Nutrition Assistant for WIC - Hilo

Q26001068 Nutrition Assistant for WIC - HiloGeneral InformationSolicitation Number
Q26001068Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
HawaiiCategoryHealth and Human ServicesRelease Date 11/12/2025Offer Due Date & Time11/19/2025 02:00 PMDescriptionDepartment of Health, Family Health Services Division, WIC Services Branch is requesting bids from qualified independent (self-employed) nutrition assistant contractors, to perform virtual services to WIC participants located at our Hilo WIC clinic location. Please see attached job description of minimum requirements.
Desirable Qualifications:

* Available to work a minimum 24 hours per week; maximum 40 hours per week;

* Able to set a work schedule between Monday - Friday; 7:45a - 4:30p HST (Hilo clinic office hours);

* Capability to conduct virtual nutrition and breastfeeding education;

* Previous WIC experience with food and nutrition program;

* Preferred but not required nutrition assistant located on-site in Hilo;

* Preferably familiar with HiWIC database.
Please include resume and final transcripts with submission of bid.
Web camera to perform virtual services (IT Requirement).
Fill out the attached excel spreadsheet, include hours of availability (i.e. - 24 hrs; 40 hrs; etc), and submit with your bid.

Include all taxes and fees, etc., in the hourly wage.
Invoices will be submitted monthly, accompanied by supporting documentation time reports.
This is an independent contractor position (self-employed), and not a State of Hawaii employee position.
Option to extend two (2) additional three (3) month periods without any increase in hourly wage.

Contact PersonTamura, LeightonEmail leighton.tamura@doh.hawaii.gov Phone808-733-8365General CommentsPlease be sure to include all charges, fees, taxes in the hourly bid.Procurement OfficerLeighton TamuraAttachments 103F General Conditions.pdf
Nut Asst 2026 Bid Attachment.xlsx
Nutrition Assistant Job Description v4.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tamura, Leighton.

Q26001068 Nutrition Assistant for WIC - HiloLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tamura, Leighton.

Q26001068 Nutrition Assistant for WIC - HiloInstructions

• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.