Request for Proposal for Mountain Village Town Hall Access Control Update

This Scope of Work (SOW) outlines the installation of a Verkada cloud-based access control system for the Town of Mountain Village Town Hall at 455 Mountain Village Blvd., Mountain Village, CO 81435.

The proposed solution shall include hardware such as access controllers, door readers, locks, and peripherals, integrated with cloud management via Verkada Command for remote monitoring, user permissions, and real-time alerts. The project aims to provide secure, scalable access control for 11 access points, including exterior and interior doors with various closure mechanisms.

• Deploy a fully functional Verkada access control system to manage entry points securely.
• Ensure seamless integration with existing infrastructure, including network and door hardware.
• Minimize downtime during installation and provide training for end-users.
• Achieve compliance with best practices for hardware staging, wiring, and cloud configuration to avoid post-installation issues.

The installation will follow recommended best practices, including preparation, hardware setup, configuration, testing, and handover. Work will be performed by certified installers with appropriate admin roles in Verkada Command.

• Review site requirements: Confirm DHCP-enabled network, Cat5/Cat6 cabling, power sources (AC, PoE, or PoE++), and firewall settings for cloud connectivity.
• Set up Verkada Command organization: Ensure the client has an active organization; add devices using serial numbers; grant installer Org Admin and Access Site Admin roles.
• Design staging lab: Assemble test environment with tools like locks, badge readers, Ethernet cables, multimeter, managed switch, and laptop to pre-test hardware and avoid field delays.
• Procure hardware: Order controllers, cassettes for door management, readers, locks, DPI (Door Position Indicator), REX (Request to Exit) devices, and backup batteries if needed.

• RFP Issued January 26, 2026
• Inquires or questions deadline February 2, 2026, 5:00 PM Mountain Time
• Inquiry or question response deadline, February 6, 2026, 5:00 PM Mountain Time
• Proposal due February 13, 2026, 5:00 PM Mountain Time
• Notification of Selection February 18, 2026 5:00 PM Mountain Time
• Contract Award March 4, 2026
• Project completion no later than June 30, 2026

All dates are subject to change at the discretion of the Town and San Miguel County.

Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries or questions can be emailed to Chris Broady at For security reasons, you must enable JavaScript to view this E-mail address. with the subject line “Town Hall access control”. The deadline for inquiries is February 2, 2026, 5:00 PM Mountain Time, after which no further inquiries will be addressed.

Substantive requests for information received may be responded to in writing by the Town in the form of an addendum to this RFP and sent to all recipients of the RFP.

Note: This RFP requires the review of Floorplans for access control. Due to the sensitive nature of these documents, they will not be available online and must be requested from Chris Broady, Mountain Village project lead.

Proposals must include clear descriptions of the contractor’s capabilities to perform the requirements of the RFP, including the following:

1. Transmittal Letter: This short letter should outline the Contractor’s ability to provide the scope of services requested. Please describe the company, including: name, address, number of years in business, and primary contact. This letter must be signed by an officer who is authorized to bind the Consultant and state that the proposal is binding for 90 days from the submission deadline for proposals.
2. Staff Experience: Include a brief description of each key staff member assigned to a typical project. Identify any sub-consultants proposed to serve on the project as well.
3. Sample Projects: Include up to three (3) sample projects, including tasks and deliverables provided to the owner that are similar to what the County seeks. Include a brief description of the project, owner contact information, and project cost.
4. Exceptions: Please include a statement regarding exceptions. If no exceptions are included, the County expects the Consultant will be able to sign the County’s contract and provide the required insurance and indemnification.
5. Fee Estimate: Please submit a fee estimate for the total project cost for requested Scope of Work and Deliverables, including each of the tasks outlined in the scope of work and the total number of hours expected. Also, provide a menu of pricing for scenarios and strategies.
6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s representative who is empowered with signatory authority for the company. The form may be accompanied by a Corporate Resolution.
7. Insurance. Town and County to be named as an additional insured in contractor liability coverage.