Wastewater System Operation and Maintenance for the Town of Colchester
| Location: | Vermont |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Mar 27, 2026 |
| Agency: | Town of Colchester |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Wastewater System Operation and Maintenance for the Town of Colchester
|
| Category: | General |
| Status: | Open |
|
Attachment Preview
TOWN OF COLCHESTER
CONTRACT & BIDDING DOCUMENTS
TOWN OF COLCHESTER
WASTEWATER SYSTEM OPERATION AND MAINTENANCE
Prepared By:
Town of Colchester
Department of Public Works
781 Blakely Road
Colchester, VT 05446
Randy Alemy
Department of Public Works
February 2026
TABLE OF CONTENTS
ITEM
BID DOCUMENTS AND FORMS
INFORMATION FOR BIDDERS
SCOPE OF SERVICES
BID FORM
BID SCHEDULE
BASIS FOR BID COMPARISON – BID ITEM PRICING
CERTIFICATION REGARDING DEBARMENT
AGREEMENT DOCUMENTS AND FORMS
NOTICE OF INTENT TO AWARD
AGREEMENT
CERTIFICATE OF ACKNOWLEDGEMENT
EXAMPLE W-9
EXAMPLE CERTIFICATE OF INSURANCE
NON-EMPLOYEE WORK AGREEMENT
LIABILITY/HOLD-HARMLESS
NOTICE TO PROCEED
TOWN OF COLCHESTER STANDARD TERMS & CONDITIONS
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BID DOCUMENTS AND FORMS
Town of Colchester
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INFORMATION FOR BIDDERS
Proposals for Wastewater System Operation and Maintenance for the Town of Colchester
(herein called SERVICES), will be received by the Town of Colchester (herein called the
"OWNER"), at the Colchester Town Office Building at 781 Blakely Road, Colchester, Vermont until
Friday, March 27, 2026 at 2:00 PM, at which time all bids will be opened and publicly read aloud.
The contract for the SERVICES described within these specifications will be for a period of
three years, with an annual adjustment in compensation to the CONTRACTOR based on the
CPI-U, Northeast Urban, Class B/C (all items).
Each bid must be submitted in a sealed envelope addressed to the Town of
Colchester, Attn: Randy Alemy, Department of Public Works, 781 Blakely Road, Colchester,
Vermont 05446. Each sealed envelope containing a bid must be plainly marked on the outside as
Bid for Wastewater Services, and should bear on the outside the name of the bidder, and its
address. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed to the Owner at address above. The Town Office is open to the public from
8:00am until 4:30pm, Monday through Friday. CONTRACTORS wanting to deliver their bid
outside of that timeframe shall utilize the drop box by the front entrance.
CONTRACTOR shall submit the BID FORM, the BID SCHEDULE, the CERTIFICATION
REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS, and a
list of 3 references for the bid submission to be deemed complete. All blank spaces for bid
prices must be filled in, in ink or typewritten, and the bid documents must be fully completed and
executed when submitted. Bidders shall remove and submit the bid documents separate from the
volume of CONTRACT DOCUMENTS. A conditional or qualified bid will not be accepted.
In the event there is any discrepancy in the BID SCHEDULE between any price in words,
figures, or the extended totals, the price in words shall govern and the extended totals in each case
shall be corrected accordingly. No BID will be accepted which does not contain a price for each
item in this PROPOSAL.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. A
bidder may be withdrawn prior to the above scheduled time for the opening of bids or authorized
postponement thereof. Any bid received after the time and date specified shall not be considered.
No bidder may withdraw a bid within 30 days after the actual date of the opening thereof. Should
there be reasons why the contract cannot be awarded within the specified period; the time may be
extended by mutual agreement between the Owner and the bidder.
All questions by prospective BIDDERS as to the interpretations of the Bid Documents and
Forms, Agreement Documents and Forms, and/or the Standard Terms and Conditions, must be
submitted in writing to the OWNER, no later than 4:00pm Wednesday March 18, 2026. An
interpretation will be issued to prospective BIDDERS at the addresses given by them no later than
five (5) days before the date of opening BIDS. Failure of any BIDDER to receive any such
ADDENDUM or interpretation shall not relieve such BIDDER from any obligation under its BID as
submitted. All ADDENDA so issued shall become part of the CONTRACT DOCUMENTS.
Prospective bidders and their agents will be permitted to make, at their own
responsibility and expense, such investigations over the site(s) of the proposed work as they
deem necessary. They must satisfy themselves by personal examination of the locations of
the proposed work, and by such other means as they deem necessary, as to the actual conditions
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and requirements of the work. Inspection trips for prospective BIDDERS must be scheduled with
OWNER with a minimum 24 hours advance notice and be conducted no later Friday March 13,
2026.
After bids have been submitted, the bidder shall not assert that there was a
misunderstanding concerning the quantities of work or of the nature of the work to be done. At
the time of the opening of bids, each bidder will be presumed to have inspected the site(s) and to
have read and to be thoroughly familiar with the CONTRACT DOCUMENTS (including all
addenda). The failure or omission of any bidder to receive or examine any form, instrument, or
documents shall in no way, relieve any bidder from the obligation in respect to its bid.
Quantities appearing in the Bid Schedule are approximate and intended for comparison
of Bids only. Payment to the CONTRACTOR shall be made only for the actual quantities for work
performed and accepted or materials furnished and accepted in accordance with these
CONTRACT DOCUMENTS. The scheduled quantities of work to be performed and materials to
be furnished may each be increased, decreased, or omitted as hereinafter provided in the
OWNER’S sole discretion.
OWNER reserves the right to reject any “materially unbalanced bid”. A “materially
unbalanced bid” is a Bid that contains lump sum or unit prices that do not reflect reasonable labor,
equipment, and material costs plus a reasonable proportionate share of overhead and other
indirect costs and anticipated profit, and the Town determines that the Bid may not result in the
lowest ultimate cost to the Town.
The CONTRACT DOCUMENTS contain the provisions required for the services provided.
Information obtained from any officer, agent, or employee of the Owner or any other person shall not
affect the risks or obligations assumed by the CONTRACTOR or relieve it from fulfilling any of the
conditions of the contract.
The BIDDER'S attention is directed to the Town of Colchester Standard Terms and
Conditions of the CONTRACT DOCUMENTS, which contains requirements, provisions, policies and
permits applicable to work under the contract.
The CONTRACTOR shall take out and maintain during the life of this contract such
Comprehensive General Bodily Injury Liability and Property Damage Liability Insurance and
Automobile Bodily Injury Liability and Property Damage Liability as shall protect itself and its
subcontractor performing work covered by this contract for claims for damages for personal injury,
including accidental death, as well as from claims for property damage, as further delineated in the
Town of Colchester Standard Terms and Conditions, which may arise from operations under this
contract, whether such operations by itself or by any subcontractor or by anyone directly or indirectly
employed by either of them.
To ensure the OWNER is contracting and purchasing the best quality goods and services at
the least possible cost, the OWNER may make any such investigations as it deems necessary to
determine the responsibility of the BIDDER, and the BIDDER shall furnish to the OWNER all such
information and data for this purpose and as the OWNER may request. The OWNER reserves the
right to reject any BID if the BIDDER fails to submit the requested information and data, or if
evidence reviewed by the OWNER’s investigation of such BIDDER fails to satisfy the OWNER that
such BIDDER is properly qualified to carry out the obligations of the Agreement to complete the
work contemplated therein.
BIDDER shall have a minimum of 10 years’ experience in municipal sewer pump station
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