IFB 26030Z - 3/4 Ton Pickup Crew Cab

AD # 3/16 & 03/18 INVITATION FOR BID
IFB #26030Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
34 TON PICKUP CREW CAB
For Further Information Contact: Date: March 16, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 10:00 A.M. local (Dayton OH) time on March 30, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a 34 Ton Pickup Crew Cab
- with firm pricing from Apil 1, 2026, to March 31, 2027, and one option to renew at the City of Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

DUE 03/30/2026 IFB #26030Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Vendors are not required to quote on every line item. Purchase orders may be issued and/or amended throughout the year as required
by the various City divisions. Price quoted shall remain firm for the period of April 1, 2026 through March 31, 2027. At the City's
discretion, this agreement may be renewed for an additional 12-month period (April 1, 2027 through March 31, 2028) at identical
rates, terms, and conditions. Pricing shall apply only to the specific vehicle configuration, trim level, and model year identified in this
bid. In the event of a manufacturer model year change or MSRP adjustment during the term of the agreement, pricing may be
adjusted only to reflect documented manufacturer changes and must be supported by official OEM documentation. Any requested
price increase for renewal shall not exceed two percent (2%) of the original bid, unless otherwise approved in writing by the City. All
requests for renewal price increases must be accompanied by supporting documentation that clearly provides a detailed justification.
The City reserves the right to accept updated pricing, require confirmation of pricing continuity, or cancel the order without penalty
if pricing or specifications materially change. Failure to comply with these terms may result in bid rejection.
34 TON PICKUP CREW CAB
(ORDER BANK OPTION)
(Per Specifications Attached)
1. 1 Each 34 TON PICKUP CREW CAB
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ____________________
ORDER BANK PRICING TERMS
Price to remain firm for the period from April 1, 2026 through March 31, 2027?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
April 1, 2027 through March 31, 2028?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

DUE 03/30/2026 IFB #26030Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
34 TON PICKUP CREW CAB
(ON THE LOT - FAST TRACK OPTION)
(Per Specifications Attached)
2. 1 Each 34 TON PICKUP CREW CAB
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ___________________
ON-THE-LOT PRICING TERMS
Price to remain firm for the period from April 1, 2026 through March 31, 2027?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
April 1, 2027 through March 31, 2028?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. ____________________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No.__________________

DUE 03/30/2026 IFB #26030Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26030Z Part 1, IFB No.
26030Z Part 2, etc.
BID OPENING

DUE 03/30/2026 IFB #26030Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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City of Dayton
Fleet Management
Specifications for 34 Ton Pickup Crew Cab
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset purchases for the City of
Dayton. Bidders must carefully review and comply with all provisions to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design, construction, and operational
requirements as outlined in these specifications. Responses to all specification fields are required to avoid proposal
rejection. Failure to respond to any required fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the manufacturer's latest
model in current production. All equipment must comply with all applicable Federal, State, and Local regulations,
including but not limited to design requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's standard equipment
does not fully comply with these requirements but can be modified to meet specifications, such modifications must be
clearly documented and submitted in writing with the bid. Unless otherwise stated, all equipment must be installed by
the Original Equipment Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be accompanied by supporting
literature submitted with the bid. The City of Dayton reserves the right to waive minor technicalities, reject any or all
bids, and accept the bid that is determined to be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct employees of the
dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank without any third-party
involvement. Proof of this capability, along with proof of dealership employment and location, must be included in the
bid submission.
The dealership's sales representative responsible for the bid must be present onsite during vehicle delivery. A hard
paper copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and franchised dealer
service centers located within the State of Ohio. Warranty service must be available at one or more authorized service
locations reasonably accessible to the City of Dayton for the duration of the warranty period.
The bid must include detailed warranty service contact information, including the company name(s), service
location(s), and contact person(s). Failure to provide adequate warranty service availability or required documentation
may result in bid rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in determining the lowest
and best bid. A warranty certificate or card must be supplied with the vehicle at the time of delivery.

Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery to the City of Dayton, Division
of Fleet Management at 1010 Ottawa Street, Dayton, Ohio 45402.
Time is of the essence. Delivery requirements shall be based on the method of vehicle acquisition. Vehicles available
from existing dealer inventory at the time of order ("on-the-lot" vehicles) must be delivered within ninety (90)
calendar days after receipt of a purchase order. Vehicles ordered through a manufacturer's order bank must be
delivered within one hundred twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase
order, subject to manufacturer production schedules. Bidders must clearly identify in their bid whether vehicles are
offered as on-the-lot inventory or order bank units. Delivery time may be considered in bid evaluation and shall be a
contractual obligation. Extensions to delivery timelines may be considered only for documented manufacturer delays
beyond the bidder's control and must be approved in writing by the City. Failure to meet the applicable delivery
requirements may result in remedies as provided in the contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing with the bid. The City of
Dayton reserves the right to accept or reject any alternative equipment if it is determined that the alternative is not in
the City's best interest.

CITY OF DAYTON
CREW CAB TRUCK SPECIFICATION
Class 2b 3/4-Ton 4x4 Pickup - Crew Cab Short Bed
PURPOSE OF SPECIFICATION
The purpose of this specification is to procure a 3/4-ton four-wheel drive crew cab pickup equipped with organized
secure bed storage and protective bed cover for municipal field operations.
This vehicle shall support year-round duty including winter snow response, towing operations, and secure tool
transport.
Ford specifications are used as the baseline reference standard. Acceptable equals meeting or exceeding all stated
operational, performance, and durability requirements will be considered.
PLATFORM BASIS
This specification is written around the Ford F-250 Super Duty Crew Cab 4x4 Short Bed configuration to establish
minimum standards for:
* Payload capacity
* Four-wheel drive capability
* Towing capacity
* Snow plow compatibility
* Bed storage integration
* Tonneau system compatibility
Any deviations must be clearly identified and submitted in writing with the bid proposal.
1. TYPE
New, current model year, 3/4-ton pickup truck.
Crew cab configuration (four full-size doors).
Four-wheel drive.
Short bed configuration (approximately 6 3/4-foot box).
Single rear wheel.
Make and Model of Unit Bid: __________________________
Bidder Description of TYPE:

Comply ___ Yes ___ No
If no, state exception in detail:
2. GVWR
Minimum 9,900 lb GVWR.
10,000 lb package acceptable.
GVWR of Unit Bid: ___________________
Bidder Description of GVWR:
Comply ___ Yes ___ No
If no, state exception in detail:
3. ENGINE
Gasoline-powered engine suitable for continuous commercial duty.
Minimum 6.8L V8 or manufacturer equivalent.
Naturally aspirated preferred.
Engine of Unit Bid: ___________________
Bidder Description of ENGINE:
Comply ___ Yes ___ No
If no, state exception in detail:
4. TRANSMISSION
Heavy-duty automatic transmission.
Minimum 6-speed (10-speed preferred).
Tow/haul mode required.
Transmission of Unit Bid: ___________________

Bidder Description of TRANSMISSION:
Comply ___ Yes ___ No
If no, state exception in detail:
5. DRIVETRAIN & AXLE
Four-wheel drive system.
Axle ratio suitable for towing and snow plow duty (approximately 3.73 or manufacturer equivalent).
Axle Ratio of Unit Bid: ___________________
Bidder Description of DRIVETRAIN & AXLE:
Comply ___ Yes ___ No
If no, state exception in detail:
6. TOW PACKAGE
Factory-installed trailer towing package including:
* Frame-mounted receiver hitch
* Integrated trailer brake controller
* 7-pin blade-style trailer connector
* Heavy-duty cooling
* Trailer sway control
Trailer Tow Rating of Unit Bid: ___________________
Bidder Description of TOW PACKAGE:
Comply ___ Yes ___ No
If no, state exception in detail: