Chiller Replacement New Town Rebid

Location:	North Carolina
Posted:	Apr 10, 2026
Due:	Apr 23, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	248-6-97648059
Publication URL:	To access bid details, please log in.

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BID NO.

6-97648059

Invitation for Bid

Formal

TITLE:

Chiller Replacement

New Town Elementary School

PROCUREMENT

LEAD:

Lynn Elms

UCPS Purchasing Department

facilitiesbids@ucps.k12.nc.us

BID/QUOTE SUBMITTAL

Sealed Bids will be received no later than 2:00 pm Est time on Thursday, April 23, 2026 at Union County Public Schools,

Facilities Department, 201 Venus St, Monroe, NC 28112. All sealed bids must be in an envelope marked with

Bid # 6-97648059, Attention: Lynn Elms.

Refer to Bidder’s checklist for documents required for bid submittal.

PREBID MEETING

Prebid will not be held.

It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet

this requirement will not justify a change order.

COMMUNICATION

During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above.

Failure to meet the requirement may consider your bid non-responsible.

All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later

than 4:00 pm, Wednesday, April 15, 2026. Please include the following in the subject line: “Bid# 6-97648059 Questions”.

Answers will be provided to all bidders in the form of an addendum which will be posted on UCPS website:

https://www.ucpsnc.org/about/purchasing-and-contracts and NC State website: https://evp.nc.gov/solicitations/?status=0

by 3:00 pm, Thursday, April 16, 2026.

DESCRIPTION OF PROJECT:

Union County Public Schools seeks formal bids for the above reference Project.

The Scope of Work is attached as Exhibit 1.

AWARD:

UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the

contract is expected to promptly sign the contract in the form attached hereto as Attachment A. Any requested changes to

this contract form should be provided with your response.

UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to

issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.

REQUIREMENTS:

HUB PARTICIPATION

Pursuant to North Carolina General Statue G.S. 143-48, it is UCPS policy to encourage and promote the use of small,

minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this RFP will

serve to identify those Vendors that are minority owned or have a strategic plan to support UCPS Historically

Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier

subcontractors. Vendor shall complete Attachment B: HUB Supplemental Vendor Information.

E-VERIFY AND IRAN DIVESTMENT ACT NOTICE

Pursuant to North Carolina law, the successful bidder will be required to comply with the E-Verify requirements set forth

in Article 2 of Chapter 64 of the North Carolina General Statutes and the Iran Divestment Act set forth in N.C.G.S. 147-

86.58.

BIDDERS CHECKLIST

o Executed Cost Proposal

o Good Faith Efforts (Affidavit A, B, Identification of Minority Participation Form)

o 5% Bid Bond

RECOMMENDATION OF AWARD

o Certificate of Insurance (meeting the requirements stated within Attachment A).

o Good Faith Efforts (Affidavit C or D)

o 100% Performance and Payment Bond (within 10 days of award).

o E-Verify Affidavit

o Iran Divestment Certification

No Contract shall be executed, and no work shall commence, until all required documentation has been received and

approved.

Exhibit 1

SCOPE OF WORK

PART 1-GENERAL

Union County Public Schools is soliciting bids for Chiller Replacement at New Town School.

Contractor is to provide all labor, equipment, materials, permits, fees, inspections, etc. to provide a turnkey project as

indicated on the drawings and specifications provided by Optima Engineer, P.A. (Exhibit 2). Permits and Inspections shall

be provided to assigned UCPS Project Coordinator.

Note: Drawings are provided in order to give a general description of the Work. Contractor is to visit the site and field

verify all existing conditions that may affect the design and layout of this project prior to preparation of submittals.

Contractor shall comply with all current local, state, and national codes and regulations. This includes, but not limited

to, complying with all ADA requirements. In the event of a conflict between the Scope of Work and code regulations, the

Contractor shall notify the Engineer for direction.

Contractors shall be properly licensed within the state of North Carolina to complete work identified within the bid

documents, have successfully completed projects of this type and size for a minimum of 5 years, and be able to provide

references within 24 hours of request.

PART 2-SAFETY

Contractor is solely responsible for safeguarding the project areas through the duration of the project including, but not limited

to, barricades and snow fencing.

The Contractor may setup on site at a location authorized by the assigned UCPS Project Coordinator. Any equipment or

supplies left on school property shall be securely locked. UCPS will not be responsible for damages or theft of

Contractor’s or 3rd party (i.e. rental equipment) property.

Contractor shall require all employees to abide by the OSHA safety guidelines. A written safety policy shall be provided

to the assigned UCPS Project Coordinator within 24 hours of request.

Contractor shall perform due diligence to ensure all representatives of the Contractor including, but not limited to,

subcontractors are Covid free prior to arrival.

All representatives of Contractor shall dress appropriate for school environment and perform work in a professional

manner. Compliance is at the sole discretion of Union County Public Schools. Any individual who is not in compliance

will be asked to leave Union County Public School property.

There are not to be any drugs, firearms, tobacco, or weapons on school property.

Contractor’s Project Manager shall provide daily, to front office of worksite, a list of employees working onsite.

PART 3-WARRANTY

Refer to Draft Contract for Warranty Information (Exhibit 3).

Contractor is responsible for damages to UCPS property as a direct result of this project. Contractor shall repair,

replace to the fullest extent as needed to restore the property to the original state at no cost to Union County

Public Schools.

PART 4-PROJECT SCHEDULE

The project is to be completed during the summer break.

Interior Work may be performed during operating hours provided no interruption to the students or staff. Exterior Work can

take place anytime. Existing HVAC system must remain in operation until the changeo ver takes place. All work is to

be closely scheduled with assigned UCPS Project Coordinator to ensure no disruption to school activities.

Contractor shall list the number of consecutive calendar days required for completion.

Contractor shall appoint a Project Manager to be the sole point of contact through the duration of the project. The

Project Manager shall be fluent in the English Language (speaking and writing). The Project Manager shall be easily

accessible via telephone and email. At minimum, a status update shall be provided to the assigned UCPS Project

Coordinator on biweekly.

PART 5-ALLOWANCE FUNDS

Definition: A designated amount of funds included in the contract amount for unforeseen conditions.

When an unforeseen condition arises, Contractor is to submit a written request for the amount of funds needed. The

request shall be accompanied with backup documentation for the request (i.e. materials and labor quotes).

If approved, UCPS is to provide a signature of approval to the Contractor.

All unused funds will be credited to UCPS at the end of the project.

Amount of Allowance Funds allocated to this project is $40,000.

SPACE PURPOSELY LEFT BLANK

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	248-6-97648059
Project Title:	Chiller Replacement New Town Rebid
Description:	Contractor is to provide all labor, equipment, materials, permits, fees, inspections, etc. to provide a turnkey project as indicated on the drawings and specification provided by Optim Engineer, P.A.
Opening Date:	4/23/2026 2:00 PM
Posted Date:	4/11/2026
Status:	Open
Department:	UNION COUNTY PUBLIC SCHOOLS


Solicitation Number * 248-6-97648059	Department UNION COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-04-23T14:00:00.0000000	Posted Date * 2026-04-10T18:44:21.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions No Pre-Bid	Solicitation Type * Select RFP IFB RFI
Owner Lynn Elms
Description Contractor is to provide all labor, equipment, materials, permits, fees, inspections, etc. to provide a turnkey project as indicated on the drawings and specification provided by Optim Engineer, P.A.

Chiller Replacement New Town Rebid

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