REQUEST FOR PROPOSAL
Farebox Upgrade
March 3, 2026
Project #5011
City of Minot
10 3rd Avenue SW
Minot, ND 58701
701.857.4140
701.857.4148
REQUEST FOR PROPOSALS (RFP)
Farebox Upgrade
Project No.: 5011
Issue Date: March 3, 2026
Issuing Agency
City of Minot
10 3rd Avenue SW
Minot, ND 58701
Phone: 701-857-4140
1. Notice of Request for Proposals
The City of Minot invites qualified firms to submit sealed proposals to furnish, install, and
support replacement fareboxes, related software upgrades, and training services in accordance
with the requirements contained in this Request for Proposals (RFP).
The City of Minot is not liable for any costs incurred by proposers in the preparation or
submission of proposals.
2. Proposal Submission
Proposals must be received no later than:
April 3, 2026 – 2:00 PM Central Standard Time (CST)
Submit proposals to:
City of Minot
Attn: City Clerk
10 3rd Avenue SE
Minot, ND 58701
701.857.4140
701.857.4148
Proposals shall be clearly marked:
“Project #5011 – Transit Farebox Upgrade RFP”
Electronic, faxed, or late submissions will not be accepted.
3. Point of Contact
All communications regarding this RFP shall be directed to:
Brian Horinka
Transit Superintendent
Phone: 701-857-4149
Email: brian.horinka@minotnd.gov
4. Proposer Submittal Checklist
Proposals must include the following items:
• Cover Letter and Proposer Information
• Technical Specifications (Attachment 1)
• Certification Regarding Debarment (Attachment 2)
• Acceptance of Federal Clauses (Attachment 3)
• Detailed Price Proposal (equipment, installation, training)
Failure to submit all required items may result in the proposal being deemed non-responsive.
5. General Information
5.1 Purpose and Basis of Award
The City of Minot seeks proposals from qualified vendors to provide replacement fareboxes,
installation, software upgrades, and training services to upgrade the current Genfare Electronic
Fare Collection System. All items proposed must integrate seamlessly within the current fare
collections system. Award will be made to the proposer whose submission is determined to be
the most advantageous to the City of Minot based on evaluation criteria outlined in this RFP.
5.2 Agency Background
Minot City Transit provides fixed-route public transportation within the City of Minot, operating
Monday through Friday from 7:00 AM to 7:00 PM. The system delivers approximately 90,000
fixed-route trips annually and coordinates paratransit services through Souris Basin
Transportation, providing an additional 20,000 annual trips.
6. Project Overview
The City of Minot intends to replace fareboxes on eleven (11) fixed-route buses and upgrade
associated fare collection software. The proposed system must fully integrate with Minot City
Transit’s existing Genfare platform, including ticket vending and encoding equipment, while
expanding fare payment options to include mobile applications and future kiosk integration.
Ease of use for riders and operators, ADA compliance, and long-term system compatibility are
critical project objectives.
7. RFP Schedule
Date
March 3, 2026
March 17, 2026
March 20, 2026
April 3, 2026
April 8, 2026
April 20, 2026
Milestone
RFP advertised and released
Written questions due
Responses/Addenda issued
Proposals due (2:00 PM CST)
Evaluation and scoring
City Council consideration
8. Evaluation Criteria
Proposals will be evaluated using the following weighted criteria:
Criterion
Price
System Integration & Technical Compliance
Warranty
Vendor Experience
Total
Weight
30%
50%
10%
10%
100%
The City of Minot reserves the right to conduct interviews, site visits, or request clarifications.
9. Conditions and Requirements
• Federal clauses and certifications apply to this procurement
• Buy America, ADA, DBE, and all applicable FTA requirements must be met
• City of Minot reserves the right to reject any or all proposals
10. Attachments
• Attachment 1: Technical Specifications
• Attachment 2: Certification Regarding Debarment
• Attachment 3: Federal Clauses and Certifications
11. Acceptance
Issuance of this RFP does not commit the City of Minot to award a contract or pay costs incurred
in proposal preparation.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
