NETWORK UPGRADE PROJECT

Location:	Mississippi
Posted:	Nov 13, 2025
Due:	Dec 12, 2025
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	1449-20251111083300 JCSD
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

E-RATE Funding Year 26-27

Jones County School District

Technology Department

5204 Hwy 11 North

Ellisville, MS 39437

Contact: Chris Hill, Director of Technology

Telephone: (601) 649-5201

E-mail: chill@jonesk12.org

District URL: www.jones.k12.ms.us

STATEMENT OF QUALIFICATIONS

And

REQUEST FOR PROPOSAL

RFP # Erate Equipment FY 2026/2027

Subject

The Jones County School District (the district) will accept sealed statements of qualifications (SOQ) and

proposals from qualified firms/vendors for the FY 26-27 Network Upgrade Project. This project

includes providing and delivering network equipment and associated services necessary to support the

upgrade. The vendor will be responsible for installing, switches, stacking cables, and updating switches

and access points to latest software version. Configuration of all equipment will be performed by

district personnel Bidders must have a Service Provider Identification Number (SPIN) and this SPIN

must be included in the bid proposal.

Purpose

Sites in scope: Glade Elementary School, Moselle Elementary School, West Jones Elementary School,

North Jones Elementary School, East Jones Elementary School, and South Jones Elementary School

(Jones County School District).

Proposals are being sought by the District to provide wireless access points across all elementary

campuses—Glade, Moselle, West Jones, North Jones, East Jones, and South Jones—including associated

onsite controller and licensing. Switch upgrades (e.g., Ruckus ICX 8200 series or equivalent) may be

included as needed to support PoE budgets and uplinks for the AP deployment. Note: Cabling (new

drops, fiber construction, closet cleanup) is NOT part of this solicitation and will be addressed under a

separate RFP.

General Requirements

The District seeks enterprise-class network equipment (switches and wireless access points),

vendor-neutral, with appropriate onsite controller and licensing. Proposers should note applicable

certifications.

Terms used throughout this RFP:

USAC–Universal Service Administrative Company

SPIN –Service Provider Identification Number

FCDL–Funding Commitment Decision Letter

FCC–Federal Communications Commission

SLD–School and Library District

USF — Universal Service Fund

All proposals and supporting documentation must be sent to:

(Submittal should be clearly labeled on the outside of the submittal)

Jones County School District

FY 26-27 Network Upgrade Project

RFP # Erate Equipment FY 2026/2027

Submittal should be addressed to:

Jones County School District

SEE ADDRESS ON PAGE ONE OF THIS RFP

One original and two copies of proposals and statements of qualifications are to be prepared and

delivered either by mail or Federal Express to the District on or before 10:00 AM local time,

12/12/2025 where they will be time and date stamped. In addition, the bid must be broken down

per school building and totals per school campus must be shown, as well as a grand total for the

entire district project (PDF and Excel files must be submitted). All of the above bid documents

must also be provided in electronic format on one jump drive or uploaded to the district’s electronic

bid server if available. Please view the district’s website for instructions on how to access the

electronic bid server or contact the school district office. Please do not fax proposals.

Basis of Award

 E-rate approval by USAC

 The bidder must have SLD SPIN

 References of at least two installations of similar application size and complexity.

 Please see “Vendor Requirements” on the following pages for additional information.

 Please also see “Criteria for Selection” in more detail.

Selection Schedule

Event

Date(s)

Time

Release of RFP to vendors

11/11/2025

10:00AM

Mandatory Vendor Site Visit Meeting

11/18/2025 10:00AM

Deadline for Submission of Proposals

12/12/2025 10:00AM

Opening of Proposals (Jones County School District

(District Office))

12/12/2025

10:30AM

Proposers are prohibited from contacting or lobbying members of the school board, school district

administrators, school district employees, school district contractors, or school district consultants.

Failure to conform to this condition will be grounds for disqualification of the proposer. Questions

regarding the RFP may be emailed to the address listed on page one of this RFP before 12/01/2025. A

response within 3 business days will be posted on the district’s website and/or emailed to all bidders.

It will be the responsibility of the vendor/bidder to check the website daily for any changes to the RFP

or the listing of bidder questions and answers that may arise.

NON-APPROPRIATION OF FUNDS

In the event funds are not appropriated by the School District governing body in any fiscal period

for payments due under RFP # Erate Equipment FY 2026/2027, then the Technology Director, or

Superintendent’s designee(s), will immediately notify the successful vendor(s), or designee(s), of

such occurrence and this contract will terminate on the last day of the fiscal period for which

appropriations were received without penalty or expense to the School District of any kind

whatsoever, accept other payments herein agreed upon for which funds will have been

appropriated and budgeted or are otherwise available.

AWARD OF SOME OR THE ENTIRE PROJECT MAY BE SUBJECT TO THE AVAILABILITY OF

DISTRICT FUNDING AND PROJECT NEEDS.

Proposer’s response to the request must include a statement that the proposed terms will remain in

effect and available for the project term identified as July 1, 2026, through June 30, 2027 The work

itself will consist of all aspects of technology implementation for which the district desires to

contract with the selected Proposer(s). The school district’s vision for this technology project calls

for the installation and configuration of new technology equipment, software, and services to

improve the district’s network access point (backbone) infrastructure. Proposed solutions must

integrate with the existing network environment to ensure seamless management and design.

Completion for the project is scheduled for June 30, 2027. The School District reserves the right to

waive any informality and to reject any or all proposals. Proposers are prohibited from contacting

or lobbying members of the School Board, school district administrators, school district employees,

school district contractors, or school district consultants. Failure to conform to this condition will

be grounds for disqualification of the proposer. Proposals and statements of qualifications are to

include the information requested at the beginning of this RFP.

MANDATORY VENDOR SITE VISIT MEETING

A mandatory vendor site visit meeting will be held on the date and time listed under Selection

Schedule at the beginning of the RFP at the school District central office and proceeding to the

respective school campuses. Any questions received will be discussed at that time and responses

will be posted on the district web site for everyone to review after the walk-throughs have been

completed. Written questions will be allowed for any vendor interested in responding to the

District’s RFP and responses again will be posted on the web site. The district will accept only

ONE bid per vendor. This Network Upgrade Project will be awarded to a SINGLE vendor that can

quote, install, all network equipment requested/required. The School District requires a “turnkey”

solution for this project. Requested paper copies and electronic copies of the proposal and other

required documentation must be sent in a sealed envelope clearly marked as listed at the beginning

of the RFP or submitted online to the district’s electronic bid server if available. This Network

Upgrade Project will include preferred equipment preference information and will be provided to

each vendor who attends the vendor site visit meeting. This information will include a listing of

equipment specifications and school campus maps with explanations. (If necessary) The equipment

specification list provided is a minimum guideline list. If the bidder wishes to add to the district’s

equipment list to improve the functionality of their proposed equipment, the bidder is encouraged

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1449-20251111083300 JCSD	Advertised Date	11/13/2025 12:00 PM
RFx #	3170034339	Submission Date	12/12/2025 10:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Pre-Bid Conference: Date & Time: 11/18/2025 10:00 AM Description: A mandatory vendor site visit meeting will be held on the date and time listed under Selection Schedule at the beginning of the RFP at the school District central office and proceeding to t

PRODUCT CATEGORY	PRODUCT DESCRIPTION
20413	CPU Micro-Cables