlines, budgets, and DBE
goals (10%).
6. Capability of the branch office that will service the City to perform
independently of the home office, or conversely, its capability to obtain
necessary support from the home office (10%): Preference shall be given to
those firms which have the ability to respond to on-site issues within a
reasonable time frame.
Selection of the Consultant
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It is the intent of the City to form a committee to review the Statements of
Qualifications submitted and rank the qualified firm(s). Members of the selection
committee may consist of City Staff to include Department Heads, City Council
Members, and others. The City may choose to interview a shortlist of consultants
before making the selection. The consultants shall be notified at least seven (7)
days prior to the interview date. All unsuccessful firms will be notified in writing
no later than 10 days after selection of the Consultant and may contact the City
for debriefing. The City reserves the right to reject any and all submissions to this
RFQ, request clarification, or waive informalities/technicalities, if it is deemed in
the best interest of the City. The City assumes no responsibility for costs incurred
in responding to this RFQ. All submittals to this RFQ become property of the
City.
Council Selection and Contracting
The firm selected by the committee will be recommended to the City Council for
award. Upon approval, the City will negotiate a contract with the selected firm.
The City anticipates a Master Service Agreement (MSA) contract with Task
Orders for each project. The MSA will be in effect for a 5-year period. If the
MSA cannot be agreed upon, the City reserves the right to terminate negotiations
and then negotiate with the second and third ranked firms in order, if necessary,
until a satisfactory contract has been negotiated.
GENERAL INSTRUCTIONS
1. The deadline for submissions is 4:00 p.m. on Thursday, March 12, 2026. Please direct
submissions (pdf) to:
Mikayla McWilliams
City Clerk
10 3rd Ave SW, Minot, ND 58701 (if utilizing courier services)
PO Box 5006, Minot, ND 58702-5006 (if utilizing US Postal Service)
2. Cost proposal (in separate sealed envelope attached to submission)
3. The City of Minot reserves the right to waive irregularities, to reject any or all submissions,
to re-solicit submissions, and to negotiate with selected respondents if such action is deemed
to be in the City’s best interests.
4. The City of Minot retains the right to negotiate modifications to all submissions.
5. No reimbursement will be made for any costs incurred in responding to this request.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
