HSWE 20-Yard Roll-Off Containers

INVITATION TO BID
HOPKINSVILLE SOLID WASTE ENTERPRISE
20-Yard Roll-Off Containers (10)
BID NUMBER 2026-01-006
Hopkinsville Solid Waste Enterprise
Bryan Silver, General Manager
P.O. Box 569
5663 Mt. Zoar Latham Road * Hopkinsville, Kentucky 42240
Phone (270) 887-6245
www.hopkinsvilleky.us

INVITATION TO BID - Hopkinsville Solid Waste Enterprise
The Hopkinsville Solid Waste Enterprise will be accepting Sealed Bids for 20 Yard Roll-Off Containers
(10). Each bid should be in a sealed envelope marked:
"SEALED BID - 20-YD Roll-Off Containers (10)
BID NUMBER 2026-01-006"
Bids must be delivered to:
Hopkinsville Solid Waste Enterprise
PO Box 569
5663 Mount Zoar Latham Road
Hopkinsville, KY 42240
Bids may be mailed or hand-delivered, but all bids must be received at the above address no later than October
16th, 2026 at 10:30 a.m.
If you are a licensed dealer interested in bidding on this work, you can obtain a bid packet on the City's
website www.hopkinsvilleky.us
The Hopkinsville Solid Waste Enterprise reserves the right to reject any and all bids not prepared
and submitted in accordance with the provisions of this Advertisement and/or the Specifications
contained in the Bid Packet.

General
Sealed bids, subject to the conditions, specifications, and instructions below and as attached, will be accepted until
October 16, 2026 at 10:30 a.m. at which time bids will be opened and read aloud publicly at Hopkinsville Solid Waste
Enterprise, 5663 Mount Zoar Latham Road, Hopkinsville, KY 42240. Telephone: (270) 887-6245.
All bids are to be submitted on and in accordance with the attached Bid Form. The form must be signed by an
authorized representative of the bidder and dated in the appropriate space.
Additional information or clarification of any of the instructions or information contained herein may be obtained from
the HSWE General Manager, Bryan Silver at (270) 887-6245.
Specifications are based on Solid Waste needs and standards to meet specific Solid Waste requirements.
Specifications are not established arbitrarily to limit competition or to exclude otherwise competitive bidders.
In case of disputes as to whether the service quoted or delivered meets specifications, the decision of the HSWE
General Manager or other authorized Solid Waste representative shall be final and binding on all parties.
Bidder's Responsibility to Solid Waste
The Hopkinsville Solid Waste Enterprise will hold each bidder responsible for compliance with all specifications and
compliance with all federal, state, and local laws and regulations applicable to this bid and any subsequent contract.
Contract Period
The successful bidder will have 60 days from contract award to deliver the containers. The Contract must be executed
no later than two weeks after award of the bid.
Pricing or Bid Amounts
Throughout the term of the contract(s), the bid prices may not be changed.
Addenda
Any bidder(s) finding discrepancy in or omission from the specifications, in doubt as to their meaning, or believing
that the specifications are discriminatory shall notify the HSWE General Manager, in writing, a minimum of five (5)
working days before the scheduled bid opening. Clarifications or changes in these specifications will be issued, in
writing, only by the HSWE General Manager or his authorized representative. All inquiries should be directed to the
HSWE General Manager. Exceptions, as taken by the bidder(s), in no way obligates HSWE to change the
specifications.
Taxes
Quoted prices shall include all federal, state, county, and city taxes. HSWE will not agree to change any bid prices
because a successful bidder failed to include any taxes. HSWE is a tax-exempt organization.
Receipt of Bid Acknowledgement
Each bidder is asked to return the attached Acknowledgement of Receipt Form by mail at the above-mentioned
address prior to submitting a bid.
Submission of Bids
The submission of a bid shall be considered an agreement by the bidder to all the terms, conditions, and specifications
provided herein and in the various bid documents.
Any bidder may withdraw his or her bid either in person or in writing at any time prior to the award of bids.
Bid Evaluation Bases
Bids which show any omission, irregularity, and alteration of forms, conditional or unconditional additions not called
for, unresponsive bids, or bids obviously unbalanced may be rejected.
PRICE..................................................................................50
CONFORMANCE WITH MINIMUM SPECIFICATIONS..................45
LOCAL VENDOR...................................................................05
TOTAL 100
HSWE reserves the right to reject any and all bids.

Award of Contract
Before awarding any contract, HSWE shall have the right to require a bidder to submit evidence of his or her
qualifications concerning financial and technical resources to guarantee responsiveness to the contract. Failure of
any bidder to demonstrate to HSWE officials the ability to be responsive shall be grounds for rejecting the bid.
HSWE reserves the right to award alternate contracts when the first contractor cannot perform the work within the
timetable specified by HSWE.
All bids will be judged on the basis of best buy to HSWE, compliance with all instructions, and conformance with the
specifications.
The HSWE General Manager reserves the right to award contracts in such a way as to be in the best interest of
HSWE.
A condition of any contract shall be the disclosure of any subcontractors to be used in the performance of the contract.
Payment
Upon satisfactory completion of delivery of the containers, and acceptance of the invoice by the General Manager,
payment will be made within sixty (60) calendar days.
Termination
Hopkinsville Solid Waste Enterprise reserves the right to terminate any contract immediately in the event the
contractor(s) discontinues or abandons operations; is adjudged bankrupt or is reorganized under any bankruptcy law;
fails to keep in force any required insurance policies; or fails to pay, in a timely fashion, any subcontractor.
Failure of the contractor(s) to comply with any section or part of the bid or subsequent contract will be considered
grounds for immediate termination of the contract.
The contract may be terminated by either party by giving fifteen (15) calendar days written notice to the other party.

20 Yard Roll-Off Container (10)
COMPLIANCE CHECKLIST
SCOPE
The intent of these specifications is to describe a complete, new, unused 20-yard roll-off container,
including delivery, warranty, manuals, and required testing.
The completed containers shall be suitable for municipal commercial refuse collection service and
capable of withstanding the rigors of such application.
All equipment furnished shall be of the manufacturer's current production design and shall comply
with applicable Federal Motor Vehicle Safety Standards, Department of Transportation requirements,
and applicable mobile refuse collection equipment safety practices, including ANSI Z245.1 safety
requirements where applicable.
Bidder must accurately complete this compliance checklist and include it as part of the bid
response. Failure to accurately complete and submit the checklist shall be grounds for rejection.
1. GENERAL INFORMATION
Bidder Name: ___________________________________________________
Company: __________________________________________________
Contact Person: _____________________________________________
Phone: ________________________________
Email: ________________________________
2. INSTRUCTIONS TO BIDDERS
* All specifications listed represent minimum requirements unless otherwise stated.

Bidder must indicate Meets / Does Not Meet for each line item.

Any deviation must be clearly described in the "Actual Spec" field.

Equivalent or superior components may be accepted if fully documented.

Completed certification page must be signed.

3. TECHNICAL SPECIFICATIONS
3.1 Requirements
3.1.1 Container is equipped with minimum 3/16" flooring.

Meets Does Not Meet Actual Spec: _________________________________
3.1.2 Manufacturer utilizes 18" centers under the container floor with 3" structural channels.

Meets Does Not Meet Actual Spec: _________________________________
3.1.3 Container has a minimum of 12-gauge sidewalls.

Meets Does Not Meet Actual Spec: _________________________________
3.1.4 Container post spacing is a minimum of 24"

Meet Does Not Meet Actual Spec: _________________________________
3.1.5 Container is equipped with four wheels each, 2 in the front and 2 in the rear.

Meet Does Not Meet Actual Spec: _________________________________
3.1.6 Container is of the "tub" style.

Meet Does Not Meet Actual Spec: _________________________________
3.1.7 Container has 4"x3" x 3/16" minimum top rails.

Meet Does Not Meet Actual Spec: _________________________________
4. SAFETY
4.1 Container has all ANSI approved safety labels and reflective stickers.

Meet Does Not Meet Actual Spec: _________________________________
5. FINISH, INSTALLATION, AND TESTING
5.1 Container is primed and painter green in color.
6. WARRANTY AND DELIVERY REQUIREMENTS
6.1 Bidder shall state all paint, corrosion, and component warranties and provide warranty
documentation, completed weight certification, final inspection report, and delivery timeline after
receipt of order: ________ days.

7. REQUIRED BID FORMS
7.1 Bid Proposal Form
Includes total cost, itemized pricing, optional equipment, and delivery timeline.
EVALUATION CRITERIA
Bids will be evaluated based on the following factors:
1. Compliance with specifications
2. Total cost
3. Warranty coverage
4. Delivery schedule
5. Vendor qualifications and references
6. Availability of service and parts
TERMS AND CONDITIONS

Hopkinsville Solid Waste Enterprise reserves the right to cancel this solicitation at any time.

All equipment must comply with OSHA, DOT, and EPA standards. At the time of delivery, equipment
must meet or exceed all federal, state and local safety, health, lighting and emission standards.

Failure to comply with bid requirements may result in rejection of the bid.

BID FORM
SEALED BID - 20-yard roll-off containers (10)
BID NUMBER 2026-01-006
Company Name ________________________________________________________
Point of Contact ________________________________________________________
Address_______________________________________________________________
Telephone ____________________ Email__________________________________
DESCRIPTION BID
20 Yard Roll-off Containers (qty 10) $ __________________________________
Delivery $___________________________________
TOTAL PROJECT COST $___________________________________
Completion Time for Project: ____________________________________________
I, the undersigned, do hereby certify that I am a duly authorized representative of ______________________-
______________________________________ (Company Name)
located at ________________________________________________________ (Address)
and I have carefully examined the Instructions, Specifications, and Bid Form and agree to all terms and conditions
as set forth in them.
Print Name:_________________________ Signature: _________________________
Title: ______________________________ Date _____________________________
Email: _____________________________ Phone: ___________________________
Subscribed and sworn before me this ________ day of ____________________ , 2026.
_____________________________________
NOTARY PUBLIC ID#: ________________
My Commission Expires: ________________

ACKNOWLEDGEMENT OF RECEIPT OF BID PACKET
SEALED BID - 20-yard roll-off containers (10)
BID NUMBER 2026-01-006
I hereby acknowledge receipt of the bid packet for the 20-yard roll-off containers (10)
My company intends to bid on or before October 16, 2026, on the project as specified in the packet received.
___________________________________
Company Name
___________________________________
Authorized Representative (Print Name)
___________________________________
Authorized Signature
___________________________________
Date
___________________________________
Phone Number