DRIVER EDUCATION SERVICES

RFP #251-27-96
Memorandum from Purchasing Department
Letter of Instruction for RFP #251-27-96
To: Prospective Parties
Thank you for your interest in the Wake County Public School System. Please review the
following instructions prior to submitting your proposal.
All submittals must be organized and indexed according to the section number and required
subject matter. The information contained in your submittal should be indexed and easily
accessed by WCPSS. WCPSS is not required to seek clarification on any proposal that does not
meet these minimum requirements.
Prior to submitting and executing a proposal, please make sure you have thoroughly reviewed
and fully understand the terms and conditions referenced herein. All proposals submitted in
response to this solicitation are subject to the terms and conditions outlined herein. All
responses will be controlled by such terms and conditions and the submission of any other
terms and conditions or other documents as part of an offeror's response shall constitute
sufficient grounds for rejection of the proposal without further consideration. This includes any
subsequent contract resulting from this solicitation. The attachment of any other terms and
conditions by the Offeror will not be considered. By execution and submission of a proposal,
the Offeror expressly acknowledges, accepts, and agrees to be bound by all terms and
conditions set forth herein without exception or qualification.
WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not
make exceptions to these dates and times.
Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED
COMMUNICATIONS DURING THE RFP PROCESS. All questions should be directed to
bids-mcalvert@wcpss.net
Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS
reserves the unqualified right to reject any and all offers when such rejection is deemed to be
in the best interest of WCPSS.
In submitting a proposal, the Offeror agrees not to use the results there from as part of any
news release or commercial advertising.
Vendors shall submit one (1) signed original executed proposal response and one (1) electronic
copy on a flash drive (emails NOT accepted) of proposal in the same sealed envelope to the
address identified below.
Clearly mark each package with (1) Vendor name; (2) the RFP number; and (3) the due date.
Address the package(s) for delivery as shown in the table below. If the Vendor is submitting
more than one (1) proposal, each proposal shall be submitted in separate envelopes and
marked accordingly. For delivery purposes, separate envelopes from a single Vendor may be
included in the same outer package. Proposals are subject to rejection unless submitted with
the information above included on the outside of the proposal package.
Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Attachment A).
Before submitting a bid, Vendor must register with North Carolina eVP. There is NO COST to
register. Additional information can be found at https://eprocurement.nc.gov/registering-
evp/download?attachment.
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RFP #251-27-96
Request for Proposal #251-27-96
1551 Rock Quarry Rd - Bldg. F PROPOSALS WILL BE PUBLICLY OPENED April 24, 2026 @ 2:00 PM
Raleigh, NC 27610 CONTRACT TYPE: AGENCY SPECIFIC TERM CONTRACT
Refer ALL Inquiries to: Marcella Calvert COMMODITY: 861317 DRIVER EDUCATION PROGRAM
Telephone No: 919-588-3457 SERVICES
E-Mail: bids-mcalvert@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO VENDORS
Sealed proposals, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road,
Building F, Raleigh, NC) until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the
commodity as described herein. Refer to page 2 for proper mailing instructions. Proposals submitted via email in
response to this Invitation for Proposals will not be acceptable. Proposals are subject to rejection unless submitted on
this form.
EXECUTION
In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees
to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the
time specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without
collusion.
Failure to execute/sign proposal prior to submittal shall render bid invalid. Original signature required. Digital
signatures are unacceptable. Late proposals are not acceptable.
VENDOR: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 60 days from date of proposal opening unless otherwise stated here: _______ days.
Submit one (1) signed, original executed proposal response, including all attachments, and one (1) electronic copy on a
flash drive (emails will not be accepted) of your proposal simultaneously to the address identified below.
Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s) for
delivery as shown in the table above. If the Vendor is submitting more than one (1) proposal, each proposal shall be
submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a single
Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the
information above included on the outside of the proposal package.
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RFP #251-27-96
MAILING INSTRUCTIONS: Mail only one fully executed proposal with copies, unless otherwise instructed, and only one
proposal package with copies per envelope. Address envelope and include proposal number as shown below. It is the
responsibility of the Vendor to have the proposal in this office by the specified time and date of opening.
DELIVER TO:
PROPOSAL NO. RFP 251-27-96
Wake County Public School System
Purchasing Department, Building F
1551 Rock Quarry Road
Raleigh, NC 27610
Bidders or their authorized representatives are expected to fully inform themselves as to the terms, conditions,
requirements, and specifications of this RFP before submitting bids. Failure to do so will be at the bidder's own risk. The
law makes no allowance for errors or omission or commission on the part of the bidders; furthermore, the bidder cannot
secure relief on the plea of error or ignorance concerning any requirement included in the RFP.
Bidder presence is not required at the bid opening, and no weight or other consideration toward any award decision will
be given to any bidder's attendance or absence at the bid opening. Recaps of the details of the bids received will be
available to any interested party upon WRITTEN request. The form and content of the bid recaps will be at the sole
discretion of WCPSS. They may be in electronic form.
RFP SCHEDULE
The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP WCPSS 4/10/2026
Submit Written Questions Vendor 4/15/2026 by 2:00 PM
Provide Responses to Questions WCPSS 4/20/2026 by End of Business
Submit Proposals Vendor 4/24/2026 by 2:00 PM
PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the
best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions, in
written form by the above due date. WCPSS will not respond to questions via telephone or telephone message(s).
Written questions must be emailed to bids-mcalvert@wcpss.net by the date and time specified above. Vendors should
enter "RFP #251-27-92 Questions" as the subject for the email. Questions submittals should include a reference to the
applicable RFP section and be submitted in the format shown below:
Reference Vendor Question
RFP Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response and any additional terms deemed necessary
by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this IFB. No information,
instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or
otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written
material contained in an Addendum to this IFB. Addendums associated with the Request for Bid will be posted to the
following links and it will be the vendor's responsibility to adhere to and check these addendums prior to bid
submittal:
http://webarchive.wcpss.net/about-us/purchasing/open-bids.html
https://evp.nc.gov/solicitations
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RFP #251-27-96
Table of Contents
1.0 BACKGROUND AND PROJECT OBJECTIVES 4
2.0 TERMINOLOGY 4
3.0 SCOPE OF WORK 4-12
BID SHEET 13
CONTRACTOR INFORMATION SHEET 14-16
LIST OF DRIVER EDUCATION INSTRUCTORS 17
CONTRACTED SERVICES FORM 18
4.0 ADDITIONAL QUALIFICATIONS 19
5.0 PROPOSAL EVALUATION 19
6.0 REQUIRED SUBMITTALS 20
7.0 DEADLINE FOR PROPOSAL SUBMITTAL 20
8.0 ATTACHMENTS
8.1 Terms and Conditions 22-26
8.2 WCPSS Ethics Policy 27-28
Attachment A - Vendor Information Sheet 30
Exhibit B - Insurance Requirements 27
Attachment C - HUB 31
Attachment D - Uniform Guidance 32-34
1.0 BACKGROUND AND PROJECT OBJECTIVES
For informational purposes, the Wake County Public School System (WCPSS) is currently the largest school
district in North Carolina and the 15th largest in the United States. There are currently 192 schools serving a
student population of approximately 162,000. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
* The Wake County Public School System (WCPSS) seeks providers that will provide a program of driver
education at the public high schools of Wake County for all physically and mentally qualified.
2.0 TERMINOLOGY
2.1 Definitions
2.1.1 The proposing firm will be referred to throughout this document as VENDOR or
CONTRACTOR.
2.1.2 The scope of work defined in this Request for Proposal (RFP) shall be referred to as the
PROJECT.
2.1.3 Deliverables shall include all pricing information and required attachments.
3.0 SCOPE OF WORK
3.1 CONTRACTOR REQUIREMENTS
3.1.1 Vendor must be licensed by the North Carolina Division of Motor Vehicles (hereafter "DMV)
as a commercial driving school pursuant to G.S.20-320.et seq. at the time its bid is
submitted.
3.1.2 Vendor must demonstrate effective results for a minimum of three years as a Driver
Education Contractor serving student drivers and demonstrate the capacity to serve at least
14,000 students.
3.1.3 Contractor must provide required professional development and instructor training for all
instructors. Instructors are required to earn 60 hours of driver's education professional
development in a five-year period to remain certified with NC DMV. This may include in-
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RFP #251-27-96
service training as well as conferences including the N.C. Driver & Traffic Safety Education
Association (NCDTSEA) state and the Southeast Region American Driver & Traffic Safety
Educational Association (SERA ADTSEA) regional conferences. This training is related to
instructors seeking CEU's for recertification of their driver education credentials.
3.2 ORAL PRESENTATIONS
A vendor who submits a proposal in response to the RFP may be required to give an oral presentation
and/or clarification of his/her proposal to WCPSS. This will provide an opportunity for the vendor to
clarify his/her proposal but will in no way permit changes to the vendor's original proposal. The cost of
preparing for and attending the meeting will be at the vendor's expense. WCPSS will schedule the time
and location of each such presentation if WCPSS determines that an oral presentation is necessary.
3.3 SPECIFICATIONS
Under WCPSS supervision, the Contractor shall administer a program of driver education that complies
in every respect with the provisions of the Motor Vehicle Laws of North Carolina, Article 14, General
Statutes 20 - 320 through 20 - 339, and is subject to all rules and regulations of the N.C. Division of
Motor Vehicles and approved by the N.C. Department of Public Instruction. In accordance with such law,
the Contractor agrees to administer a program which meets the following standards and requirements.
Contractors shall initial understanding and acceptance of each of the following specifications.
1. Driver Training Program
In accordance with criteria and standards approved by the N.C. State Board of Education (SBE), the
Contractor shall provide a program of driver education at the public high schools of Wake County for all
physically and mentally qualified persons who (a) are older than fourteen (14) years and six (6) months,
(b) are approved by the principal of the school, pursuant to the rules adopted by SBE, (c) are enrolled in
a public or private high school of Wake County, and (d) have not previously enrolled in the program. The
approximate number of eligible students (including special education students) in Wake County is
14,000. The vast majority of these students are based at the 36 high schools, which are located
throughout Wake County. The Contractor shall implement the WCPSS driver education curriculum
approved by the N.C. Department of Public Instruction (DPI).
At a minimum, the driver education curriculum shall include (1) instruction on the rights and privileges
of the handicapped and the signs and symbols used to assist the handicapped relative to motor vehicles,
including the "international symbol of accessibility" and other symbols and devices as provided in Article
2A of Chapter 20 of the General Statutes; (2) at least six hours of instruction on the offense of driving
while impaired and related subjects; (3) at least six hours of actual driving experience. (To the extent
practicable, this experience may include at least one hour of instruction on the techniques of defensive
driving.); (4) at least one hour of motorcycle safety awareness training; (5) instruction on law
enforcement procedures for traffic stops that is developed in consultation with the State Highway
Patrol, the North Carolina Sheriff's Association, and the North Carolina Association of Chiefs of Police.
(This instruction shall provide a description of the actions that a motorist should take during a traffic
stop, including appropriate interactions with law enforcement officers.)
Classroom instruction will use the technology-based Driver Education Program selected by WCPSS at all
schools. The Contractor shall provide at least one driver education instructor at each high school who
will teach the technology-based driver education program. Students enrolled in the program covered by
this agreement will be taught pursuant to the applicable statutes of Article 14 of the Motor Vehicle Laws
of the State of North Carolina, consisting of thirty (30) hours of classroom instruction and six (6) hours of
behind-the-wheel training.
The provider must submit a written proposal demonstrating the ability to serve at least 14,000 students
through classroom instruction and at least 11,000 students through behind-the-wheel training each
month. This is an absolute requirement, and the methodology must be submitted.
Vendor acknowledgement __________
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RFP #251-27-96
2. Office Space
The Contractor shall provide sufficient office space for conducting business related to this contract
including, but not limited to:
Staff available to support program operations during normal business days between 9:00 AM
and 5:00 PM ET. An after-hours answering system must be available for students and
parents/guardians. A dedicated Account Manager must be readily available to support the
program during non-business hours.
A secure facility for parking school system owned vehicles, while not in use.
Secured storage of all student records (hard copy or electronic) required for the operation of
this contract and in accordance with WCPSS's Student Records Policy (Policy 4700).
Vendor acknowledgement __________
3. Training Program for Special Education Students
The Contractor shall provide a driver training program for all eligible special education students
enrolled. Special education students are defined as those needing additional equipment and/or
modification of the prescribed course. The Contractor will provide the required equipment and/or make
necessary modification to train special education students. In the event that special education
instructional personnel are required to meet the specific requirements of an individual student, the
Contractor will provide notice to the school system with a quote for the additional costs and seek prior
approval for costs in excess of the regular DE student rate.
Vendor acknowledgement __________
4. Instruction
A. The Contractor shall employ driver education instructors who are certified by SBE in driver
education or who meet the requirements established by the SBE and North Carolina Division of
Motor Vehicles (DMV) for noncertified status and who, to the satisfaction of WCPSS and the
Contractor are competent to train WCPSS students. WCPSS strongly prefers SBE-certified
teachers with experience as driver education instructors. The Contractor shall state the number
of instructors to be provided with years of experience as a certified driver education instructor.
Prior to contract execution (if selected), the Contractor must provide the list of instructors to
be used for the WCPSS Driver Education Program Services, along with any information needed
to perform background checks as provided herein. Contractor must also provide a list of all
driver education instructors, including years of experience and any SBE/DMV certifications, at
the time bids are submitted. If Contractor believes that additional driver education instructors
will be needed to fully serve WCPSS's needs, it may include a detailed plan for recruiting,
training, and certifying additional driver education instructors prior to commencement of work,
which WCPSS may consider at its discretion. However, WCPSS reserves the right to base a
contract award decision on the numbers of drivers available to Vendor at the time bids are
submitted.
Vendor acknowledgement __________
B. No driver instructor will be allowed to provide behind-the-wheel instruction to any WCPSS
student until sex offender registry checks and criminal background checks have been
performed. To facilitate such checks, Vendor shall provide WCPSS with the following
information about each driver instructor it would like to provide behind-the-wheel instruction:
name and birth date as they appear on the instructor's NC driver's license, NC driver's license
number, and NC driver's license expiration date.
Vendor acknowledgement ________
5. Instructor Observation
The Contractor shall allow an authorized representative of the DMV and/or WCPSS to monitor
instruction in either or both the classroom and behind-the-wheel. The frequency and duration of such
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RFP #251-27-96
observations will be at the discretion of WCPSS.
Vendor acknowledgement __________
6. Technology-Based Driver Education Software, Textbooks, and Materials
A. WCPSS agrees to provide technology-based Driver Education software, textbooks, and materials
necessary for implementation of the curriculum to all eligible students. Students will be required
to pay for damaged and/or lost instructional material before receiving their North Carolina
Driver Education Certificate.
B. The contractor will use the technology-based driver education software, and the textbooks and
materials associated with this software, selected by WCPSS.
Vendor acknowledgement __________
7. Monitoring and Auditing
The Contractor shall cooperate with WCPSS, or with any other person or agency as directed by WCPSS,
in monitoring, auditing, or investigating activities related to this Contract. The Contractor shall permit
WCPSS to evaluate all activities conducted under this contract as dictated by WCPSS. The Contractor
shall provide auditors retained by WCPSS with access to any records and files related to the provision of
services under this Contract. WCPSS agrees that its auditors will maintain the confidentiality of any trade
secrets of Contractor accessed during an audit conducted under this Contract.
Vendor acknowledgement __________
8. Records and Confidentiality of Student Information
The Contractor that all student records or personally identifiable information contained in student
records that may be obtained in the course of providing services to the School System under this
Contract shall be subject to the confidentiality and disclosure provisions of applicable federal and state
statutes and regulations as well as the School System's policies. All student records shall be kept in a
secure location preventing access by unauthorized individuals. Contractor will maintain an access log
delineating date, time, agency, and identity of individual accessing student records who is not in the
direct employ of the Contractor and must be approved by WCPSS as an authorized individual who needs
to access the student information in order to discharge professional responsibilities that would
otherwise be performed by WCPSS staff. Provider shall not forward to any person other than parent, or
the School System any student record or personally identifiable information obtained from a student
record (including, but not limited to, the student's identity) without the written consent of the School
System. Upon termination of this Contract, Provider shall turn over to the School System all student
records or personally identifiable information about students obtained by Provider while providing
services under this Contract. All confidential student records and personally identifiable information
contained in such records shall remain at all times under the control of WCPSS. Nothing in this Contract
gives Provider any right to access any student records or personally identifiable information.
Vendor acknowledgement __________
9. Lunsford Act/Criminal Background Checks
Contractor also acknowledges that G.S. 14-208.18 prohibits anyone required to register as a sex
offender under Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises
of any school. Contractor shall conduct or arrange to have conducted, at its own expense, sexual
offender registry checks on each of its owners, employees, agents and subcontractors ("contractual
personnel") who will interact with students, including remote interaction, or engage in any service on or
delivery of goods to School System property or at a School System sponsored event, except checks shall
not be required for individuals who are solely delivering or picking up equipment, materials, or supplies
at: (1) the administrative office or loading dock of a school; (2) non-school sites; (3) schools closed for
renovation; or (4) school construction sites. The checks shall include, at a minimum, checks of the State
Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator
Registration Program, and the National Sex Offender Registry ("the Registries"). For Provider's
convenience only, all of the required registry checks may be completed at no cost by accessing the
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RFP #251-27-96
United States Department of Justice Sex Offender Public Website at http://www.nsopw.gov/. Provider
shall provide certification on the Sexual Offender Registry Check Certification Form (Attachment A) that
the registry checks were conducted on each of its contractual personnel providing services or delivering
goods under this Contract prior to the commencement of such services or the delivery of such goods.
Provider shall conduct a current initial check of the registries. The sex offender registry checks shall be
conducted within 30 days of Provider's execution of the Contract and prior to performing any services
on School System property. In addition, Provider agrees to conduct the registry checks and provide a
supplemental certification form before any additional contractual personnel are used to deliver goods or
provide services pursuant to this Contract. Provider further agrees to conduct annual registry checks of
all contractual personnel and provide annual certifications at each anniversary date of this Contract. In
addition, Provider shall promptly notify the School System if Provider becomes aware that any
contractual personnel identified on a current Sexual Offender Registry Check Certification Form is
subsequently charged with or convicted of a crime that would require the contractual personnel to
register as a sex offender under Article 27A of Chapter 14 of the General Statutes. Provider shall not
assign any individual to deliver goods or provide services pursuant to this Contract if said individual
appears on any of the listed registries. Provider agrees that it will maintain all records and documents
necessary to demonstrate that it has conducted a thorough check of the registries as to each contractual
personnel and agrees to provide such records and documents to the School System upon request.
Provider specifically acknowledges that the School System retains the right to audit these records to
ensure compliance with this section at any time in the School System's sole discretion. If requested by
the School System, the Provider shall provide sufficient background information regarding any or all
contractual personnel who may deliver goods or perform services under this contract in order to allow
the school system to perform a criminal background check on each individual at the School System's
expense. Provider further agrees that it has an ongoing obligation to provide the School System with
the name of any new contractual personnel who may deliver goods or provide services under the
Contract. The School System reserves the right to prohibit any contractual personnel of Provider from
delivering goods or providing services under this Contract if the School System determines, in its sole
discretion, that such contractual personnel may pose a threat to the safety or well-being of students,
school personnel or others, or if such contractual personnel may otherwise pose a risk to the School
System's operations. Failure to comply with the terms of this provision shall be deemed a material
breach of the Contract.
Vendor acknowledgement __________
10. Relationship of Parties
The Contractor shall be an Independent Contractor of WCPSS, and nothing herein shall be construed as
creating a partnership or joint venture; nor shall any employee of the Contractor be construed as an
employee, agent, or principal of WCPSS.
Vendor acknowledgement __________
11. Compliance with Applicable Laws
Contractor shall comply with all applicable laws and regulations in providing services under this
Contract. In particular, Contractor represents that it is aware of and in compliance with the Immigration
Reform and Control Act, and that it will collect properly verified I-9 forms from each employee providing
services under this Contract. Contractor shall not employ any individuals to provide services to WCPSS
who are not authorized by federal law to work in the United States.
Vendor acknowledgement __________
12. Applicable WCPSS Policies
Provider acknowledges that the Wake County Board of Education has adopted policies governing its
relationship with vendors and conduct on School System property and agrees to abide by any and all
relevant WCPSS policies during the term of the contract and while on School System property. WCPSS's
Provider related polices can be viewed at https://www.wcpss.net/Page/45862 and are incorporated into
this Contract by reference.
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RFP #251-27-96
Vendor acknowledgement __________
13. Assignment
The Contractor shall not assign, subcontract, or otherwise transfer any interest in this contract without
the prior written approval of WCPSS.
Vendor acknowledgement __________
14. Contract Modifications
This contract may be amended only by written amendments duly executed by and between WCPSS and
the Contractor.
Vendor acknowledgement __________
15. North Carolina Law
North Carolina law will govern the interpretation and construction of the Contract.
Vendor acknowledgement __________
16. Compliance with Other Requirements
The Contractor shall comply with, and continue to comply with, all DMV and NCDPI requirements
pertaining to the driver education program.
Vendor acknowledgement __________
17. Program Planning
The Contractor shall be responsible for program planning including but not limited to student
registration, schedules, parent notifications, records, reports, issuing of certificates and program
coordination with WCPSS personnel.
Vendor acknowledgement __________
18. Lead Teacher
The Contractor shall provide a lead teacher at each high school for the purpose of coordinating the
driver-training program with WCPSS.
Vendor acknowledgement __________
19. Types of Programs
The Contractor and WCPSS shall make driver education available to all eligible students in three distinct
programs, (a) after school, (b) Saturdays, and (c) summer. The Contractor and WCPSS will agree upon
starting and ending times for each program phase. The behind-the-wheel training times may include,
but are not limited to, after school until 9:00 PM ET, Saturdays from 7:00 AM to 9:00 PM ET, before the
regular school day and any other times agreeable to the Contractor, WCPSS and student. NOTE:
Simulators may not be used for classroom or behind-the-wheel instruction.
Vendor acknowledgement __________
20. Class Size
The Contractor shall schedule two students per vehicle for behind-the-wheel instruction unless a
different number is otherwise agreed upon by both WCPSS and contractor in very certain circumstances.
The Contractor shall maintain a maximum class size of forty (40) students for classroom instruction.
Vendor acknowledgement __________
21. Proficiency Test
The Contractor shall comply with DPI, DMV, and WCPSS regulations and policies concerning proficiency
testing.
Vendor acknowledgement __________
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22. Administrative Code
The Contractor and WCPSS shall honor any applicable changes to the North Carolina General Statutes,
North Carolina Administrative Code, and/or North Carolina State Board of Education policies made at
any time during the term of the contract. Both parties must report these changes and comply within
timeframe designated. To the extent of any change in the applicable statutes, Administrative Code, or
State Board of Education Policies render some term in this RFP or in the Contractor's contract with
WCPSS invalid, such term shall be deemed inoperative to the extent of the conflict but shall otherwise
remain in full force and effect.
Vendor acknowledgement __________
23. Workers' Compensation
The Contractor shall maintain such insurance as will protect them from claims under Worker's
Compensation Insurance Acts which may arise from activities under this Agreement as noted in Section
23 of the attached Terms & Conditions. WCPSS shall be furnished with a certificate of workers'
compensation insurance with agreement to provide WCPSS with a minimum of thirty (30) days' notice
prior to any termination or modification of coverage.
Vendor acknowledgement __________
24. Accident Reporting
In the event of an accident involving a student enrolled in this program, or a car operated by the
Contractor while performing the obligations under this agreement, the Contractor shall report said
accident immediately to law enforcement and to the Senior Administrator for Driver Education. As soon
as possible, the Senior Administrator of Driver Education will contact the school principal and WCPSS
Risk Management. A written accident report, accident information exchange form and photographs of
damaged property shall be filed with WCPSS Risk Management within 24 hours of the accident. The
Contractor and its employee will cooperate fully with WCPSS Risk Management, other WCPSS officials,
and WCPSS insurance company's representative in the accident investigation. There will be no
additional cost for providing the required assistance.
Vendor acknowledgement __________
25. Solicitation of Additional Behind-The-Wheel Driver Education
The Contractor agrees to refrain from solicitation of students and/or relatives of students to enroll in or
purchase behind-the-wheel driver education services or any service products other than those provided
by the agreement.
Vendor acknowledgement __________
26. Paperwork
The contractor agrees to complete and turn in all paperwork required by WCPSS and/or state authorities
on a monthly basis and upon request of WCPSS staff.
Vendor acknowledgement __________
27. Vehicles
All vehicles used in this program will be provided by WCPSS and will meet all requirements of DMV. Each
vehicle shall be equipped with an automatic transmission and dual-controlled brakes. The WCPSS will
provide a maximum of 89 vehicles, 10 spares and 1 handicapped vehicle. WCPSS staff shall periodically
inspect driver education vehicles to ensure that standards for safe operations are not compromised.
Vehicles may only be driven for business purposes, associated with the operations of the program.
Business purposes shall include only use of the vehicle for behind-the-wheel instruction, driving to the
first appointment of the day, driving to refuel the vehicle or seek any necessary maintenance from
WCPSS staff during assigned work hours, and returning from the last appointment of the day to the
place designated by WCPSS for vehicle storage.
The Contractor shall be responsible for:
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