Roadside Ash Tree Removal Project

Location:	Vermont
Posted:	Mar 16, 2026
Due:	Apr 29, 2026
Agency:	State Government of Vermont
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Roadside Ash Tree Removal Project	Request Date: 3/16/2026 12:17:36 PM Open Date: Closing Date: 4/29/2026 12:00 PM Intent To Bid Deadline: Est. Dollar Value: $0.00 RFQ Number:
Town of Norwich 300 Main Street Norwich , VT 05055

Bid Type:
Request for Proposal

Locations:
Windsor
Keywords:
Tree Work

Bid Description:
The Town of Norwich, VT is seeking proposals for the removal potential hazard ash trees along Norwich roadways. The work is divided into four sections as noted in the RFP linked below. In total, there are 453 ash trees that have been marked for removal. The Town has a finite amount of funds available for this work. The work should begin as soon as possible after bid is awarded and is expected to be completed by October 1, 2026.

RFP documents can be obtained from the Town of Norwich website via the link below or at the Town Hall located at 300 Main Street, Norwich, VT.

Bids are due by Wednesday, April 29, 2026 at noon (12 p.m.) E.T.

Special Instructions:
If you are considering entering a bid for this work, please notify Town Manager Brennan Duffy at the following email address: BDuffy@norwich.vt.us. The Town will use this notification to contact you or your firm in the event that there is an addendum or bid schedule change.

Bids are due by noon (12pm) on April 29, 2026. Bids shall be submitted in a sealed envelope addressed to the Town Manager and DPW Director, Town of Norwich at PO Box 376, Norwich VT, 05055 or can be hand delivered to the Town of Norwich at 300 Main St, Norwich, VT 05055. The envelope should be plainly marked with the name of the bid.

Contact Information:
	Brennan Duffy Phone: (802) 649-1419 Fax: Email: bduffy@norwich.vt.us For additional information: norwich.vt.us/wp-content/uploads/2026/03/RFP_Norwich_Roadside-Ash-Tree-Removal-Project_FINAL-DRAFT-3-16-26.pdf

Bid Attachments:


Site Visit:	Date:

Attachment Preview

REQUEST FOR PROPOSAL

ROADSIDE ASH TREE REMOVAL PROJECT

TOWN OF NORWICH, VERMONT

Issued: March 16, 2026

Project Description

To remove potential hazard ash trees along Norwich roadways. The work is divided into four

sections as noted below. In total, there are 453 ash trees that have been marked for removal.

The Town has a finite amount of funds available for this work. The work should begin as soon

as possible after bid is awarded and is expected to be completed by October 1, 2026.

Project Location

Beaver Meadow Road, Elm Street, Hopson Road, Turnpike Road, New Boston Road, and

Union Village Road, the sections of which as described below and as noted on the attached

map.

Project Work to be Completed

Section 1: Beaver Meadow. To remove 99 trees on Beaver Meadow Road between Brigham

Hill Road and Chapel Hill Road

Section 2: Elm and Hopson. To remove 8 trees on Elm Street between Main and Hopson,

and to remove 14 trees on Hopson Road between Beaver Meadow Road and Elm Street.

Section 3: Turnpike and New Boston. To remove 14 trees on Turnpike Road between Main

Street and New Boston Road, and to remove 145 trees on New Boston Road between

Turnpike Road and Norford Lake Road.

Section 4: Union Village. To remove 173 trees on Union Village Road between Turnpike

Road and VT Highway 132.

To facilitate accurate estimation of costs, the trees to be cut have been marked with an X with

blue paint. Divided into diameter classes, 25% are 0-12 inches DBH, 66% are 12 to 24 inches

DBH, and 8% are larger than 24 inches DBH. The Town believes these counts to be

reasonably accurate; however, bidders are responsible for verifying the counts for bidding

purposes.

The Contractor shall be responsible for traffic control and should follow the requirements of the

Manual on Uniform Traffic Control Devices (MUTCD), latest edition, the plan for which shall be

developed in coordination with Norwich Public Works Director Chris Kaufman.

The Town of Norwich will be responsible for contacting landowners and advising them of the

cutting plan and schedule. Approximately one-quarter of the landowners want to retain the

logs and/or chips. Approximately half of the landowners have agreed to allow the contractor to

drop the trees in place. Approximately one-quarter of the landowners want the trees removed

from their property once cut down. The contractor is responsible for removing those trees.

Town of Norwich - Request for Bids – Roadside Ash Tree Removal Project

Page 2

All remaining trees and shrubs of all species in the cutting area must be protected from

damage to the extent feasible. The Town will rely primarily on natural regeneration to replace

ash trees. Native trees and shrubs within the cutting area will need to be preserved as much

as possible through directional felling and careful positioning of harvesting equipment. The

Town recognizes that some loss of regeneration is unavoidable but expects such loss to be

minimal.

Stumps shall be cut flush to the ground within six (6) feet from the edge of the roadway and as

close to the ground as feasible in other areas inside the ROW, but none shall be left at more

than six (6) inches high.

The contractor must ensure that no debris is left on site where it might block driveways, field

access, stormwater ditches or in any way impede road crews from regular maintenance

practices such as ditch clearing or grading of gravel roads at any time. Logs left on site

temporarily, whether for contractor’s or landowner’s future use, must not impede passage of

motorists and must be staged adjacent to the road surface and not in any road, ditch, or

stream, and may not remain in the right of way at the completion of the work.

Wood left on site for the landowner shall be cut in log lengths not to exceed 16 feet and

stacked or placed in an orderly manner outside of the town highway Right of Way (ROW).

Logs shall not be piled more than 3 feet high and in a manner that will minimize the danger of

rolling. The contractor must ensure that no debris is left on site, other than chips if requested

by landowner.

The State of Vermont’s Slow the Spread recommendations are outlined in Appendix II, and

shall be reviewed by contractor, and implemented as applicable. The Town shall make

available to the contractor a list of nearby landowners or businesses willing to accept chipped

materials.

Bidding Notification

If you are considering entering a bid for this work, please notify Town Manager Brennan

Duffy at the following email address: BDuffy@norwich.vt.us. The Town will use this

notification to contact you or your firm in the event that there is an addendum or bid

schedule change.

Site Visit or Pre-Bid Meeting

Although a site visit is not mandatory, it is highly recommended due to the nature of the

work. Please reach out to Town Manager Brennan Duffy directly to schedule a site visit with

a deputy tree warden.

Questions Due Date

Questions may be submitted by email to Town Manager Brennan Duffy at the following

address: BDuffy@norwich.vt.us. The due date for questions is April 21, 2026.

Town of Norwich - Request for Bids – Roadside Ash Tree Removal Project

Page 3

Bid Submission and Due Date

Bids are due by noon (12pm) on April 29, 2026. Bids shall be submitted in a sealed

envelope addressed to the Town Manager and DPW Director, Town of Norwich at PO Box

376, Norwich VT, 05055 or can be hand delivered to the Town of Norwich at 300 Main St,

Norwich, VT 05055. The envelope should be plainly marked with the name of the bid. Bid

proposals will be date stamped on the outside of the envelope immediately upon receipt by

the Town. Any bid may be withdrawn in writing prior to the scheduled time for the opening

of the bids. Any bid received after the date and time specified will not be considered and

will be returned to the bidder unopened. Any exceptions to the bid specifications or

proposed work as described must be noted by the bidder. A bidder submitting a bid

certifies that the bid was made in good faith without fraud, collusion, or connection of any

kind with any other bidder for the same work, and that the bidder is competing solely on

his/her behalf without connection with or obligation to any undisclosed person or firm.

Project Schedule

The Town intends to open bids on or around April 30, 2026, at the Town Office; and the

Selectboard intends to select a contractor on or around May 13, 2026. All work related

to this project would be expected to be completed by October 1, 2026.

Bid Information

Please provide:

• A description of proposed approach to the project, including the equipment to be used

• Completed bid tabulation

• A list with descriptions of similar work performed

• Two references, with contact information, who are familiar with similar work performed.

Bid Opening

Every bid received prior to the bid submission deadline will be publicly opened and read aloud

and recorded by the Town Manager, who is serving as the project manager. The bid opening

is expected to be held at noon on April 30, 2026, at Tracy Hall (300 Main Street, Norwich, VT)

Criteria for Bid Selection

In evaluating bids, the Town will consider the following criteria:

• Price

• Bidders’ ability to perform the work

• Bidders experience and reputation, including past performance for the Town

• Quality of the equipment and services specified in the bid

• Bidder’s ability to meet other terms and conditions, including insurance and/or bond

requirements

• Bidder’s financial responsibility

• Contract provisions that are acceptable to the Town

• Bidder is not on any debarment list related to goods and services the bidder provides

• Any other factors that the Town determines relevant and appropriate in connection with the

project

A low bid does not guarantee award of the contract.

Town of Norwich - Request for Bids – Roadside Ash Tree Removal Project

Page 4

Insurance

Prior to starting work the selected bidder will be required to provide a Certificate of Liability

Insurance with commercial general liability coverage of no less than $1,000,000 per

occurrence and $2,000,000 per aggregate, naming the Town of Norwich as an additional

insured. The Certificate must also include Workers Compensation Insurance.

Payment Schedule

Monthly invoices are to be submitted at the end of each month. Invoices will be reviewed and

approved by Town Manager Brennan Duffy. Payment is made upon final approval by the Town

Selectboard that meets twice monthly.

Town Contact

Questions may be directed to Town Manager Brennan Duffy at the following

address: BDuffy@norwich.vt.us

Town of Norwich - Request for Bids – Roadside Ash Tree Removal Project

Page 5

BID FORM

Roadside Ash Tree Removal Project, Town of Norwich

Proposal of

(hereinafter

called Bidder), organized and existing under the laws of the State of ______, doing business as

(a corporation, a partnership, of an individual)

To the Town of Norwich, Vermont (hereinafter called Owner)

The Bidder represents that this bid is genuine and not made in the interest of or on behalf of any

undisclosed person, firm or corporation and is not submitted in conformity with any agreement

or rules of any group, association, organization, or corporation. The bidder has not directly or

indirectly induced or solicited any other bidder to submit a false bid. Bidder has not solicited or

induced any person, firm, or corporation to refrain from bidding and the bidder has not sought by

collusion to obtain for himself any advantage over any other bidder or Owner.

The undersigned bidder proposed and agreed, if this bid is accepted, to enter into an agreement

with Owner to furnish all materials and to complete all work as specified or indicated in the

Contract Documents for the contract price and within the contract time indicated in this bid and in

accordance with the Contract Documents.

Bidder hereby agrees to commence Work under this contract on the date of issuance of the Notice

to Proceed and that the Final Completion date for this contract is on or around October 1, 2026.

Bidder acknowledges receipt of Appendix I and II.

Bidder’s relevant equipment for project (owned or leased):

____________________________________________________________________________

Please provide the name and phone number for two job references:

1. ______________________________________________________________________

2. ______________________________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Roadside Ash Tree Removal Project

Attachment Preview

See also