Janitorial Services

Location:	North Carolina
Posted:	Mar 16, 2026
Due:	Apr 10, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	101-HCC2026-03
Publication URL:	To access bid details, please log in.

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Ver: 11/2025

STATE OF NORTH CAROLINA

Haywood Community College

Invitation for Bid #: 101-HCC2026-03

Janitorial Services

Date of Issue: March 16, 2026

Bid Opening Date: April 10, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Jacqueline Maurer

Accounting Tech / Purchasing

Email: jkmaurer@haywood.edu

Phone: 828-627-4605

STATE OF NORTH CAROLINA

Invitation for Bid #

101-HCC2026-03

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Electronic responses ONLY will be accepted for this solicitation.

Ver: 11/2025

Bid Number: 101-HCC2026-03

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Haywood Community College

Refer ALL Inquiries regarding this IFB to:

Jacqueline Maurer, Purchasing

jkmaurer@haywood.edu

Using Agency: Haywood Community College

Requisition No.:

Invitation for Bid #: 101-HCC2026-03

Bids will be publicly opened: April 10, 2026, at 2:00 P.M.

Commodity No. and Description:761115 Janitorial Services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of

this response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware

that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

Bid Number: 101-HCC2026-03

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of Haywood Community College)

Ver: 11/2025

Bid Number: 101-HCC2026-03

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................6

1.1 CONTRACT TERM..................................................................................................................6

2.0 GENERAL INFORMATION.......................................................................................................6

2.1 INVITATION FOR BID DOCUMENT........................................................................................6

2.2 E-PROCUREMENT FEE .........................................................................................................6

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................6

2.4 IFB SCHEDULE ......................................................................................................................7

2.5 MANDATORY SITE VISIT .......................................................................................................7

2.6 BID QUESTIONS.....................................................................................................................7

2.7 BID SUBMITTAL .....................................................................................................................8

2.8 BID CONTENTS ......................................................................................................................8

2.9 ALTERNATE BIDS..................................................................................................................8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ....................................................9

3.1 METHOD OF AWARD.............................................................................................................9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........9

3.3 BID EVALUATION PROCESS ................................................................................................9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................10

3.5 INTERPRETATION OF TERMS AND PHRASES..................................................................10

4.0 REQUIREMENTS ...................................................................................................................10

4.1 PRICING................................................................................................................................10

4.2 FINANCIAL STABILITY ........................................................................................................11

4.3 HUB PARTICIPATION ..........................................................................................................11

4.4 REFERENCES ......................................................................................................................11

4.5 BACKGROUND CHECKS.....................................................................................................11

4.5.1 VENDOR BACKGROUND CHECK AGREEMENT...............................................................12

4.6 PERSONNEL.........................................................................................................................12

4.7 VENDOR’S REPRESENTATIONS ........................................................................................12

4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................13

5.0 SPECIFICATIONS AND SCOPE OF WORK ..........................................................................13

5.1 GENERAL SPECIFICATIONS...............................................................................................13

5.2 BUILDING LISTING/SPACE .................................................................................................14

Ver: 11/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	101-HCC2026-03
Project Title:	Janitorial Services
Description:	The intent of this Invitation for Bid (IFB) is to establish an Agency Contract with a responsible Vendor to furnish all labor, supervision, equipment, tools, materials, and supplies necessary to maintain College facilities in a clean, sanitary, safe, and professional condition.
Opening Date:	4/10/2026 2:00 PM
Posted Date:	3/17/2026
Status:	Open
Department:	HAYWOOD COMMUNITY COLLEGE


Solicitation Number * 101-HCC2026-03	Department HAYWOOD COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-04-10T14:00:00.0000000	Posted Date * 2026-03-16T19:21:18.0000000Z	Primary Commodity Code General building and office cleaning and maintenance services
Mandatory Conference/Site Visit 2026-03-25T04:00:00.0000000Z	Special Instructions Mandatory Site Visit @ 9:00 A.M. meeting at Hawthorn Building, 89 Vocational Drive, Clyde, NC	Solicitation Type * Select RFP IFB RFI
Owner Jackie Maurer
Description The intent of this Invitation for Bid (IFB) is to establish an Agency Contract with a responsible Vendor to furnish all labor, supervision, equipment, tools, materials, and supplies necessary to maintain College facilities in a clean, sanitary, safe, and professional condition.

Janitorial Services

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