571 - Repairs of Saws, Pumps, Generators & Tools for Pipe Repair

Location:	Ohio
Posted:	Nov 13, 2025
Due:	Nov 28, 2025
Agency:	City of Cleveland
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

156226

RFB No.

RFB 2002 202500000000571

RFB Description

Repairs of Saws, Pumps, Generators & Tools for Pipe Repair

RFB Closing Date/Time

November 28, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

November 28, 2025 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Repairs of Saws, Pumps & Generators for Pipe Repair

Item Quantity/

UOM

Event Date

Service

Dates

From

Catalog

Discount

Repairs of Various Saws and Other Tools for Pipe Repair Operations.

Labor and materials required to repair the following tools/equipment (various types of saws, and other tools) by the following manufacturers

to include, but not limited to:

Husqvarna; Stihl; Milwaukee; Jet; DeWalt & Other Manufacturers

Prices to Include:

1. Labor Hour Unit Price $______________________

2. Replacement Parts (Percentage of Discount from MSRP for Replacement Parts) $_____________________

3. Miscellaneous Charges, to Include but Not Limited to (Miscellaneous Shop supplies, Disposal Fees, etc.)

4. Diagnosis/Inspection Charge for Equipment/Tools Diagnosed, but Not Repaired $_____________________

Upon receipt of equipment and or tools to inspect for required repairs, the vendor must provide a quote for each tool/equipment inspected per

each repair requested to include the labor hourly unit rate and quantity of labor hours for an extended price for labor to complete a repair and

a list price for replacement parts and discount, as applicable, from the MSRP price and quantity of replacement parts used to complete the

repair with an extended price for each replacement part quoted, and any applicable miscellaneous charges.

A diagnosis/inspection charge may be included for any equipment/tools submitted for repairs, but not repaired. All tools/equipment not

approved for repair must be returned to the City of Cleveland.

Failure to complete each line associated with repairs listed above will render the bid non-response.

*****Awards for a purchase order will be limited to awards for vendors located in the Greater Cleveland area*****

The lowest and best bid received for each commodity line could result in multiple purchase orders awarded per each commodity line.

*************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*************

Ship To:

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Vendor Response

Contract Amount

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

156226

RFB Closing Date/Time

November 28, 2025 3:00 PM

RFB No.

RFB 2002 202500000000571

RFB Description

Repairs of Saws, Pumps, Generators & Tools for Pipe Repair

Department/Division Public Bid Opening Date/Time

2002

November 28, 2025 3:00 PM

Group/

Line#

Commodity Description

1 / 2 Repairs of Various Pumps - Division of Water

Repairs of Various Pumps for Pipe Repair Operations

Item Quantity/

UOM

Service

Dates

From

Catalog

Discount

Labor and materials required to repair various pumps by the following manufacturers to include, but not limited to:

Gorman Rupp; Honda & Other Manufacturers

Prices to Include:

1. Labor Hour Unit Price $______________________

2. Replacement Parts (Percentage of Discount from MSRP for Replacement Parts) $_____________________

3. Miscellaneous Charges, to Include but Not Limited to (Miscellaneous Shop supplies, Disposal Fees, etc.)

4. Diagnosis/Inspection Charge for Equipment/Tools Diagnosed, but Not Repaired $_____________________

Upon receipt of equipment and or tools to inspect for required repairs, the vendor must provide a quote for each tool/equipment inspected per

each repair requested to include the labor hourly unit rate and quantity of labor hours for an extended price for labor to complete a repair and

a list price for replacement parts and discount, as applicable, from the MSRP price and quantity of replacement parts used to complete the

repair with an extended price for each replacement part quoted.

A diagnosis/inspection charge may be included for any equipment/tools submitted for repairs, but not repaired. All tools/equipment not

approved for repair must be returned to the City of Cleveland.

Failure to complete each line associated with repairs listed above will render the bid non-response.

Awards for a purchase order will be limited to awards for vendors located in the Greater Cleveland area.

The lowest and best bid received for each commodity line could result in multiple purchase orders awarded per each commodity line.

*************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*************

Ship To:

Vendor Response

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Contract Amount

Vendor Response

Vendor Total Amount for Items

Vendor Total Amount for Services

Payment Discount Offer

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

156226

RFB No.

RFB 2002 202500000000571

RFB Description

Repairs of Saws, Pumps, Generators & Tools for Pipe Repair

RFB Closing Date/Time

November 28, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

November 28, 2025 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

156226

RFB Closing Date/Time

November 28, 2025 3:00 PM

RFB No.

RFB 2002 202500000000571

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Repairs of Saws, Pumps, Generators & Tools for Pipe Repair

Department/Division Public Bid Opening Date/Time

2002

November 28, 2025 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

571 - Repairs of Saws, Pumps, Generators & Tools for Pipe Repair

Attachment Preview

See also