Printing & Mailing Services
| Location: | Nebraska |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Mar 13, 2026 |
| Agency: | City of La Vista |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Printing & Mailing Services
|
| Category: | Professional Services |
| Status: | Open |
|
Attachment Preview
City of La Vista, Nebraska
Request for Proposals
Printing & Mailing Services
ISSUE DATE:
February 18th, 2026
SUBMISSIONS DUE:
March 13, 2026 – 10:00a.m. CST*
*Late Proposals Will Be Rejected
REPLY TO:
Rachel Carl
City Clerk
8116 Park View Blvd.
La Vista, NE 68128
RCarl@CityofLaVista.org
402.331.4343
City of La Vista, Nebraska
Request for Proposals
Printing & Mailing Services
Published
Deadline for Questions
Deadline for Submission of Proposals
February 25, 2026
March 6, 2026
March 13, 2026
Proposal Submission
Sealed proposals will be received until 10:00 a.m. local time on March 13, 2026, at the La Vista City Hall, 8116
Park View Blvd., La Vista, Nebraska, 68128. Proposals received after this time will not be accepted.
Proposal submittals should be addressed as follows:
City of La Vista – Sealed Proposal for Printing & Mailing Services
Attn: Rachel Carl, City Clerk
8116 Park View Blvd.
La Vista, NE 68128-2198
It should be noted that all information submitted to the City is subject to the open records laws of the State
of Nebraska. Proprietary information must be appropriately marked.
The City of La Vista reserves the right to disqualify incomplete proposals, waive minor defects in proposals,
waive formalities or irregularities, request additional information from any respondent, change or modify
the scope of the project, negotiate terms with one or more of the respondents, reject any or all proposals,
and/or take any steps it deems necessary to act in the City’s best interest, without penalty.
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City of La Vista, Nebraska
Request for Proposals
Printing & Mailing Services
Notice
The City of La Vista is accepting proposal from qualified vendors for printing and mailing services for
Community Guides, newsletters, and postcards.
Background
The City of La Vista publishes two (2) Community Guides and four (4) newsletters annually. For special
events/projects, the City may also publish postcards up to five (5) times per year. These documents are
mailed out to approximately 8,400 residential and commercial addresses. Due to the anticipated length of
the agreement, there will only be one (1) Community Guide and two (2) newsletters published in 2026
under this agreement.
General Information
La Vista is one of the fastest growing cities in the State of Nebraska with a population of approximately
17,000. It is a relatively young, progressive city situated in the southwestern portion of the Omaha
Metropolitan Area. The City has a Mayor-Council form of government and employs a professional City
Administrator to serve as the chief administrative officer of the City. La Vista has seven departments
including Administration, Administrative Services, Community Development, Library, Police, Public Works,
and Recreation.
Period of Performance
A contract awarded as a result of the RFP will be for a term of eighteen (18) months and is intended to
begin on July 1, 2026 and end on December 31, 2027.
Tentative Schedule
The following dates are being provided for your information and planning purposes. Although every effort
will be made to follow this schedule, we reserve the right to modify the dates as necessary.
Action
Release of RFP
Published
Deadline for Questions
Deadline for Submission of Proposals
Vendor Interviews, if applicable, week of
Contract Awarded
Contract Start Date
Required Contents of Proposals
At a minimum, each proposal must include the following:
Date
February 18th, 2026
February 25, 2026
March 6, 2026
March 13, 2026
March 16, 2026
April 7, 2026
July 1, 2026
1. Transmittal Letter – Provide a transmittal letter signed by an authorized representative of the firm.
2. Attachment A: Rate Proposal (Pages 7 - 9 of 15)
3. Attachment B: References (Page 10 of 15)
4. Attachment C: Declaration of Bidder (Page 11 of 15)
5. Copies of Sample Documents Requested by the City (See Page 5, Item 1.2)
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General Conditions and Instructions for Bidders
These General Conditions and Instructions for Bidders are incorporated herein and made part of these
specifications.
1. Interested firms shall submit one (1) unbound, single-sided original of bidding documents on
standard weight paper (no heavy weight paper or tabbed dividers). Sample printed materials shall
be comparable to specifications of the documents listed on pages 8-9 of this request for proposals.
2. Faxes or electronic submissions, or any other media other than listed in #1 are not acceptable.
3. Any proposer may withdraw his/her proposal, either personally or by written request, at any time
prior to the closing time for receipt of proposals.
4. Proposals received after the scheduled closing time for receipt of proposals will be returned,
unopened to the proposer(s).
5. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least sixty
(60) days.
6. The City of La Vista is not bound to recommend a proposal on the basis of the lowest quoted price
alone.
7. Any discount quoted will be deducted from the price when bill is paid. All appropriate government
discounts should apply.
8. The owner reserves the right to reject any or all bids, and to waive informalities or irregularities in
the bidding, and to negotiate contract terms with the various bidders when such is deemed by the
owner to be in its best interest. The right is also reserved to accept or reject any part of bid unless
otherwise indicated by vendor.
9. Instructions, manufacturer’s catalog numbers, etc., where shown herein are for descriptive
purposes to guide the bidder in interpreting the standard, quality, design, and performance
desired and shall not be construed to exclude proposals based on furnishing other types of
materials.
10. Any substitutions must equal or surpass the specifications. When submitting a substitute article
as equal, full name and description must be given, the City reserving the right, however, of deciding
upon its suitability for the purpose intended.
11. Prices quoted shall not be subject to increase during the entire term of the contract. However,
should there be a reduction in the price of any one or more items covered by the contract, during
the period of the contract, the price to the City of La Vista shall be reduced to equal the revised list
price less the discount herein quoted.
12. The City shall have the right to inspect any material or services specified herein. Equipment,
supplies, or services that fail to comply with the specification herein as regards to design, material,
or workmanship are subject to rejection at the option of the City. Any materials rejected shall be
removed from the premises of the City of La Vista at the expense of the vendor.
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13. All prices and notations must be in ink or typewritten. Mistakes may be crossed out, and
corrections typed adjacent and must be initialed in ink by person signing the proposal.
14. Bids must be submitted on the forms provided in a sealed envelope plainly marked “Sealed
Proposal for Printing & Mailing Services” with material description, date and time of closing
written thereon. All bid proposals must be signed by an authorized officer or employee of the
company and include the firm name.
15. Questions regarding the scope of work and specifications received less than five (5) business days
before the proposal opening shall not be answered. Any interpretation or correction of the
proposed documents will be made only by addendum, duly issued, and a copy of such addendum
will be posted on the City’s website: CityofLaVista.org. The City is not responsible for any other
explanations or interpretations of the proposed documents. Questions should be directed to
Rachel Carl, City Clerk, at 402-331-4343 or by e-mail to
RCarl@CityofLaVista.org before proposal is submitted.
16. As required by State Law, neither the vendor nor his subcontractors shall discriminate against any
employee or applicant for employment, to be employed in the performance of this contract, with
respect to their hire, tenure, terms, conditions, or privileges of employment or because of their
race, color, religion, sex, disability, or natural origin.
Additional Requirements
Notwithstanding anything in these specifications to the contrary:
1. Taxes. Purchases by the City are exempt from the payment of federal excise taxes and Nebraska
sales and use taxes, and all such taxes shall be excluded from bids. Tax exemption certificates will
be provided upon request.
2. Modifications. Bidder understands, acknowledges and agrees that no employee, agent or
representative of the City has any authority to make any representations, statements, warranties,
agreements or modifications to, of, or regarding these specifications or any contract of the City
without the written approval of the City Administrator; provided, however, that any
representation, statement, warranty, agreement or modification that has any actual or potential
impact to the City of more than $5,000 shall require the prior written approval of the Mayor and
City Council of the City of La Vista.
3. Fair Labor Standards. Pursuant to Neb. Rev. Stat. Section 73-102, by submitting a bid, supplier
hereby represents and certifies to the City of La Vista that supplier is complying with, and will
continue to comply with, fair labor standards in the pursuit of its business and, if supplier is the
successful bidder, in the execution and performance of the contract on which it is bidding; and in
the execution and performance of said contract, fair labor standards will be maintained.
4. Shipping. Publications must be dropped at the central Omaha office of the United States Postal
Service, which is located at 1124 Pacific St. Rm 107, Omaha, NE 68108.
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