Request for Proposals for Debris Removal Services

Location:	Tennessee
Posted:	Mar 16, 2026
Due:	Mar 25, 2026
Agency:	Gallatin city
Type of Government:	State & Local
Category:	99 - Miscellaneous S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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CITY OF GALLATIN, TENNESSEE

Request for Proposal Form

PROJECT NAME:

Debris Removal/Mulching and Hauling to Final Disposal Location

WHY ARE WE ISSUING THIS RFP:

The City of Gallatin Public Works Department is seeking to establish an on-call contract with a

qualified contractor (or contractors) to assist with debris removal, mulching and hauling to a final

disposal location. Final disposal site to be determined later. These services are needed to supplement

existing staff collection routes during peak periods, natural disasters, or when otherwise determined

necessary by the Public Works Director or his/her designee.

WHAT THE CITY OF GALLATIN EXPECTS IN THE PROPOSAL:

Each proposal shall include the following, at a minimum:

• Plan of work for on-call services for limb collection and/or leaf bag collection

• Detailed description of work for declared events, and for non-declared events, if different

• Response and mobilization timelines

• Total cubic yard price for collection and hauling

• Itemized and total annual cost for an estimated 1,000 CY annual volume

• List of equipment to be utilized in performance of the contract services

• Details on staffing resources to support an on-call contract

• Equipment/truck certifications

• Experience and qualifications of bidder

• Preferred three references for similar type of work/contract

*There is no annual or per event minimum volume specified in this RFP or the contract. If minimum

volume thresholds will net better pricing overall, please consider proposing different volume brackets

with per cubic yard cost for each volume bracket.

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CITY OF GALLATIN, TENNESSEE

Request for Proposal Form

PROJECT SCOPE & DETAILS:

Scope of services shall consist of:

• Brush, limb and/or leaf bag loading from the city’s right-of-way. Trucks and equipment must

remain on the paved streets at all times. Debris is mainly piled on the side of the roadway

within the city’s right-of-way. Knuckle-boom trucks have been the standard for this work.

• Limbs and leaf bags are typically collected separately as they are disposed of separately at the

limb dump. Proposals shall provide individual line items for brush and limb collection and leaf

bag collection.

• Right-of-Way limits are indicated between power poles on either side of the street, in areas

where there is above-ground electric. Otherwise, public right-of-way is indicated from back of

sidewalk to back of sidewalk.

• Only limb, brush and leaf bags are being considered with this RFP – no trash or other debris is

allowable. Trucks must have a capacity for at least twenty (20) cubic yards. No cutting of

brush or limbs is being considered with this RFP.

• All debris will be hauled to the city’s limb landfill at 500 Steam Plant Road. The location is

open when services are required and there is generally no wait time. Declared storm debris has

a designated area for dumping within the location. There is no charge for dumping, but a load

ticket must be completed and signed by the Assistant Public Works Superintendent or

his/her designee to be submitted to the City of Gallatin with monthly invoicing.

• Each load must be documented with at least the following information (forms can be provided

by the city): date, start/stop time, driver name, truck identifier, address of pickup/drop-off,

cubic yards capacity of equipment, cubic yards of debris and/or percentage truck capacity used

per load.

• Location of debris pickup is in the City of Gallatin and may be localized or may be

widespread, depending on the event requiring services under this contract.

• Mulching and grinding debris and hauling items to a final disposal site.

REQUIRED DELIVERABLES FOR THIS PROJECT:

Proposal, as outlined in this document, for loading, grinding, hauling and dumping of limbs, brush and

leaf bags. Limbs and leaf bags are typically collected separately as they are disposed of separately at the

limb dump. References for similar scope of work shall be provided, as well as the required certificate of

insurance.

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CITY OF GALLATIN, TENNESSEE

Request for Proposal Form

SELECTION CRITERIA:

The city will evaluate the proposals and choose the best bid. The primary evaluation factors to be

considered are ability to meet or exceed the requirements of the request and the total cost. Determination

of meeting or exceeding the requirements of the proposal will, among other factors, be based on experience,

qualifications, familiarity with requested services, past performance, quality of proposal, and proposed

mobilization timeline.

*The City of Gallatin may, at its discretion, award multiple contracts for part, or all, of the work as best

meets their needs.

RFP TIMELINE*:

RFP posting

All questions must be received by

Addendum posted (if needed)

Proposals due

RFP ranking period

3/16/2026

3/19/2026

3/20/2026

3/25/2026

3/26/2026

Proposal Selection

3/27/26

*Timeline is subject to change at the city’s discretion

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CITY OF GALLATIN, TENNESSEE

Request for Proposal Form

SUBMITTING PROPOSALS:

To be considered, firms must submit a proposal by hand delivery or mail:

MAIL:

City of Gallatin

Attn: Scott Beaman

132 West Main Street

Room 106

Gallatin, TN 37066-3232

EMAIL:

scott.beaman@gallatintn.gov

Proposals shall be submitted under one cover and shall be submitted on no more than 20 ~ 8 ½” x 11” single

sided pages (including the cover page and table of contents). A minimum of three hard copies must be

submitted. All proposals must be received by the City of Gallatin on or before 1:00 p.m. on March 25, 2026,

and the project name, Debris Removal/Mulching and Hauling to Final Disposal Location, should be

referenced on the submittal. The proposal shall include qualifications of the firm submitting the proposal

and shall indicate the scope of services to be completed by any sub-consultants. The proposal shall also

acknowledge receipt of the Addendum if one is published to the city website.

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CITY OF GALLATIN, TENNESSEE

Request for Proposal Form

For additional details regarding this project, please contact Richard Depriest at 615-451-5909 or by email

at richard.depriest@gallatintn.gov The Request for Proposals can be obtained on the city's website:

https://gallatintn.gov/.

All questions related to this Request for Proposals must be received electronically, at

richard.depriest@gallatintn.gov, no later than 3/19/2026. All questions received after said date will not be

considered. If questions are received the city will post one addendum on the city website by 3/20/2026.

ATTACHMENTS:

City of Gallatin Professional Services Agreement

FEMA Contract Provisions for Non-Federal Entity Under Federal Law ARDS Required by 2 C.F.R. §200.326

APPENDIX II TO 2 CFR §200

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Proposals for Debris Removal Services
Category:	City of Gallatin Bids
Status:	Open

Request for Proposals for Debris Removal Services

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