Disbursement Transaction Statements (DTS) Forms and IRS Information Returns.

Location:	Federal
Posted:	Mar 16, 2026
Due:	Mar 25, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Publication URL:	To access bid details, please log in.

Program/Jacket Number: 5516-S
Title: Disbursement Transaction Statements (DTS) Forms and IRS Information Returns.
Bid Opening Date: March 25, 2026
Contract Type: Term Contract
Scope: These specifications cover the production of the design & development of the Disbursement Transaction Statements (DTSs) printed, folded (or flat), & inserted into printed envelopes; and multiple different IRS Information Returns; the design and development of an application that reads Government provided data and populates the approved DTSs and IRS Information Returns; print, mail and remediate errors in DTSs and IRS Information Returns.
Quantity: DTSs – Approximately 29 orders & IRS Information Returns – Approximately 4 orders
GPO Team: Northcentral Team
Files: 5516S

Attachment Preview

Program 5516-S

Specifications by tf

Reviewed by tn

U.S. GOVERNMENT PUBLISHING OFFICE

Page 1 of 32

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Disbursement Transaction Statements (DTS) and Form IRS Information Returns

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Agriculture/Farm Production and Conservation/Business Center/Commodity Credit

Corporation (USDA/FPAC/FBC/CCC)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning May 1, 2026 and ending

April 30, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this

contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on March 25, 2026 at

the U.S. Government Publishing Office. All parties interested in attending the bid opening shall email

bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live

stream link. This must be a separate email from the bid submission. The link will be emailed prior to the

bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of

bid submission will be accepted at this time. The program number and bid opening date must be

specified in the subject line of the emailed bid submission. Bids received after the bid opening date and

time specified above will not be considered for award.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders

are cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-

pricing.

For information of a technical nature, contact Thomas Ferguson at (312) 353-5783 or email

tferguson@gpo.gov

Disbursement Transaction Statements Forms and IRS Information Returns

Program 5516-S

Page 2 of 32

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO

Publication 310.2, effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979

(revised September 2019).

Contract Terms, Forms and Standards information for contractors can be found on the GPO website at

http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The Contract Terms

publication noted above can be downloaded at http://www.gpo.gov/docs/default-source/forms-and-

standards-files-for-vendors/qatap.pdf.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing

(excluding envelopes) and mailing, downloading files, manipulating data, computerized variable imaging,

preparation for mailing, and delivery to USPS. These items CANNOT be subcontracted. Bidders who

must subcontract this operation will be determined to be non-responsible for award. Manufacturing and

printing of envelopes is not considered part of the predominant production functions.

CONTRACTOR CUSTOMER SERVICE REPRESENTATIVE: Contractor must have a customer

service representative for this account available between the hours of 9 a.m. to 5 p.m. prevailing Chicago,

IL time. This person must be able to be accessed via phone, fax, and e-mail. Representative must be able

to address ALL aspects of the contract, including production status, as well as technical areas. Back up

support to this representative must be available in their absence and to provide additional technical

expertise. Government inquiries must be responded to within one hour.

PRODUCTION PLAN

Prior to contract award, the prospective vendor must provide the GPO Contract administrator with a

written plan detailing their compliance with the following requirements:

1. Contractor must provide qualified resources, as an option, should the Government requirements

change post final delivery.

2. Ensure the continuity of service in the event that the Contractor’s primary processing center is not

able to perform the required actions and assist in disaster recovery testing.

3. Provide contact personnel for timely coordination of operations, including timely notification to

the government when any printing outages, recoveries, or other issues are encountered that may

affect the timeliness of statement mailings.

4. Provide a statistical sample methodology, needed to ensure the integrity of the data during the

printing process, for USDA/FPAC/FBC/CCC approval for IRS Information Returns.

5. Provide a web-based reporting feature so that the USDA/FPAC/FBC/CCC can actively monitor

the printing and distribution process.

PRE AWARD TEST SAMPLES:

The samples produced during the Initial Testing Period/Pre-award Test will be checked for adherence to

all specifications. The Government will approve, conditionally approve, or disapprove these test copies

within 5 workdays of the receipt thereof. Approval or conditional approval shall not relieve the

contractor from complying with the specifications and all other terms and conditions of the contract. A

Disbursement Transaction Statements Forms and IRS Information Returns

Program 5516-S

Page 3 of 32

conditional approval shall state any further action required by the contractor. A notice of disapproval

shall state the reasons therefore.

If these copies are disapproved by the Government due to printer’s errors, the Government may require

the contractor to submit additional copies for inspection and testing, in the time and under the terms and

conditions specified in the notice of disapproval. Such additional copies shall be furnished, and necessary

changes made, at no additional cost to the Government. In the event these additional copies are

disapproved by the Government due to printer’s errors, the contractor may be deemed to have failed to

make delivery within the meaning of terms, the prospective contractor may be declared non-responsible.

If the ability to achieve the necessary quality is not satisfactorily demonstrated, the prospective contractor

may be declared non-responsible.

NOTE: The charge for the initial testing period/pre-award test will be performed at no cost to the

Government. All samples must be manufactured at the same facilities used for producing contract

production quantities.

Pre Award Test samples will be required within 5 workdays after notice to start producing test data

samples. Samples for this requirement are as follows:

50 test data samples for each item to deliver at contractor’s expense.

These test samples must reflect the final product as specified in the contract.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall

apply to these specifications:

Product Quality Level:

(a) Printing (page related) Attributes-Level 4.

(b) Finishing (item related) Attributes-Level 3.

Exceptions:

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

P-7 Type Quality and Uniformity

Specified Standard

Ok’d Press sheets/Ok’d Priors/Proof

Special Instructions: In-the-event that the Government waives inspection of press sheets/imaging, the

following listed alternate standards shall become the Specified Standards:

P-7. OK'd Priors, OK'd Proofs, average type dimension as typeset by contractor.

Disbursement Transaction Statements Forms and IRS Information Returns

Program 5516-S

Page 4 of 32

Required Service

(Performance Requirements)

A. The Contractor shall complete

mailing of DTSs & IRS Information

Returns within the time frames cited

for DTS

Standard

(Monthly

Performance

Standards)

100%

Maximum

Allowable Degree

Of Deviation

If printing falls

below the 100%

standard, the

Contractor will

be subject to

Default under

GPO contract

terms

Method Of

Evaluation

(Quality

Assurance)

Performance

statistics

transmitted to

COR.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the

contractor’s/subcontractor's facility or to require other evidence of technical, production, managerial,

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial

determination, the contractor in line for award may be required to provide one or more of the following

financial documents:

1) Most recent profit and loss statement

2) Most recent Balance Sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the

contract requirements. Documents submitted will be kept confidential and used only for the determination

of responsibility by the Government. Failure to provide the requested information in the time specified by

the Government may result in the Contracting Officer not having adequate information to reach an

affirmative determination of responsibility.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before

the contract expires. If the Government exercises this option, the extended contract shall be considered to

include this clause, except, the total duration of the contract may not exceed 5 years as a result of, and

including, any extension(s) added under this clause. Further extension may be negotiated under the

“Extension of Contract Term” clause. See also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to

the GPO and the contractor.

Disbursement Transaction Statements Forms and IRS Information Returns

Program 5516-S

Page 5 of 32

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance

with this clause, provided that in no event will any pricing adjustment be made that would exceed the

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment

during the second and any succeeding performance period(s). For each performance period after the first,

a percentage figure will be calculated as described below and that figure will be the economic price

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods.

The first period will extend from May 1, 2026 and ending April 30, 2027, and the second and any

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the

length of the final period may vary. The first day of the second and any succeeding period(s) will be the

effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes

from the 12-month interval ending three (3) months prior to the beginning of the period being considered

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month

interval ending January 31, 2026 for a May 1, 2026 contract, called the base index. The percentage

change (plus or minus) of the variable index from the base index will be the economic price adjustment

for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply

the percentage increase or decrease against the total price of the invoice less reimbursable postage or

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the

invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic

price adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will

be supplemented by individual "Print Orders" for each job placed with the contractor. The print order,

when issued, will indicate the quantity to be produced and other information pertinent to the particular

order.

POSTAWARD CONFERENCE: At the Government’s option, immediately after award a post award

conference with contractor representative(s) may be held via telephone conference to discuss the

requirements of the contract.

Representatives at these meeting must be able to discuss ALL aspects of the production from start to

finish. Additionally, the contractor must be able to provide technical support and assistance during the

term of the contract. No additional charges will be allowed for such performance.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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