NOTICE OF BID ? CHEMICAL DELIVERY SODIUM HYPOCHLORITE (Liquid 12.5%)

77 Main Street (845) 986-2031
Post Office Box 369 FAX (845) 986-6884
Warwick, NY 10990 mayor@villageofwarwickny.gov
www.v illageofwarwickny.gov clerk@villageofwarwickny.gov
VILLAGE OF WARWICK
INCORPORATED 1867
NOTICE OF BID
CHEMICAL DELIVERY
SODIUM HYPOCHLORITE (Liquid 12.5%)
PLEASE TAKE NOTICE that the Board of Trustees of the Village of Warwick, Warwick, NY
will receive sealed bids at the Village Hall, 77 Main Street / PO Box 369, Warwick, New York
for chemical delivery of Sodium Hypochlorite (Liquid Chlorine) to the Village of Warwick
Reservoir Water Treatment Plan.
Specifications for the bids may be found on the Village of Warwick's website
www.villageofwarwickny.gov or by emailing the Village Clerk's Office at
clerk@villageofwarwickny.gov. All sealed bids must be received by May 27, 2026, by 10:00
a.m. at which time proposals will be publicly opened and read.
Each bidder shall furnish a non-collusive bidding certificate with their bid. Bids will be for the
Fiscal Year June 1, 2026, through May 31, 2027.
All bidding shall be subject to the provisions of the General Municipal Law of the State of New
York, as amended, and the Board of Trustees reserves the right to accept a proposal which it
considers to be in the best interest of the Village of Warwick.
BY ORDER OF THE BOARD OF TRUSTEES
VILLAGE OF WARWICK, NEW YORK
RAINA ABRAMSON, VILLAGE CLERK
DATE: MAY 8, 2026

Sodium Hypochlorite Chemical Delivery FY 26-27
VILLAGE OF WARWICK
GENERAL INSTUCTIONS FOR PROPOSALS
Contractors will be bound to the conditions and requirements set forth in these general instructions,
and such instructions shall form an integral part of each contract awarded by the Village of Warwick.
PROPOSALS
1. The deadline to submit proposals will be given in the Request for Proposals.
2. All proposals must be submitted in accordance with the instructions provided by the Village of
Warwick.
3. All proposals received after the time stated in the Request for Proposals will not be considered
and will be returned unopened to the contractor. The contractor assumes the risk of any delay
in the mail or in the handling of the mail by the employees of the Village. Whether sent by mail
or by means of personal delivery, the contractor assumes responsibility for having his proposal
deposited on time at the place specified.
4. All information required by the Request for Proposals, the General and Special Instructions, and
the Proposal Form must be given to constitute a proposal.
5. The submission of a proposal will be construed to mean that the contractor is fully informed as
to the extent and character of the supplies, materials, or equipment's required and a
representation that the contractor can furnish the supplies, materials, or equipment
satisfactorily in complete compliance with the specifications.
6. No alteration, erasure, or addition is to be made in the typewritten or printed matter.
Deviations from the specifications must be set forth in space provided in the proposal for this
purpose.
7. Prices and information required must be legible. Illegible or vague proposals may be rejected.
All signatures must be written. Facsimile, printed, or typewritten signatures are not acceptable.
8. No charge will be allowed for federal, state, or municipal sales and excise taxes since the Village
is exempt from such taxes. The price proposal shall be net and shall not include the amount of
any tax.
9. The contractor's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the
project shall apply to the contract throughout, and they will be deemed to be included in the
contract the same as though herein written out in full.
10. Each envelope containing a Proposal must bear on the outside, the name and address of the
Contractor, and the name of the project for which the Proposal is submitted. If forward by mail,
the sealed envelope containing the Proposal must be enclosed in another envelope addressed
as specified above.
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Sodium Hypochlorite Chemical Delivery FY 26-27
11. No interpretations of the meaning of the drawings, specifications or others proposal documents
will be made to any contractor orally. Every request for such interpretation should be in writing
addressed to the Village of Warwick and to be given consideration must be received at least five
(5) working days prior to the date fixed for the opening of proposals. Any and all such
interpretations and any supplemental instructions will be in the form of written addenda to the
specifications which, if issued, will be sent to all prospective contractors (at the respective
addressed furnished for such purposes) not later than three working days prior to the date fixed
for the opening of proposals. Failure of any contractor to receive any such addendum or
interpretation shall not relieve such contractor from any obligation under his proposal as
submitted. All addenda so issued shall become part of the contract documents.
12. If the supplies, materials, or equipment are to be delivered over an extended period of time or if
the specifications so state, then the successful contractor may be required to execute an
agreement in relation to the performance of his/her contract. If the specifications so state, the
successful contractor may be required to furnish a performance bond equal to the full amount
of the contract to guarantee the faithful performance of such contract. Such performance bond
shall be maintained in full force and effect until the contract shall have been fully performed.
The surety company furnishing such performance bond shall be authorized to do business in the
State of New York and must be satisfactory to the Village of Warwick.
13. All contractors are required to execute a non-collusion certificate pursuant to Section 103 of the
General Municipal Law of the State of New York.
14. The contractor agrees to abide by the requirements under Executive Order No. 11246, as
amended, including specifically, the provisions of the equal opportunity clause.
INSURANCE
15. Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the
contractor/permittee hereby agrees to effectuate the naming of the Village of Warwick as an
unrestricted additional insured on the contractor's insurance policies, with the exception of
workers' compensation. If the contractor is self-insured, evidence of its status as a self-insured
entity shall be provided to municipality. If requested, the contractor must describe its financial
condition and the self-insured funding mechanism.
16. The policy naming the municipality as an additional insured shall:
a. Be an insurance policy from an A.M. Best rated "secure" insurer, authorized to write
business in New York State.
b. Contain a 30-day notice of cancellation.
c. State that the organization's coverage shall be primary coverage for the Municipality, its
Board, employees and volunteers.
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Sodium Hypochlorite Chemical Delivery FY 26-27
d. The municipality shall be listed as an additional insured by using endorsement CG 2010 10
85 or equivalent. The certificate must state that this endorsement is being used. If
another endorsement is used, a copy shall be included with the certificate of insurance.
e. The certificate of insurance must describe the specific services provided by the
contractor (e.g., roofing, carpentry, plumbing, etc.) that are covered by the commercial
general liability policy and the umbrella policy.
f. At the Municipality's request, the contractor shall provide a copy of the declaration
page of the liability and umbrella policies with a list of endorsements and forms. If so
requested, the contractor will provide a copy of the policy endorsements and forms.
17. The contractor/permittee agrees to indemnify the municipality for any applicable deductibles.
18. Required Insurance:
a. Commercial General Liability Insurance
i. $1,000,000 per occurrence/ $2,000,000 Products/completed operations aggregate
and
ii. $2,000,000 general aggregate. The general aggregate is to apply on a per project
basis
iii. Policy to include full contractual liability coverage.
b. Automobile Liability
i. $1,000,000 combined single limit for owned, hired and borrowed and non-owned
motor vehicles.
c. Excess/Umbrella Insurance
i. $1,000,000; $3,000,000; $5,000,000 each Occurrence and Aggregate depending
on the type and size of the project.
d. Workers' Compensation and N.Y.S. Disability
i. Statutory Workers' Compensation, Employers' Liability and N.Y.S. Disability
Benefits Insurance for all employees. Proof of coverage must be on the approved
specific form, as required by the New York State Workers' Compensation Board.
ACORD certificates are not acceptable.
e. Environmental Contractors Liability Insurance & Pollution Liability
i. With coverage for the services rendered for the municipality, including, but not
limited to removal, replacement enclosure, encapsulation and/or disposal of
hazardous materials, along with any related pollution events, including coverage
for third-party liability claims for bodily injury, property damage and clean-up
costs. $2,000,000 per occurrence/$2,000,000, including products and completed
operations. If a retroactive date is used, it must pre-date the inception of the
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Sodium Hypochlorite Chemical Delivery FY 26-27
contract. If the contractor is using motor vehicles to be used for transporting
hazardous materials, the Contractor shall provide pollution liability broadened
coverage (ISO endorsement CA 9948 or equivalent) as well as proof of MCS 90.
f. Owners Contractors Protective Insurance (Required for large construction projects.)
i. $1,000,000 per occurrence/$2,000,000 aggregate; the Municipality as the named
insured.
g. Bid, Performance and Labor & Material Bonds
i. If required in the specifications, these bonds shall be provided by a New York
State admitted surety company, in good standing.
19. Contractor acknowledges that failure to obtain such insurance on behalf of the municipality
constitutes a material breach of contract. The contractor/permittee is to provide the municipality
with a certificate of insurance, evidencing the above requirements have been met, prior to the
commencement of work or use of facilities. The failure of the municipality to object to the contents
of the certificate or the absence of same shall not be deemed a waiver of any and all rights held by
the municipality.
20. The municipality is a member/owner of the NY Municipal Insurance Reciprocal (NYMIR). The
contractor further acknowledges that the procurement of such insurance as required herein is
intended to benefit not only the municipality but also the NYMIR, as the municipality's insurer
LABOR STANDARDS
21. The wages to be paid by the contractor shall be not less than the prevailing rate of wages as
defined by the New York State Department of Labor. No employee shall be deemed to be an
apprentice unless he is individually registered in an apprenticeship program which is duly
registered with the commissioner of labor.
22. The contractor shall maintain documentation which demonstrates compliance with hour and
wage requirements. Such documentation shall be submitted to the Village for review.
23. In the hiring of employees for the performance of work under this contract or subcontract
hereunder, neither the contractor or any subcontractor, shall by reason of race or color
discriminate against any citizen of the State of New York who is qualified and available to
perform the work to which the employment relates, nor shall the contractor, any subcontractor,
or any person acting on behalf of the contractor or subcontractor discriminate in any manner
against or intimidate any employee hired for the performance of work under this contract on
account of age, race, creed, color, national origin or sex, in accordance with Executive Law 296,
Sections 20 through 23.
AWARDS
24. Award will be made to the lowest responsible contractor, as will best promote the public
interest, taking into consideration the reliability of the contractor, the quality of the materials,
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Sodium Hypochlorite Chemical Delivery FY 26-27
equipment, or supplies to be furnished, their conformity with the specifications, the purpose of
which is required, and the terms of delivery.
25. The Village of Warwick reserves the right to reject any or all proposals. The Village may consider
informal any Proposal not prepared and submitted in accordance with the provisions hereof.
Also reserved is the right to reject, for cause, any proposal in whole or part; to waive any
informalities, technicalities, qualifications, irregularities, and omissions if in its judgment the
best interests of the Village will be served.
26. Any Proposal may be withdrawn prior to the above scheduled time for the opening of the
Proposals or authorized postponements thereof. No Contractor may withdraw a Proposal
within 45 days after the actual date of the opening thereof.
CONTRACTS
27. A contract shall bind the successful contractor on his part to furnish and deliver at the prices and
in accordance with the conditions of this proposal. Contract shall bind the Village on its part to
order from the successful contractor and to pay at the contract prices, unless otherwise
specified.
28. The placing in the mail of a notice of award to the successful contractor, to the address given in
his proposal, will be considered sufficient notice of acceptance of this proposal.
29. A contract may be cancelled for non-performance.
30. No items are to be shipped or delivered until receipt of an official purchase order from the
Village of Warwick.
31. It is mutually understood and agreed that the successful contractor shall not assign, transfer,
convey, sublet or otherwise dispose of the contract of his/her right, title or interest therein, or
his power to execute such contract, to any other person, company or corporation, without the
previous written consent of the Village of Warwick.
INSTALLATION OF EQUIPMENT
32. All equipment will be purchased at the discretion of the Village of Warwick.
33. The successful contractor shall clean up and remove all debris and rubbish resulting from his/her
work from time to time as required or directed. Upon completion of the work the premise shall
be left in neat, unobstructed condition, and the building room cleaned, and everything in
perfect repair order. Materials are the property of the successful contractor unless otherwise
specified.
34. Equipment, supplies, and materials shall be stored at the site only on the approval of the Village
and at the successful contractor's risk. In general, on-site storage should be avoided to prevent
possible damage or loss of materials.
35. Work shall be progressed so as to cause the least inconvenience to the Village and with proper
consideration for the rights of other successful contractors or workmen. The successful
contractor shall keep in touch with the entire operation and install his work promptly.
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Sodium Hypochlorite Chemical Delivery FY 26-27
36. Contractors shall acquaint themselves with conditions found at the site and shall assume all
responsibility for placing and installing the equipment in locations required.
GUARANTEES BY THE SUCCESSFUL CONTRACTOR
37. The successful contractor guarantees:
a. His/her products against defective material or workmanship and to repair or replace any
damages or marring occasioned in transit,
b. To furnish adequate protection from damage for all work and to repair damages of any
kind for which he/she or his/her workmen are responsible, to the building or
equipment, to his/her own work, or to the work of other successful contractors or
workmen,
c. To carry adequate insurance to protect the Village from loss in case of accident, fire,
theft, etc.,
d. The equipment or materials delivered is standard, new, latest model, or regular stock
product or as required by the specifications, also that no attachment or part has been
substituted or applied contrary to the manufacturer's recommendations and standard
practice,
e. Any merchandise provided the contract, which is or becomes defective during the
guarantee period, shall be replaced by the successful contractor free of charge with the
specific understanding that all replacements shall carry the same guarantee as the
original equipment. The successful contractor shall make any replacement immediately
upon receiving notice from the Village.
38. The successful contractor shall not be held responsible for any delays by wars, acts of public
enemies, strikes, floods, fires, act of God, or for any other acts not within the control of the
successful contractor and which by the exercise of reasonable diligence he/she is unable to
prevent.
PAYMENTS
39. Payment will be made only after correct presentation of Vouchers and/or invoices as may be
required.
40. Payments of any claim shall not preclude the Village from making claim for adjustment of any
item found to not have been in accordance with the specifications.
SEXUAL HARASSMENT POLICY
41. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,
and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty
of perjury, that the bidder has and has implemented a written policy addressing sexual
harassment prevention in the workplace and provides annual sexual harassment prevention
training to all its employees. Such policy shall, at minimum, meet the requirements of Section
201-G of the New York State Labor Law.
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Sodium Hypochlorite Chemical Delivery FY 26-27
STATEMENT OF NON-COLLUSION BY BIDDER
PURSUANT TO SECTION 103-D
GENERAL MUNICIPAL LAW
PROJECT TITLE:
I, of the (Town, Village, City) of in the County of
and the State of of full age, being duly sworn according to law on my oath depose and
say that:
I am , an officer of the firm of the bidder making the
Proposal for the above named work, and that I executed the said Proposal with full authority to do so;
that said bidder has not, directly or indirectly, entered into any agreement, participated in any collusion,
or otherwise in connection with the above named work; and that all statements contained in said
Proposal and in this affidavit are true and correct, and made with the full knowledge that Village of
Warwick as Owner relies upon the truth of the statements contained in said Proposal and in the
statements contained in this affidavit in awarding the contract for said work.
The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any bidder, with any competitor;
Unless otherwise require by law, the prices which have been quoted in this bid have not been knowingly
disclosed by the bidder, and will not knowingly be disclosed by the bidder prior to opening, directly or
indirectly, to any other bidder or to any competitor;
No attempt has been made or will be made by the bidder to induce any other person, partnership or
corporation to submit or not to submit a bid for the purpose of restricting competition;
I further warrant that no person or selling agency has been employed or retained to solicit or secure
such contract upon an agreement or understanding for a commission, percentage, brokerage or
contingent fee, except bonafide employees or bonafide established commercial or selling agencies
maintained by .
(Name of Contractor)
Signature: Date:
Print Name:
Sworn to me this day of , 20
Notary Public
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Sodium Hypochlorite Chemical Delivery FY 26-27
HOLD HARMLESS AGREEMENT
(This form must be signed and notarized - submit with proposal)
It is hereby agreed and understood that the Contractor agrees to hold harmless and indemnify the
Village of Warwick, or any officer, agent, servant, or employee of the Village of Warwick from and
against any and all liability, loss, damage, claim or action, to the extent permissible by law, arising out of
operations performed or services provided by the Contractor under the contract or which may arise out
of:
1. Any injury to person or property sustained by the Contractor, its agents, servants, or employees
of by any person, firm, or corporation employed directly or indirectly by them upon or in
connection with their performance under the contract, however caused;
2. Any injury to person or property sustained by any person, firm, or corporation, caused by any
act, default, error or omission of the Contractor, its agents, servants, or employees or any
person, firm, or corporation employed directly or indirectly by them upon or in connection with
their performance under the contract.
The assumption of indemnity, liability and loss hereunder shall survive the Contractor's completion of
service or other performance hereunder and any termination of this contract.
The contractor at its own expense and risk shall defend any legal proceedings that may be brought
against the Village of Warwick or any officer, agent, servant, or employee of the Village of Warwick on
any claim or demand, and shall satisfy any judgment that may be rendered against the Village of
Warwick or any officer, agent, servant, or employee of the Village of Warwick.
This Indemnification, Defense, and Hold Harmless Agreement shall apply to any lawsuit, action,
proceeding, liability, judgment, claim, or demand, of whatever name or nature, notwithstanding that
Contractor may deem the same to be frivolous or without merit. It is intended that this Agreement be
interpreted in the broadest manner possible so as to insulate all of the entities, parties, and individuals
named above from any liability, cost, or judgment, monetary or otherwise, as the same may relate to
the personnel and services provided by the Contractor.
Signature: Date:
Print Name:
Sworn to me this day of , 20
Notary Public
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Sodium Hypochlorite Chemical Delivery FY 26-27
VILLAGE OF WARWICK
CHEMICAL DELIVERY BID SPECIFICATIONS
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