CDBG Housing Consultant Services

REQUEST FOR PROPOSAL S
COMMUNITY DEVELOPMENT BLOCK GRANT
HOUSING CONSULTANT SERVICES
Issue Date : April 10 , 20 26
Proposals Due : May 8, 2026 , 4:00 p.m. PST
Send Proposals to: agulick@templecityca.gov
The proposal should be submitted via email as a
single PDF file. The email should include the
following subject line: (Name of Organization)
Response to Temple City RFP - CDBG Housing
Consultant Services
Contact Person: Adam Gulick, Associate Planner
agulick@templecityca.gov

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TABLE OF CONTENTS
INTRODUCTION 3
SCOPE OF SERVICES 3
SUPPLEMENTAL FUNDING SOURCES 4
TERM OF CONTRA CT 4
NECESSARY QUALIFICATIONS 4
GENER AL CONDITIONS 5
SUBMITTAL REQUIREMENTS 8
EVALUATION AND SELECTION PROCESS 9
ATTACHMENTS
* ATTACHMENT 1 - SAMPLE SERVICES AGREEMENT

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CITY INFORMATION
The City of Temple City (City) is centrally located in the west San Gabriel Valley
approximately five miles southeast of Pasadena and 13 miles northeast of
downtown Los Angeles. The City is approximately 3.85 square miles and is
surrounded by the cities of Arcadia, San Gabriel, El Monte, Rosemead, and
unincorporated portions of Los Angeles County. The 2020 U.S. Census Bureau
indicates that the City has a total population of 36,494. The City is
predominantly a residential community with over 10,000 residential parcels.
INTRODUCTION
The City is seeking proposals from qualified individual (s) or firm(s) to provide
consultant services for the City's Housing Rehabilitation Program and
associated Asbestos and Lead -Based Paint Testing and Abatement Program.
Both p rograms target low -income single -family households with incomes at
or below 80 percent of the area median income (AMI). Both programs are
funded through the U.S. Department of Housing and Urban Development
(HUD) with Community Development Block Grant s (CDBG). The City is a non -
entitlement city and receives CDBG funds from the Los Angeles County
Development Authority (LACDA). The City has allocated a total of $263,288
for the Housing Rehabilitation Program and $35,000 for the Lead -Based Paint
Testing and Abatement Program. Please note, these amounts include both
project costs and consultant fees. The City also offers a Youth Scholarship
Program that assists low -income households by covering a portion of the
registration fees for recreation classes offered by the City's Parks and
Recreation Department. The selected consultant will not work on the Youth
Scholarship Program. These amounts include the City's CDBG annual
allocation of $216,794 and unallocated balance of $96,139 for a total of
$312,933.
SCOPE OF SERVICES
The consultant will be responsible for the daily activities of the City's housing
reha bilitation and asbestos/lead programs. The Housing Rehabilitation
Program currently offers a loan up to $ 40 ,000 and a grant up to $1 5,000 for
eligible residents . For residents participating in the Housing Rehabilitation
program, t he City also offers an Asbestos and Lead -Based Paint Testing and
Abatement grant .
The ideal consultant must be familiar with the LACD A's online system (i.e.,
entering client and contractor information into the online system, obtaining
environmental clearance for each property, prepar ing quarterly performance

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reports and funding requests , etc. ). The ideal consultant must also be familiar
with single -family residential construction , preparing detailed work write -ups,
reviewing income documentation to qualify and approve applicants,
preparing residential construction contracts and agreements, preparing deed
of trusts , and reviewing contractor invoices .
The consultant must ensure that the City's CDBG programs comply with
requirements of the source(s) of the funds being used and any other legal
requirements that may apply, such as truth -in-lending and fair housing. The
consultant must maintain the utmost accuracy in documentation and filing
system that meets or exceeds the requirements of the funding source. The
consultant must manage program workflow to ensure the timely expenditure
of funds and meet the City's annual goals for the number of housing
rehabilitation completed . The consultant must provide monthly updates to the
Community Development Director relating to housing rehabilitation projects
that are pending, unde r construction, completed, etc.
The consultant may be request ed to assist with prepar ing City Council staff
reports relating to the City's CDBG programs and allocations. The consultant
will also be required to participate in any program reviews or audits.
SUPPLEMENTAL FUNDING SOURCES
The consultant may be require d to assist in identifying and applying for
additional funding sources, such as grant funds to expand related housing
services and/or create new housing program (s) or service (s).
TERM OF CONTRACT
The term of the contract will be from July 1, 2026, through June 30, 20 27.
The City has included an option to extend the contract , up to four (4)
additional years, in one -year increments, based on the consultant's
performance and availability of funds.
NECESSARY QUALIFICATIONS
1. Experience . The selected contractor must have demonstrated relevant
experience in providing CDBG consultant services and proficiency with
single -family residential rehabilitation as described under the Scope of
Services. The contractor must also demonstrate that they have
experience navigating the LACD A online system. Evidence must be
provided regarding the nature of services provided to client cities or

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agencies. A comprehensive list of references of cities served must be
provided. Cite examples of qualifying housing rehabilitation programs
with dates, contact persons, and scope of work performed. The
submittal must clearly state the number and type of programs or
services performed.
2. Staff Qualifications. Staff assigned must have relevant experience
providing the necessary services as described under the Scope of
Services. In particular, the Project Manager must have experience with
LACD A's online system. All personnel assigned to the work must
possess appropriate certifications or registrations as required by State
or Federal agencies, if any.
3. Contact Person. The contractor will be required to identify the person
who will be the Project Manager and primary contact person. Other
staff or subcontractors may be identified as the specialist in specific
areas or for specific tasks. These individuals must, within reasonable
limitations, be accessible to City staff during business hours.
4. Organization and Staffing. The c ontractor must provide a description
of the Project Manager, other key staff, and sub contractors, if any, and
their relationship with City operations. The contractor must provide
resumes for all staff members and sub contractors, if any. The submittal
must p rovide a n Organization Table illustrating the staff hierarchy and
responsibilities as it would pertain to the scope of work in this
document.
GENERAL CONDITIONS
1. The City of Temple City will not be liable for any pre -contractual
expenses incurred by any consultant, nor will any firm include such
expenses as part of the proposed cost. Pre -contractual expenses
include any expense incurred by a qualification and negotiating any
terms with the City.
2. The City reserve s the right to withdraw this Request for Proposal (RFP )
at any time without prior notice and to r eject any and all proposals
submitted without indicating any reasons. Any award of contract for
services will be made to the contractor best qualified and responsive in
the opinion of the City.
3. Proposals may, at the City's option, be rejected if they contain any
alterations, additions, condition s or alternatives, are incomplete, or
contain erasures or irregularities of any kind. The City reserves the right

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to reje ct any and all proposals . The City expressly reserves the right to
postpone submittal opening for its own convenience and to reject any
and all submittals responding to this RFP .
4. The selected contractor must agree to indemnify, hold harmless and
defend the City, its officers, agents and assigns from any and all liability
or loss resulting from any suits, claims or actions brought against the
City which result directly or indirectly from the wrongful or negligent
actions of the co ntractor in the performance of the contract.
5. The selected contractor must provide insurance in the amount specified
in the attached agreement.
6. The selected contractor will be required to comply with all existing
State and Federal labor laws including those applicable to equal
opportunity employment provisions.
7. Contractor is required to have in full force and affect all licenses and
permits re quired by all applicable laws. Contractor must obtain a
Temple City Business License during the term of the contract.
8. Contractor must always conduct services with the utmost respect to
the public. All employees of the Contractor must wear clean clothing in
the performance of their duties and equipment must be cleaned and
maintain ed in a safe operating manner. All equipment will be subject to
inspe ction by the City at any time. All personnel must wear appropriate
safety gear at all times while working in Temple City. Contractor must
provide satisfactory warning devices that meet the requirements of the
California Occupational Safety and Health Act (Cal -OSHA) for
protection of workers when and where required at all times in the
performance of this contract.
9. Contractor , its agents, and employees must comply with all laws,
ordinances, rules, and regulations of the Federal, State, the County of
Los Angeles, the City of Temple City and all governing bodies having
jurisdiction applying to work done under the agreement.
10. The City reserves the right to negotiate special requirements and
proposed service levels using the sele cted qualification as a basis.
Compensation for services will be negotiated with the selected firm.
11. The selected contractor can not sublet any portion of the agreement
with the City without express written permission from the City Manager
or his or designated representative.

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12. No discrimination can be made in the employment of persons because
of the race, color, or religion of such persons and every bidder in
violation of this section is subject to all penalties imposed for a violation
of Chapter 1 of Part VII, Division 2 of the Labor Code, in accordance with
the provisions of Section 1753 thereof.
13. The City reserves the right to review and approve the qualifications of
subcontracting firms or persons. Substitutions, which are not approved,
are considered sufficient grounds for termination of contract.
14. The City, or any of its duly authorized representatives, must have access
to and the right to examine, audit, excerpt, copy or transcribe any
pertinent transaction, activity, time and work records, employment
records or other records relating to employment. Such material,
including all pertinent cost accounting, financial records and proprietary
data, will be kept and maintained by the firm for a period of at least five
(5) years after completion of a contractor 's performance unless the
City's written permission is given to dispose of same prior to that time.
15. All responses t o this RFP will become the property of the City of
Temple City and will be retained or disposed of accordingly.
16. No amendments, additions, or alternates will be accepted after the
submission date and time.
17. All documents, records, designs, and specification s developed by the
selected contractor in the course of providing services for the City of
Temple City will be the property of the City. Anything considered to be
proprietary should be so designated by the firm.
18. Acceptance by the City of any proposal submitted pursuant t o this RFP
will not constitute any implied intent to enter into a contract for
services.
19. The City reserves the right to issue written notice to all partici pating
contractor s of any change in the RFP submission schedule should the
City determine, in its sole discretion, that such changes are necessary.
20. The consultant must be eligible to enter into a federally funded contract
though verification of the Excluded Parties List System accessible
through www.sam.gov .

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SUBMITTAL REQUIREMENTS
1. The submittal should be typed and as brief as possible while adequately
describin g the qualifications of the contractor .
2. If you mail a hard copy , please also include a PDF version on a USB
thumb drive. Proposals are to be submitted in a sealed package, clearly
marked with the firm's name, address and phone number, and the
words " RFP - CDBG Housing Consultant Services ". Only one submittal
per contractor will be considered.
3. The contractor must include the following information with the
submittal , including information on any subcontractor (s):
a. Cover Letter. Cover letter should not exceed three pages. The cover
letter must provide an executive summary of the proposal. The
cover letter should include the name, address and pho ne number of
the firm, the primary contact 's name, email address and phone
number, an executive summary of the proposal including qualifying
statements or comments regarding the submittal and identification
of any sub contractors and their responsibilities. The cover letter
must be signed and include a paragraph stating that the firm is
unaware of any conflict of interest in performing the proposed work.
b. Relevant Experience . This portion should include a description of
the qualifications of the assigned staff and sub contractors, pertinent
LACD A online system experience, relevant single -family
rehabilitation program experience, and the availability of the staff for
the services provided. A list of related projects should be included
with the name of the contact person, email address, and the
telephone number for which the contractor has recently or currently
provides services as outlined under the Scope of Work. A
comprehensive list of references of at least three cities served must
be provided.
c. Approach and Schedule. Provide your service approach and
estimated time frame for completing a home improvement loan
project and a handyworker grant project.
d. Costs. Contractor must submit a proposal that includes the
proposed fee, including hours, hourly rates for various tasks, and any
direct expenses that will be charged to the City. A clause will be
included in the Service Agreement specifying that the hourly rates
may increase each fiscal year by the lesser of three (3) percent or

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the Consumer Price Index for the Los Angeles -Riverside -Orange
County areas.
e. Acceptance of Conditions. This section will be a statement offering
the contractor's acceptance of all conditions listed in the RFP
document. Any exceptions or suggested changes to the RFP , or any
contractual obligations, including the suggested change, the reasons
therefore and the impact it may have on cost or other considerations
on the contractor 's behalf must be stated in the submittal. Unless
specifically noted by the contractor , the City wi ll assume that the
proposal is in compli ance with all aspects of the RFP .
EVALUATION AND SELECTION PROCESS
Selection will follow these steps:
1. Proposal Review: Each proposal will be reviewed to determine if it
meets the RFP requirements. Failure to meet the requirements of the
RFP will be cause for rejection. Proposals will be evaluated on the
following items:
* LACD A CDBG Experience (30 percent)
* Single -Family Rehabilitation Experience (30 percent)
* Approach and Schedule (15 percent)
* Consultant Experience and Staffing Capacity (10 percent)
* Overall Strength of Proposal (15 percent)
2. Interview: A list of most qualified contractor s may be interviewed by
an oral board .
3. Services Agreement: The City Manager will request a services
agreement subject to negotiation of a specified work program or scope
of services, terms of payment and other City requirements from the
contractor found most qualified. Nothing in this RFP should imply a
contractual obligation for employment.
4. Contract Approval and Execution: It is anticipated that the agreement
will be presented to the City Council for approval in June and execution
by the City Manager.

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Please submit one (1) digital copy in PDF format of the proposal no later
than 4:00 p.m. on Friday, May 8, 20 26, to agulick@templecityca.gov .
Alternatively, you can mail one (1) hard copy and one (1) digital copy in PDF
format to the address below:
City of Temple City
Attn: RFP - CDBG Housing Consultant Services
9701 Las Tunas Drive
Temple City, CA 91780
If you have any questions regar ding this RFP , please contact Adam Gulick at
agulick@templecityca.gov .
Postmarks will not be accepted.