Fixed Film Reactor Removal Project 2026.6010

CITY OF SAN LEANDRO
STATE OF CALIFORNIA
PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION
NOTICE TO BIDDERS
FOR
FIXED FILM REACTOR REMOVAL
PROJECT NO. 2026.6010
BID NO. 26-27.003
BID OPENING: The bidder shall complete the "Proposal to the City of San Leandro" form contained in the
Contract Book. The proposal shall be submitted in its entirety. Incomplete proposals will be considered non-
responsive. Sealed bids containing the completed Proposal Section subject to the conditions named herein
and in the specifications for Fixed Film Reactor Removal, Project No. 2026.6010 addressed to the City of
San Leandro will be received at City Hall, 835 East 14th Street, 2nd Floor San Leandro at the office of the City
Clerk up to 3:00 p.m. on Wednesday, October 28, 2026 at which time they will be publicly opened and read.
If the city issues any material changes, additions, or deletions to the Project later than 72 hours prior to the
bid opening, the date and time for the bid opening will be extended by no less than 72 hours.
1. BID RESULTS: A summary of the bids received will be made available, via the Internet, at:
https://www.sanleandro.org/Bids.aspx
2. WORK DESCRIPTION: The work to be done includes, but not limited to, dismantling of existing
fixed film reactors (trickling filter). All steel and concrete elements need to be removed and transported
for recycling. Plastic filter media (testing positive for lead) - approximately 4,900 cubic yards shall be
removed and stacked on site for removal under separate contract, within a double-lined storage area of
not less than 22,000 square feet, including cover liner and perimeter erosion controls, constructed by
the Contractor and left in place at completion of the work. Regrade area of fixed film reactor, plus an
additional 50' radius to leave the area flat and place a 3-inch lift of 34 grey rock of uniform color.
3. CONTRACTOR'S LICENSE: A "Class A" with Hazardous Certificate Contractor's License is
required for this work. No bid will be accepted from a contractor who has not been licensed in
accordance with Chapter 9, Division 3 of the California Business and Professions Code.
4. BID DEPOSIT: A Bid Deposit equal to at least 10% of the total amount of the bid shall be placed in the
sealed proposal. The Bid Deposit shall be in one of the following forms: cash, cashier's check or
certified check payable to the City, or bidder's bond in favor of the City executed by an authorized
surety company.
5. PAYMENT AND PERFORMANCE BONDS: Payment and performance guarantee bonds as set forth
in Section 2-4 of the Special Provisions will be required from the successful bidder.
6. CITY'S RIGHT TO REJECT BIDS: The right is reserved, as the interest of the City may require, to
reject any or all bids, or to waive any informality or minor irregularity in the bids.
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Fixed Film Reactor Removal Project No. 2026.6010

7. GENERAL PREVAILING WAGE RATES: In accordance with all applicable provisions of the
California Labor Code, the general prevailing rate of wages applicable to the work to be done shall be
paid on this project. A tabulation of the various classifications of work persons to be employed and the
prevailing rate of wages applicable thereto is available online. A printed copy may be viewed at the
office of the City Clerk upon request. Bidder's attention is directed at Section 7-2 of the Special
Provisions for further information.
8. OBTAINING THE PROJECT PLANS AND CONTRACT BOOK: The project plans and Contract
Book may be obtained free of charge from the City's website at: https://www.sanleandro.org/Bids.aspx
Bidders who download the plans are encouraged to contact the City of San Leandro Public Works
Department, Engineering Division at 510-577-3428 to be placed on the project plan holder's list to
receive courtesy notifications of addenda and other project information. Project addenda, if any, will be
posted on the website. A bidder who fails to address all project addenda in its proposal may be deemed
non-responsive.
Bidders may also purchase the Project Plans and Contract Book from East Bay Blueprint & Supply
Co., at 1745 14th Avenue, Oakland, CA 94606; Phone Number (510) 261-2990 or email:
ebbp@eastbayblueprint.com.
9. WITHDRAWAL OF PROPOSALS: Any bid may be withdrawn at any time prior to the time fixed in
the public notice for the receipt of bids only by written request for the withdrawal of the bid filed with
the City Clerk. The request shall be executed by the bidder or its duly authorized representative. The
withdrawal of a bid does not prejudice the right of the bidder to file a new bid. Whether or not bids are
opened exactly at the time fixed in the public notice for opening bids, a bid will not be received after
that time, nor may any bid be withdrawn after the time fixed in the public notice for receipt of bids.
10. RELIEF OF BIDDERS: As stated in Public Contract Code Sections 5100 et seq. concerning relief of
bidders and in particular to the requirement therein, that if the bidder claims a mistake was made in the
bid presented, the bidder shall give the City Clerk, written notice within five (5) days after the opening
of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.
11. DISQUALIFICATION OF BIDDERS: More than one proposal from an individual, firm, partnership,
corporation, or combination thereof under the same or different names will not be considered.
Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination
thereof is interested in more than one proposal for the work contemplated may cause the rejection of all
proposals in which such individual, firm, partnership, corporation, or combination thereof is interested.
If there is reason for believing that collusion exists among the bidders, any or all proposals may be
rejected. Proposals on which the prices obviously are unbalanced may be rejected.
12. PREVIOUS DISQUALIFICATION, REMOVAL, OR OTHER PREVENTION OF BIDDING: A bid
may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who
has a proprietary interest in such bidder, having been disqualified, removed, or otherwise prevented
from bidding on, or completing a federal, state, or local project because of a violation of any law or any
safety regulation.
13. RESPONSIBILITY FOR VERIFYING CONTRACT ADDENDA: All bidders shall verify if any
addenda for this project have been issued by the City of San Leandro. It is the bidders' responsibility to
ensure that all requirements of contract addenda are included in the bidder's proposal. All bidders shall
include a signed copy of all contract addenda with the proposal. Failure to comply with this
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Fixed Film Reactor Removal Project No. 2026.6010

requirement shall cause the proposal to be considered non-responsive and shall be grounds for rejection
of the bid.
14. SITE INVESTIGATION: The bidder shall examine carefully the site of the work to verify all existing
conditions. The submission of a bid shall be conclusive evidence that the bidder has investigated and is
satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be
performed, as to the quantities of materials to be furnished, and as to the requirements of the proposal,
plans, specifications, and the contract. The bidder shall not take advantage of any apparent error or
omission in the plans or specifications. In the event the bidder discovers any apparent error,
discrepancy, or omission as a result of its site investigation, the bidder shall immediately notify the City
Engineer.
15. PRE-BID CONFERENCE: A pre-bid conference will be held on Tuesday, October 13, 2026, at 1:30
p.m. at the City's Water Pollution Control Plant, 3000 Davis Street, San Leandro, CA 94577.
Contractors will be allowed to tour the plant during this time. A bidder who fails to attend a pre-bid
conference will be held responsible for any information that could have been reasonably deduced from
said attendance. Attendance is strongly encouraged.
Questions regarding the plans and specifications may be submitted in writing to the project manager
until 5:00 p.m., on Thursday, October 22, 2026.
16. VALUE OF WORK: The Engineer has estimated that the value of work is $430,000 -$500,000.
17. PUBLIC CONTRACT CODE SECTION 22300: Pursuant to Public Contract Code Section 22300, for
monies earned by the Contractor and withheld by the City to ensure the performance of the Contract,
the Contractor may, at its option, choose to substitute securities meeting the requirements of said Public
Contract Code Section 22300.
18. CALIFORNIA LABOR CODE SECTION 1771: This Contract will be subject to compliance
monitoring and enforcement by the California Department of Industrial Relations, pursuant to Labor
Code section 1771.4. A contractor may not bid, nor be listed as a subcontractor unless currently
registered and qualified to perform public work pursuant to Labor Code Section 1725.5.
19. CALIFORNIA LABOR CODE SECTION 6707: Pursuant to the provisions of California Labor Code
Section 6707, when the work involves trenches with a depth of five feet or more, each bid submitted in
response to this Notice to Bidders shall contain, as a bid item, adequate sheeting, shoring, and bracing,
or equivalent method, for the protection of life and limb in trenches and open excavation, which shall
conform to applicable safety orders. By listing this sum, the bidder warrants that its action does not
convey tort liability to the City or City employees, engineers, agents, or subconsultants.
20. PUBLIC CONTRACT CODE SECTION 2.7: For proposals in the amount of one million dollars
($1,000,000.00) or more, bidders are required to certify that the bidder's company, any parent entities,
subsidiaries, successors or subunits of the bidder's company and the signatory of the proposal,
personally, are not identified on a list created pursuant to subdivision (b) of Section 2203 of the
California Public Contract Code as a person engaging in investment activities in Iran as described in
subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the
California Public Contract Code, as applicable.
21. SAN LEANDRO BUSINESS PREFERENCE AND PARTICIPATION GOALS: The work performed
under this contract is subject to Section 1-6-225 of the San Leandro Municipal Code regarding local
business preference and participation. A list of companies that hold a San Leandro business license is
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Fixed Film Reactor Removal Project No. 2026.6010

located on the City webpage under the finance department, here:
https://www.sanleandro.org/340/Business-License
22. BID PROTEST PROCEDURES: Any protest of the proposed award of bid to the bidder deemed the
lowest responsible bidder must be submitted in writing to the City no later than 5:00 p.m. on the third
(3rd) business day following the date of the bid opening.
The initial protest must contain a complete statement of the basis for the protest.
The protest must state the facts and refer to the specific portion of the document or the specific statute
that forms the basis for the protest. The protest must include the name, address, and telephone number
of the person representing the protesting party.
The party filing the protest must concurrently transmit a copy of the initial protest to the bidder deemed
the lowest responsible bidder.
The party filing the protest must have actually submitted a bid on the project. A subcontractor of a party
filing a bid on this project may not submit a Bid Protest. A party may not rely on the Bid Protest
submitted by another bidder but must timely pursue its own protest.
The procedure and time limits set forth in this Section are mandatory and are the bidder's sole and
exclusive remedy in the event of a Bid Protest. The bidder's failure to fully comply with these
procedures shall constitute a waiver of any right to further pursue the Bid Protest, including filing of a
challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the
California Government Code, or filing of any other legal proceedings.
The City shall review all timely protests prior to formal award of the bid. The City shall not be required
to hold an administrative hearing to consider a timely protest but may do so with the option of the
Engineer, or if otherwise legally required. At the time of the City Council's consideration of the award
of the bid, the City Council shall also consider the merits of any timely protests and the Engineer's
recommendation thereon. The City Council may either accept the protest and award the bid to the next
lowest responsible bidder or reject the protest and award the lowest responsible bidder. Nothing in this
section shall be construed as a waiver of the City Council's right to reject all bids.
The City reserves the right to waive any bid irregularities not affecting the amount of the bid, except
where such waivers would give the low bidder an advantage or benefit not allowed by other bidders.
23. TRADE NAMES OR EQUALS: Several items listed for the project have specifically recommended
manufacturers. Alternate equals are acceptable; please submit for approvals prior to bid. For more
information, please see the Plans and Section 4 of the Special Provisions of these Specifications.
Dated: October 2, 2026
Sarah K. Bunting
City Clerk
2256126.1
Last Revised: 9/16/26 Page 4 Notice to Bidders
Fixed Film Reactor Removal Project No. 2026.6010