CJCF HVAC Systems FY27 MRO

Purpose: The intent of this solicitation is to establish services with a supplier on contract MAC038 HVAC Maintenance and Repair to provide Preventative / other Maintenance and Repair by a certified/licensed technician to service the HVAC systems housed within The Ohio Department of Youth Services (DYS) Circleville Juvenile Corrections Facility (CJCF) . The performance period will cover 10/23/2026 through 6/30/2027.

Lot 3 2 is being added to add addtional VAV info/documents. for the following clarifications

you MUST enter an amount and quantity (if applicable) for the lot to be accepted

The costs template MUST be completed to be considered responsive.

•Responses recieved from this Lot (Lot 3) will be considered the Best and Final Offer.
•The award will be based on the lowest quote for the entire bid and the most responsive and responsible bidder
•Bid responses should be Inclusive of travel, labor and parts needed to peform tasks.
•This clarification is being issued to address the following concerns:
oDiscrepancies in receiving clear responses from line 1 (PM Maintenance Inspections) and line 2 (PM Parts and Consumables)
▪We are expanding the line items to capture the cost proposal of each systems task.
oChemical Testing
▪We have received significant differences in cost and understanding of our criteria for this deliverable.
▪Changing visits required from 4 to 1.
▪Chemical Treatment needs be included.
oFilters
▪Originally left out then included in lot 2.
▪Line is being added for bidders to respond specifically to this portion.
•All lines to be quoted in accordance with the attached ”Comprehensive Maintenance & Repair Scope of Work”.
•Any line left blank or without a cost proposed will be considered not responsive.
•Contract terms remain the same MAC038

Process remians the same as round 1. Additonal VAV info has been added into the documents.