BH1725-53 MAINTENANCE OF VMACS

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
AIRPORTS
SPECIFICATIONS AND PROPOSAL
FOR
MAINTENANCE OF VIDEO MONITORING AND ACCESS CONTROL SYSTEM
(VMACS)
HILO INTERNATIONAL AIRPORT
HILO, HAWAII
PROJECT NO. BH1725-53
2026

NOTICE TO BIDDERS
Hawaii Revised Statutes (HRS),
Chapter 103D
The receiving of bids for MAINTENANCE OF VIDEO MONITORING AND
ACCESS CONTROL SYSTEM (VMACS), HILO INTERNATIONAL AIRPORT,
HILO, HAWAII, PROJECT NO. BH1725-53, will begin as of the HIePRO Release Date.
Bidders shall register and submit complete bids through HIePRO only. Refer to the following
HIePRO link for important information on Vendor Registration:
https://hiepro.ehawaii.gov/welcome.html.
The solicitation, specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is October 22, 2026, at 2:00 p.m., Hawaii
Standard Time (HST). Bidders shall submit and upload the complete proposal to HIePRO
prior to the offer due date and time. Proposals received after said due date and time shall
not be considered. Any additional support documents explicitly designated as confidential
and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not
include confidential and/or proprietary documents as part of their proposal. The record of
each bidder and their respective proposal shall be open to public inspection. FAILURE
TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of providing technical expertise, labor, material, taxes,
insurance, overhead, travel, and incidental costs necessary in servicing, maintaining, and
responding to trouble calls for all equipment associated with the VMACS, as well as its
subsystems, assemblies, subassemblies, communication network and associated components, at
the Hilo International Airport.
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To be eligible for award, bidders shall possess a valid State of Hawaii Specialty
Contractors "C-13" or "C-15" license at the time of bidding.
To schedule a site visit, contact Francis Aguinaldo, District Engineer, by phone at
(808) 746-0101 or by email at francisryan.g.aguinaldo@hawaii.gov.
All Request for Information (RFI) questions and Substitution Requests shall be submitted
in HIePRO no later than October 8, 2026, at 2:00 p.m., HST. RFI questions received after the
stated deadline shall not be addressed. Substitution Requests received after the stated deadline
shall not be considered. Verbal RFI(s) shall not receive a response. All responses to RFI
questions shall be provided for clarification and information only and issued by formal
addendum. Any amendments to the solicitation shall be made by formal addendum and posted
in HIePRO.
If there is a conflict between the solicitation and information stated in the responses to
RFI questions, the solicitation shall govern and control, unless as amended by formal addendum.
Campaign contributions by State and County Contractors. Contractors are hereby
notified of the applicability of HRS 11-355 which states that campaign contributions are
prohibited from specified State or County government contractors during the term of the contract
if the contractors are paid with funds appropriated by a legislative body. For more information,
contact the Campaign Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director of
Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules 3-126.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in
Federally Assisted Programs of the U.S. Department of Transportation," Title 49, Code of
Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that
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the Department of Transportation shall affirmatively ensure that the contract entered into
pursuant to this advertisement shall be awarded to the lowest responsible bidder without
discrimination on the grounds of race, color, national origin, or sex (as directed by 23 CFR
Part 200).
For additional information, contact Jonathan Yoshida, Project Manager, by phone at
(808) 838-8875, or by email at jonathan.r.yoshida@hawaii.gov.
The State reserves the right to reject any or all proposals and to waive any defects in said
proposals in the best interest of the public.
CURT T. OTAGURO
Deputy Director of Transportation for Airports
HIePRO RELEASE DATE: October 1, 2026
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TABLE OF CONTENTS
Page No.
Special Provisions .................................SP-1 - SP-7
Specifications
Section 1 Definition of Terms ................1-1 - 1-4
Section 2 Proposal Requirements
and Conditions .....................2-1 - 2-3
Section 3 Award and Execution of Contract ....3-1 - 3-5
Section 4 Scope of Work ......................4-1 - 4-3
Section 5 Control of Work ....................5-1 - 5-3
Section 6 Control of Material
and Equipment ......................6-1 - 6-3
Section 7 Legal Relations
and Responsibility .................7-1 - 7-4
Section 8 Prosecution and Progress ...........8-1 - 8-8
Section 9 Payment ............................9-1 - 9-2
Section 10 General Requirements ..............10-1 - 10-20
Section 11 Maintenance of Video Monitoring
& Access Control System (VMACS) ...11-1 - 11-13
Attachment A List of Equipment................A-1 - A-5
Appendix A Access Control System Testing......1 - 2
Appendix B Video System Testing...............1 - 2
Proposal ...........................................PF-1 - PF-7
Proposal Schedule .............................PF-8 - PF-9
Forms
Contract
Certificate for Performance of Services
BH1725-53 9/16/26

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
AIRPORTS
S P E C I A L P R O V I S I O N S

SPECIAL PROVISIONS
The Specifications contained herein are amended as follows:
A. SECTION 1 - DEFINITION AND TERMS is amended as follows:
1. The following definition shall be deleted in its
entirety and replaced with the following:
"1.33 SUBCONTRACTOR - An individual, partnership,
firm, corporation, joint venture or other legal
entity, as licensed or required to be licensed under
Chapter 444,Hawaii RevisedStatutes, as amended, which
enters into an agreement with the Contractor to
perform a portion of the work."
2. Add the following new definition:
"1.39 HAWAII ePROCUREMENT SYSTEM (HIePRO) - The State
of Hawaii eProcurement System for issuing
solicitations, receiving proposals and responses, and
issuing notices of award."
B. SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS is amended
as follows:
1. 2.3 PROPOSAL GUARANTY is deleted in its entirely.
2. 2.4 DELIVERY OF PROPOSALS is amended by replacing the
entire subsection with the following:
"2.4 DELIVERY OF PROPOSALS - Bidders shall submit and
upload the complete proposal to HIePRO prior to the
bid opening date and time. Proposals received after
said due date and time shall not be considered. Any
additional support documents explicitly designated as
confidential and/or proprietary shall be uploaded as
a separate file to HIePRO. Do not include
confidential and/or proprietary documents with the
proposal. The record of each bidder and respective
bid shall be open to public inspection. Original (wet
ink, hard copy) proposal documents are not required
to be submitted. Contract award shall be based on
evaluation of proposals submitted and uploaded to
HIePRO.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO
SHALL BE GROUNDS FOR REJECTION OF THE BID.
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BH1725-53 9/16/2026

If there is a conflict between the specification
document and the HIePRO solicitation, the
specifications shall govern and control, unless
otherwise specified."
3. 2.5 WITHDRAWAL OF PROPOSALS is amended by
replacing the entire subsection with the
following:
"2.5 WITHDRAWAL OF PROPOSALS - Bids may be modified or
withdrawn prior to the bid opening date and time.
Withdrawal or revision of proposal shall be completed,
and submitted and uploaded to HIePRO prior to the bid
opening date and time."
4. 2.6 PUBLIC OPENING OF PROPOSALS is not applicable.
5. Add the following to the end of the section:
"2.9 CERTIFICATE FOR PERFORMANCE OF SERVICES -
Pursuant to Section 103-55, Hawaii Revised Statutes,
and unless indicated otherwise, each bidder is
required to submit the attached "Certificate for
Performance of Services" in the event the bidder
submits a bid in excess of $25,000. The notarized
certificate must be submitted to said Contracts
Office, Department of Transportation, 869 Punchbowl
Street, Honolulu, Hawaii 96813, before entering into a
contract to perform services.
As of the bid opening date, salaries of State
employees performing work similar to the work called
for under this contract are as follows:
Minimum
Class Salary Range Hourly Rate
Automated Systems BC-14 $42.15
Equipment Technician
Automated Systems WS-14 $44.65
Equipment Supervisor
The above information is provided to the Contractor
for guidance only and is subject to change in
accordance with existing collective bargaining
contracts or shall change as contracts are
renegotiated. It is the bidder's responsibility to
verify the accuracy of the wage rates contained herein
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BH1725-53 9/16/2026

and to provide for changes in the minimum wages which
must be paid personnel working on this project at all
times. Information on the status of Bargaining Unit
(BU) contracts can be obtained from the Airports
Division Personnel Management Office (838-8619).
Bidders are further advised that they are not
restricted to hire only those classifications of
employees as listed, but are free to employ such other
classifications of workers as the bidder deems proper
and proposes to use on the project, and as may be
according to the bidder's common hiring practice.
However, the principal duties of employees other than
those listed hereinabove working on the project will
be matched against those of State workers to determine
the closest equivalent State employee classification,
and the Contractor must compensate such employee(s) at
a rate which is no less than that of the equivalent
State employee."
C. SECTION 6 - CONTROL OF MATERIAL AND EQUIPMENT - is amended
as follows:
6.2 TRADE NAMES AND ALTERNATES is amended as follows:
1. The first paragraph of A. QUALIFICATION BEFORE BID
OPENING shall be replaced with the following:
"A. QUALIFICATION BEFORE BID OPENING - When the
specifications and/or plans specify one or more
manufacturer's brand names of materials or equipment
to indicate a quality, style, appearance, or
performance, the bidder will be assumed to have based
its bid on one of the specified named products, except
where such proprietary product are specified,
alternate brands may be qualified if found equal or
better by the Department. The bidder shall submit a
request to the Department for review and approval at
the earliest date possible. As specified in the Notice
to Bidders, all requests shall be posted as a question
in HIePRO under the "Question and Answer" tab.
Supporting documents for specific request shall be
emailed to the Project Manager specified in the Notice
to Bidders. Request must be posted in HIePRO and
supporting documents received by the Project Manager
no later than fourteen (14) calendar days before the
bid opening date."
2. The first sentence of the second paragraph of A.
QUALIFICATION BEFORE BID OPENING shall be replaced
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with the following:
"It shall be the responsibility of the bidder to
submit sufficient evidence based upon which a
determination can be made by the Department that the
alternate brand is a qualified equivalent."
D. SECTION 7 - LEGAL RELATIONS AND RESPONSIBILITY TO THE
PUBLIC - is amended as follows:
1. 7.8 LABOR AND COMPENSATION REQUIREMENTS - is amended
by replacing the first two paragraphs with the
following:
"Pursuant to Section 103-55, H.R.S., Wages, Hours,
Working Conditions of Employees of Contractor's
Supplying Services, services to be rendered shall be
performed by employees paid at wages or salaries not
less than the wages paid to public officers and
employees for similar work.
Additional information on the requirements of Section
103-55, H.R.S. may be obtained at
http://www.capitol.hawaii.gov/hrscurrent/Vol02_Ch0046-
0115/HRS0103/HRS_0103-0055.htm"
2. Add the following to the end of the section:
"7.10 SPECIAL REQUIREMENTS FOR CONTRACTOR'S
OPERATIONS IN THE AIRPORT OPERATIONAL AREAS (AOA) -
The Contractor shall conform with the applicable
sections of the State Airports Division Rules and
Regulations pertaining to its access and operation in
the AOA hereinafter described as follows:
A. Comprehensive General Liability Insurance - The
Contractor shall obtain and maintain during the
course of work, insurance coverage as specified
by Section 7.9.
B. Authorized Vehicles
1. Only vehicles considered safe and necessary
for the performance of this contract shall
be allowed to operate in the AOA.
2. All authorized vehicles shall be identified
with the Contractor's company name on each
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BH1725-53 9/16/2026