4110--Walk-In Coolers & Freezers

Active

Contract Opportunity

RFI 36C24525Q0588
WALK-IN FREEZERS-COOLERS

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
SOURCES SOUGHT/RFI DESCRIPTION
This is NOT a solicitation announcement. This is a Sources Sought/RFI/RFI only. The purpose of this Sources Sought/RFI/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 333415 (1,250 Employes). Responses to this Sources Sought/RFI/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources who can possibly provide Walk In Freezers & Coolers for the Louis A Johnson VA Medical Center, Clarksburg, WV 26301.
It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.
If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?
(2) Is your company considered small under the NAICS code identified in this RFI?
(3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above?
(4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).
(5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(6) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in FAR 19.505? Specifically, what percentage of the work will be performed by your company versus subcontractors?
(7) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items
(8) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?
(9) Please indicate whether your product conforms to the requirements of the Buy American Act?
(10) Please complete FAR 52.225-2 below.
(11) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).
(12) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.
(13) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(14) Please submit your capabilities statement illustrating your organization s ability to meet the described salient characteristics or equal to items for planning purposes; show clear, compelling and convincing evidence that all equal to items" meet all the salient characteristics.
(15) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.
(16) Please provide your SAM.gov Unique Entity ID/Cage Code number.
Responses to this notice shall be submitted via email to Phillip.Duba@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, June 27, 2025 by 12:00 PM EST.
All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.
Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Statement of Work
VA Clarksburg

GENERAL SPECIFICATIONS FOR WALK-IN COOLERS/FREEZERS
Background
The Louis A. Johnson VAMC is executing contract # 36C24521C0034, VA Project No. 540-370. The project includes renovation of the kitchen area of the hospital and will require the purchase of Walk-In coolers and Freezers equal to the specifications detailed below in salient characteristics.
Specifications
Please see below for salient characteristics.
General Description
Prefabricated, sectional, all-metal clad, modular, and designed for easy accurate field assembly. Walk-In units must be for food service use conforming to NSF/ANSI 7, UL 207 and UL 471. Floor panel with appropriate insulated floor assembly and aluminum tread finish floor. See drawings in Section 5 for layout/additional details.
Panels General
Interchangeable, 1219 mm (48 inch) maximum width, 126
mm (5 inch) thick exterior wall, floor and ceiling panels, and
101 mm (4 inch) thick interior dividing wall panels between
compartments, filled with insulation. Double seal serrated
neoprene rubber gaskets to assure air and vapor tight joints.
Panels - Corner
90-degree angle, radiuses 15 mm (0.5 inch)
inside and outside, with 305 mm (12-inch) dimensions each
side.
Panels - Edges
Foam-in-place, tongue-and-grooved urethane to
assure tight joints. Provide double seal serrated neoprene
rubber gaskets to assure air and vapor tight joints on the
interior and exterior of each panel along every tongue.
Insulation
127 mm (5 inch) and 101 mm (4 inch) minimum foamed in-
place polyurethane per detail drawings with manufacturer s
rated K factor of not more than 0.15, free rise design of
not less than 27 kg per cubic meter (1.7 pounds per cubic
foot), or in-place density of not less than 32 kg per cubic
meter (2 pounds per cubic foot).

Door Panel and Door
a. Provide channel thermal breaker type reinforcing steel
frame around the entire perimeter of the door opening.
b. Door to be an in-fitting flush-mounted type with dual
flexible blade wiper gasket on the bottom, and a
replaceable magnetic gasket on the top edge and along both
sides.
c. Provide heated, double glass view windows in refrigerator
doors.
d. Door to be equipped with a minimum of three (3) hinges, for
rough usage including aluminum diamond plate on inside of
door panel and frame to a height of 915 mm (36 inches).
e. Provide hydraulic exterior door closer to prevent slamming
and assure secure closing.
f. Door hinges and latch and strike assembly: Manufacturer's
standard, self-closing cam-lift type hinges, for 1219 mm
(48 inch) door, chrome plated or polished aluminum finish,
made to provide for locking, but with an inside safety
release mechanism to prevent anyone from being locked
inside when door is locked from outside.
g. Concealed, energy use selective, anti-sweat heater wire
circuit: Provide sufficient heat to prevent condensation
and frost formation at the door jambs and exterior edges of
the door on all sides.
h. Thermometer: Manufacturer's standard, 50 mm (2-inch)
minimum diameter, dial type, flush mounted in door panel.
Pressure Relief Port
Provide for all freezers operating at
18 degree C (0-degree F), or lower, two-way type ports, to
allow for an increase or decrease of air pressure on the
interior of the freezer to equalize with air pressure on the exterior. Provide ports with automatically controlled, UL
approved anti-sweat heaters. Complete device to carry UL Label
and be assembled ready for connection. Install port in a wall
panel away from the direct air stream flowing from the coils.
Floor Panels
a. Floor Panel Strength: Capable of withstanding 47.8 kPa (
1000 pounds per square foot) uniform load.
b. Provide prefabricated floor panels of the same construction
as wall/ceiling .100 aluminum diamond treadplate surface
over 13 mm (.5 inch) marine grade plywood Provide
prefabricated floor panels which are recessed with, panels
flush with surrounding building floor. Furnish two (2) sets
of erection tools, compatible with fasteners, with each unit.
c. Wherever compartment dimension exceeds clear-span ability of
ceiling panels, provide I-beam support on exterior of ceiling or
spline-hangers. Install 13 mm (1/2 inch) diameter steel rods
through beam/hangers and secure to structure above. Beams or
posts within compartments are not acceptable.
d. Rub rail wall protectors: Manufacturer s standard, at floor line
of walls exposed to traffic.
Lighting
Lights: Provide high-efficiency rated LED light fixtures with
safety shields. Lighting must conform with UL IP-65. Provide with
diffuser and be capable of operating in minus 23 degrees C (-40
degrees Fahrenheit) temperature. Lights must run length of walkin
starting 610 mm (24 inches) from front panel and extending
within 610 mm (24 inches) of back panel. Run between shelf rows
to obtain 323 lux (30 foot-candles) at floor level regardless of
any interior furnishings.
Condensing Units
Comply with ARI Standard 520. Air cooled, type as shown in construction documents. (See Section 5 Below Drawings).
B. Provide motor driven integral compressor, motor starter,
condenser, receiver, common base, and safety/operational
controls.
C. Receiver capacity not to be less than 125 percent of system
refrigerant charge.
D. For units racked above each other and for units installed in a
closet, provide a factory fabricated steel rack extending
approximately 1143 mm (45 inches) above the floor.
E. Provide two (2) condensing units and unit coolers with
independent refrigeration systems for freezer when shown on
construction documents or recommended by manufacturer due to size
or freezer.
F. Do not locate compressors on top of refrigerators or freezers.
G. Provide positive oil lubrication and oil level indicating device
for each compressor. Provide water regulating valve for water
cooled unit.
H. Compressor Motor: Squirrel cage induction type of ample size for
continuous operating at maximum compressor performance. Provide
inherent protection, in compressor terminal box, for each phase
of motor.
I. Pressure Switches: Automatic reset low pressure switch, and
automatic or manual reset high pressure cutout.
Air Cooled Condensing Units
1. High efficiency type piped and automatically controlled to
operate at lower head pressures during low ambient temperature
conditions. Designed and weather-proofed for outdoor
installation, to operate satisfactorily at winter ambient
temperatures down to 6 degrees C (10 degrees F), and be
provided with crankcase and receiver heaters.
2. The condenser fans are to be driven by permanent split
capacitor motors.
Unit Coolers
A. Comply with ARI Standard 420. Units to be UL listed,
forced-ventilation type. Provide demand defrost controllers for defrosting, internal or external refrigerant distributor, single
or multiple fans and motors, drip-pan, deflectors, aluminum or
baked-enamel steel housing, hangers, and all accessories. Unit
coolers for kitchen walk-in units to be NSF approved.
B. Motors: Permanent split capacitor type in accordance with
Section 11 05 12, GENERAL MOTOR REQUIREMENTS FOR EQUIPMENT.
Provide motors with thermal overload protection and manual
starting switch.
C. Drain Pans: Galvanized sheet steel. Provide additional drain pans
under uncovered refrigerant connections, and interconnect them
with main drain pan. For freezer units provide electrically
heated drain pan with heated tape over condensate drain line.
Defrost Provision
1. Refrigerators: Defrost to be as needed with Demand defrost
controllers and occur during compressor off cycle with
evaporator fan running continuously.
2. Freezer defrost: Defrost to be by demand defrost with Evaporator Efficiency Controller.
Monitoring Alarm System
A. Provide an electronic monitoring and alarm system for each
section of each unit.
1. System Components: Detecting thermostat, master control panel,
interconnecting wiring, remote audible alarm, and defrost
compensator. Provide dials showing temperatures and pilot
lights, warning lights, switches, transformer, and buzzer, all
as a part of the master control panel. Locate master control
panel and remote audible alarm as indicated on construction
documents. Provide power fuse to protect system components.
2. System Operation: Set alarms at 5 degrees C (10 degrees F)
above and below specified operating temperatures.
B. Personnel Alarm: For each unit, provide separate audible alarm
system operable from inside unit, for use of personnel unable to
exit unit. Locate remote audible alarm where indicated on
construction documents.
Refrigeration Rack System
A. Digital Rack System. Provide two (2) rack systems for Walk-in
cooler and freezer assembly, item 7. One rack system shall include
four (4) compressors, one for each of the four compartments. The
second rack system shall provide duplicate compressors for the
large cooler and large freezer compartments only. The second rack
system shall be designed to alternate running cycles during
normal operation and also to allow one compressor set to continue
to run should the other system have a compressor require service.
B. The UL-Listed, air-cooled rack systems shall be designed for
outdoor installation. The units shall be pre-wired for a single
point electrical connection with a main fused disconnect. The
refrigeration units shall be housed in a weather-protected
compact structural galvanized steel frame. The units shall
include individual dedicated air-cooled condensers. Condensers
shall be aluminum fin/copper tube designed to operate at 15
degrees T.D. The exterior housings shall be brushed 304 stainless
steel with one-piece stainless-steel lift out louver panels for
easy access to service. Entire galvanized metal frame shall be
pre-assembled, welded and cleaned. Lifting points shall be
integrated in the feet at each corner to facilitate installation.
Condenser fan motors shall be mounted within the enclosure.
C. All Primary multiplex compressors shall be digital semi-hermetic
or scroll type and factory assembled to operate with the
refrigerant specified.
D. All Conventional, stand-by, and/or parallel compressors shall be
semi-hermetic or scroll type and factory assembled to operate
with specified refrigerant blend.
E. Compressors and refrigeration piping will be installed in such a
manner as to eliminate noise with vibration eliminators in
refrigeration lines, as needed. Each compressor unit shall be
equipped with; oversized receiver, dual pressure control for cut in cut-out, a ball-bearing fan motor, fixed head pressure
control, suction filter, liquid line sight glass, liquid line
drier, crankcase heaters, headmaster controls and/or fan cycling,
liquid line inlet and outlet valves, defrost cycle and armored
super hose connections (in lieu of capillary tubes).
F. All refrigerant lines shall be extended to one side of the
package in a neat and orderly manner. All tubing shall be
securely supported and anchored with non-corrosive coated clamps.
All joints must be brazed, not soldered. All piping and controls
shall be factory pressure-tested with nitrogen at 175 PSI.
G. Evaporator coils shall be a direct expansion type. Evaporators
used will be all "Underwriters Laboratory Listed" supplied from
factory with an electric expansion valve, solenoid valve, suction
transducer, and Eco-Smart on-demand defrost controller, pre-wired
and pre-piped under nitrogen pressure and designed for use with
the refrigerant specified. Isolation ball valves are to be
installed on the liquid and suction lines at each evaporator
coil.

Warranty

Manufacturer shall agree to repair or replace compressors that fail in materials or workmanship within five (5) years from the date of receipt. Failure includes but is not limited to inability to maintain set temperature. Walk-in Panels to be warranted for five (5) years.

Publications

The publications listed below form a part of this specification to the extent referenced in the salient characteristics.

Publication
Publication Description
Air-Conditioning and Refrigeration Institute (ARI) 420-08
Unit Coolers for Refrigeration
Air-Conditioning and Refrigeration Institute (ARI) 520-04
Performance Rating of Positive
Displacement Condensing Units
American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) 15-10-16
Safety Standard for Refrigeration Systems
ASTM International (ASTM) A240/A240M-20
Chromium and Chromium-Nickel Stainless
Steel Plate, Sheet, and Strip for
Pressure Vessels and For General
Applications
ASTM International (ASTM) E84-20
Surface Burning Characteristics of Building Materials
National Sanitation Foundation/American National Standard
(NSF/ANSI)7-09
Commercial Refrigerators and Storage Freezers
National Fire Protection Association (NFPA) 70-20
National Electric Code
Underwriters Laboratories, Inc. (UL) 207-08 (R2014)
Refrigerant-Containing Components and Accessories, Nonelectrical
Underwriters Laboratories, Inc. (UL) 471-10 (R2014)
Commercial Refrigerators and Freezers
Underwriters Laboratories, Inc. (UL) 1598-03 (R2012)
Luninaires

Drawings


Delivery Location
Attn: Beth Bova
BOVA Corporation
111 McFann Rd
Valencia, PA 16059
Email: beth@bovacorp.com
Phone: (724) 898-0288

Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above.
The Contractor must comply and provide all necessary information to VA Clarksburg and BOVA Corporation. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.
Requested Delivery Date
Delivery of equipment is requested to occur approximately 8-10 weeks ARO (After Receipt of Order). The typical lead time for this type of equipment is eight (8) weeks.
Safety Data Sheet (SDS)

If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided on the same day those materials arrive at BOVA Corporation.
Delivery Coordination

Normal business hours for acceptance of deliveries are 7:30AM 12:00PM and 12:30PM 3:00PM (Eastern Time), Monday thru Friday excluding Holidays. Deliveries must be coordinated in advance with COR, Service Line Representative and Vendor POC (Beth Bova) once a ship date is established.

Attachments/Links