RFP for Environmental Permit Support Services (RFP-25-020)
| Location: | California |
|---|---|
| Posted: | May 7, 2026 |
| Due: | May 21, 2026 |
| Agency: | Orange County Water District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP for Environmental Permit Support Services (RFP-25-020)
The Orange County Water District (“OCWD” or District) is seeking proposals from qualified and experienced firms to provide Regulatory Compliance Support Services. OCWD intends to evaluate the proposals received and enter into a three (3) year Professional Services Agreement (“Agreement”) with the qualified firm. The work is expected to commence on June 1, 2026. This Agreement will be for a minimum term of three (3) years for the period from June 1, 2026 to June 1, 2029.
RFP Documents:
- RFP for Environmental Permit Support Services (RFP-25-020) – Posted 5/7/2026
Solicitation Schedule:
| RFP Issued | Thursday, May 7, 2026 |
| Pre-Proposal Meeting | N/A |
| Questions Due Date | Thursday, May 14, 2026 at 10:00AM PT |
| Proposals Due | Thursday, May 21, 2026 at 2:00PM PT |
| Agreement Award Date | June 2026 |
For questions, please contact at procurement@ocwd.com .
Attachment Preview
ORANGE COUNTY WATER DISTRICT
REQUEST FOR PROPOSALS
RFP-25-020
FOR
ENVIRONMENTAL PERMIT SUPPORT SERVICES
ISSUED: Thursday, May 7, 2026
PROPOSALS DUE:
Thursday, May 21, 2026 by 2:00PM PT
Section
TABLE OF CONTENTS
Page
1. INTRODUCTION _____________________________________________________________________ 1
2. SOLICITATION SCHEDULE _________________________________________________________ 1
2.1. PRE-PROPOSAL MEETING _______________________________________________________ 1
2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS ________________________ 2
2.3. DEADLINE FOR PROPOSALS ____________________________________________________ 2
2.4. PRE-SUBMITTAL ACTIVITIES_____________________________________________________ 3
3. PROJECT BACKGROUND AND DESCRIPTION ______________________________________ 3
4. SCOPE OF SERVICES_______________________________________________________________ 3
5. GENERAL INFORMATION ___________________________________________________________ 3
5.1. MINIMUM QUALIFICATIONS ______________________________________________________ 3
6. ELEMENTS OF PROPOSAL _________________________________________________________ 4
6.1 Title Page _________________________________________________________________________ 4
6.2 Cover letter _______________________________________________________________________ 4
6.3 Table of Contents_________________________________________________________________ 4
6.4 Experience and record of past performance. _____________________________________ 4
6.5 Project Overview and Approach __________________________________________________ 5
6.6 Project Team and Qualifications __________________________________________________ 5
6.7 Additional Services _______________________________________________________________ 6
6.8 Price Proposal ____________________________________________________________________ 6
6.9 OCWD Standard Agreement ______________________________________________________ 7
6.10 Statement of Insurance Compliance ______________________________________________ 7
6.11 Billing ____________________________________________________________________________ 7
6.12 Conflict of Interest ________________________________________________________________ 8
6.13 Equal Employment Opportunity And Affirmative Action Requirements __________ 8
7. PROPOSAL SUBMISSION REQUIREMENTS_________________________________________ 8
7.1. Proposal Format __________________________________________________________________ 8
7.2. Proposal Preparation Costs ______________________________________________________ 8
8. SELECTION PROCESS ______________________________________________________________ 9
8.1. Project Approach and Schedule _________________________________________________ 10
8.2. Experience and Qualifications of the Project Team ______________________________ 10
TOC - ii
Section
TABLE OF CONTENTS
Page
8.3. Record of Success on Recent Similar Project ___________________________________ 11
8.4. Time Commitment of Key Staff __________________________________________________ 11
8.5. Price Proposal ___________________________________________________________________ 12
9. SPECIAL CONDITIONS _____________________________________________________________ 12
9.1. RESERVATIONS _________________________________________________________________ 12
9.2. PUBLIC RECORDS ______________________________________________________________ 12
9.3. RIGHT TO CANCEL ______________________________________________________________ 12
9.4. ADDITIONAL INFORMATION_____________________________________________________ 12
9.5. PUBLIC INFORMATION __________________________________________________________ 13
List of Exhibits:
Exhibit A: Scope of Services
Exhibit B: Evaluation Criteria
Exhibit C: Services Agreement
List of Attachments:
Attachment No.1: RFP Submittal Checklist
TOC - iii
The Orange County Water District (“OCWD” or District) is seeking proposals from
qualified and experienced firms to provide Regulatory Compliance Support Services.
OCWD intends to evaluate the proposals received and enter into a three (3) year
Professional Services Agreement (“Agreement”) with the qualified firm. The work is
expected to commence on June 1, 2026. This Agreement will be for a minimum term of
three (3) years for the period from June 1, 2026 to June 1, 2029. The Agreement will be
monitored closely for acceptable services rendered throughout the Agreement term.
OCWD will have the option to terminate the contract in whole or in part during the
Agreement term, for any reason or no reason, without penalty, upon notice. The proposer
will not be entitled to lost profits or any other compensation not earned prior to the time
of termination.
This Request for Proposal (“RFP”) describes the required scope of services, the
information that must be included in the proposal, and the proposal selection process.
Proposers are encouraged to carefully review this RFP in its entirety prior to submitting
their proposals. Failure to submit information in accordance with these requirements and
procedures may be cause for disqualification.
1. INTRODUCTION
The OCWD is an internationally recognized leader in the water industry that was formed
in 1933 by the California State Legislature which entrusted OCWD to guard and protect
the region’s groundwater basin and limited water supply. OCWD’s mission is to provide
a reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California’s greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world’s
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
2. SOLICITATION SCHEDULE
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested proposers.
RFP Issued:
Pre-Proposal Meeting:
Questions Due Date:
Proposals Due:
Agreement Award Date:
Thursday, May 7, 2026
N/A
Thursday, May 14, 2026 by 10:00AM PT
Thursday, May 21, 2026 by 2:00PM PT
June 2026
2.1. PRE-PROPOSAL MEETING
There will be no mandatory pre-proposal meeting.
Orange County Water District
Environmental Permit Support Services
RFP-25-020
Thursday, May 7, 2026
Page 1 of 11
2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS
All questions regarding the RFP must be submitted in writing before the deadline due
date of Thursday, May 14, 2026 by 10:00AM PT. All questions must be titled “Question
– RFP-25-020 Environmental Monitoring and Support Services”. Responses to
questions received from prospective proposers will be formally documented in a Question
and Answer (Q&A) table that will be posted on the OCWD website:
https://www.ocwd.com/working-with-us/rfp-contracts/. The Q&A table will be updated
regularly as questions are received from prospective proposers. Questions received after
the questions due date will not be considered.
Attention: Ashlie Palamara, Contracts Administrator
Email: procurement@ocwd.com
2.3. DEADLINE FOR PROPOSALS
Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be
received in a sealed envelope by OCWD no later than Thursday, May 21, 2026 by
2:00PM PT or such later time that OCWD may announce by an addendum at any time
prior to the proposal deadline. The envelope shall be plainly marked on the exterior
“Proposal for RFP-25-020 Environmental Permit Support Services” and with the name,
company name, and address of the proposer.
Proposals must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped
upon receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Ashlie Palamara, Contracts Administrator
18700 Ward Street
Fountain Valley, CA 92708
It is the Proposer’s responsibility to ensure that proposals are received prior to the
submittal deadline. Proposal packages should also include all signed Acknowledgment
of Addendum forms that may be issued by OCWD as part of this RFP process, as further
described below. Proposals received after the deadline will not be considered under any
circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The
OCWD will not be responsible for the proper identification and handling of any proposals
submitted incorrectly. Only responses properly submitted to OCWD will be considered.
OCWD reserves the right to reject any and/or all responses received. There will be no
formal opening of the proposals.
Orange County Water District
Environmental Permit Support Services
RFP-25-020
Thursday, May 7, 2026
Page 2 of 11
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