AOCI Allen & Oakwood Door & Fiber Upgrade

Location:	Ohio
Posted:	Jan 28, 2026
Agency:	Ohio Facility Construction Commission
Type of Contract:	Awards
Type of Government:	State & Local
Category:	N - Installation of Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	DRC-25L113
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Administration of Project: Local Agency

AOCI Allen & Oakwood Door & Fiber

Project Name Upgrade

Project Location Allen & Oakwood Correctional Institution

City / County

Owner

Lima / Allen

Ohio Department of Rehabilitation and

Correction- Allen & Oakwood Correctional

Institution

Delivery Method General Contracting

No. of paper copies requested (stapled, not bound)

Response Deadline

Project Number

Project Manager

10/18/2024

DRC-25L113

Ben Sommers

1:00 pm local time

Contracting Authority Local Agency

Prevailing Wages State

No. of electronic copies requested (PDF)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Nichole Burns at

DRC.CAMSRFQ@drc.ohio.gov. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Nichole Burns at DRC.CAMSRFQ@drc.ohio.gov with the project

number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page

on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the

party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The State intends to select an Architect/Engineering (A/E) team to provide design and construction administration

services for a Door Control & Fiber Upgrade Project at the Allen & Oakwood Correctional Institution (AOCI). AOCI is in

Lima, Ohio, and houses approximately 1500 incarcerated persons. The facility is approximately 36 years old.

The project is primarily intended to replace the existing door controls at Oakwood, install new cameras with poles in the

Allen Staff/Visitor parking lot, install new fiber at Oakwood for new door controls, replace detention grade doors and install

new pill call door at Allen, and replace the entry doors at Oakwood Entry Building.

The development of the POR will include a comprehensive survey/field investigation of the existing site and surrounding

areas to evaluate the condition in relation to the project scope described above, and in relation to the project budget.

Develop a phasing plan to keep the door control system and doors functional throughout construction. Work will include

demolition, masonry, metals, carpentry, security, and electrical as a minimum scope.

Also included will be necessary ancillary work which may be uncovered/discovered during investigation of the site. This

work may include all general construction items and scopes, including but not limited to concrete, painting, finishes,

mechanical, and electrical work that may be integral to the security aspects of the Door Control & Fiber Upgrade Project.

The project scope will then be evaluated, prioritized, and defined/redefined to align with available project funds. All

aspects of the project must comply with Department of Rehabilitation and Correction policies and procedures.

B. Scope of Services

The selected firm will develop a program of requirements, an estimate of probable cost of construction, and scheduling

information to a basic schematic level, moving into design development, construction documents, bidding, and

construction stages immediately thereafter.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth& Equity

(EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types including

testing and special inspections.

F110-02-2022-MAR

Publish Date: 9/25/24

Page 1 of 4

Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than four (4) hours (excluding travel time) on-site construction

administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site

visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project,

all having relevant and appropriate types of construction administration experience.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state building types, functional design or specialized professional services required to evaluate the

level of experience of each applicant firm (e.g. door control design, construction cost estimating work within the secure

facility, correctional facility experience, occupied construction experience, and security systems). The scope of services

should also define the types of basic and additional professional design and administration services necessary for the

project (e.g. LEED credentials and experience, previous experience with local jurisdiction or similar sites, previous

experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and training, specific BIM

and Owner-defined requirements, level of development to be achieved within BIM models, BIM deliverables, and Owner’s

intended use of BIM models after construction). This information will be used by each applicant to populate the Relevant

Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project delivery method general contracting.

2. Role on project (AE, C-AE, AOR)

3. Correctional facility project experience.

4. Door controls & fiber installation and renovation experience.

5. Systems and facility operations experience.

6. Experience with occupied secured facilities including phased construction.

7. Experience with ODRC, OFCC, OAKS CI.

8. Experience with construction cost estimating inside a secure facility.

9. Experience with construction administration for corrections projects.

C. Estimated Budget / Funding

State Funding:

$1,800,000

Other Funding:

Construction Cost: $1,630,000

Total Project Cost: $1,800,000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

01 / 25

01 / 26

04 / 27

06 / 27

E. Estimated Basic Fee Range (see note below)

7.0% to 8.0%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including

the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture or Engineering

H. Additional Service Providers Required

Sercurity/Technology

Secondary

Quality AssuranceTesting & Special Inspections

Disciplines:

Electrical Engineering

Civil Engineering

Structural Engineering

NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC

Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.

F110-02-2022-MAR

Publish Date: 9/25/24

Page 2 of 4

Request for Qualifications (Architect / Engineer) continued

I. Evaluation Criteria for Selection

• Demonstrate the ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

Facsimile copies of the Statement of Qualifications will not be accepted.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2022-MAR

Publish Date: 9/25/24

Page 3 of 4

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name AOCI Allen & Oakwood Door & Fiber Upgrade

Project Number DRC-25L113

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 100 miles

100 miles to 150 miles

More than 150 miles

Less than $500,000

$500,000 to $1,000,000

More than $1,000,000

Less than 4 professionals

4 to 10 professionals

More than 10 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 2 sample projects

2 to 4 sample projects

More than 4 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 4 projects

4 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 2 projects

3 to 4 projects

More than 4 projects

Value

Score

Max

0 - 10

0-5

0 - 10

Max

= 20

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2022-MAR

Publish Date: 9/25/24

Page 4 of 4

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
9/25/2024	10/18/2024	DRC-25L113	Ohio Department of Rehabilitation and Correction-Allen & Oakwood Correctional Institution	Local Agency	AOCI Allen & Oakwood Door & Fiber Upgrade	A/E	$1,800,000	N/A	New River Engineers; Civil & Environmental Consultants	Shortlist Report	Selection Report

AOCI Allen & Oakwood Door & Fiber Upgrade

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