2,5 Years of Annual Maintenance for COMPAS Software

LIMITED TO MASTER CONTRACTORS
Only Master Contractors that are awarded a contract under the ​ Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, ​ are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS
Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.
Instructions on how to submit proposals electronically can be found at, under Vendor Instruction : https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:
04/11/2025 at 2:00 PM EDT
Questions must be submitted in writing with the subject line, "Question for PORFP # P00B5600073 " and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.
   
2. Purchase new and unused software.
   
3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.
   
4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.
   
5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.
   
6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.
   
7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.
   
8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.
   
9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.
   
10. M aster Contractors must ensure that the proposed COTS software is virus free.
    
11. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.