HVAC Services-Preventative Maintenance and other maintenance and repair

Location:	Ohio
Posted:	May 20, 2025
Due:	May 27, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	SRC0000030785
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000030785
Solicitation Name:	HVAC Services-Preventative Maintenance and other maintenance and repair
Original Begin Date:	5/9/2025 2:00:00 PM
Begin Date:	5/20/2025 12:36:09 PM
End Date:	5/27/2025 2:00:00 PM
Inquiry End Date:	5/26/2025 2:00:00 PM
Commodity:	Heating and cooling and air conditioning HVAC installation and maintenance service
MBE Set Aside:	MBE Set Aside
Agency:	DAS500000 Office of Information Technlgy GSVC
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000030785

Solicitation Name

HVAC Services-Preventative Maintenance and other maintenance and repair

RFx Type

Quick Quote

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

5/20/2025 12:36:09 PM (ET)

Amendment?

End Date

5/27/2025 2:00:00 PM (ET)

Inquiry End Date

5/26/2025 2:00:00 PM

Summary

Annual HVAC maintenance/repairs for all MARCS Tower locations throughout the state of Ohio.

Process

CREATING A NEW ROUND DUE TO INCORRECT CLOSING TIME
ALL BIDS NEED TO BE RESUBMITTED

The State of Ohio, Department of Administrative Services (DAS), Multi-Agency Radio Communication System (MARCS), is requesting quotes for annual HVAC maintenance and repairs to all 261 MARCS tower sites. Each HVAC unit is to be inspected in accordance to MARCS specifications and standards (see attached HVAC Preventative Maintenance Requirements). Only suppliers on Contract CSP900522 (MAC038) may respond to this solicitation.

Quoted price must be at or lower than contract pricing.

Please be sure to include the applicable state contract number in the contract column of the grid. If a state contract number is not provided, the proposal will not be considered as referencing a State contract.

Any responses that are not a part of a current state contract will not be considered.

The State Standard Terms and Conditions apply to this solicitation. No additional terms and conditions will be accepted.

Completion of the grid is required and will be considered as part of the response for evaluation.

Selection will be based on the lowest quote for Preventative Maintenance pursuant to the completion of the required pricing grid, which is attached. The rates for Emergency Repairs will not be included in the evaluation but will become a part of the contract.

Consideration will ONLY be given to suppliers that can supply service to all 261 sites.

The attached pricing grid is required to be filled out and submitted for consideration.

**Estimated Hours/Amounts are for Evaluation Purposes Only**

At its sole discretion, DAS may renew these services for up to three additional one-year term(s) subject to the satisfactory performance of the selected supplier and the needs of the State.

If a site visit is needed to properly quote, please contact James Sullivan. James can be contacted at James.Sullivan@das.ohio.gov / 614-309-6199.

Ship To

P002106 DAS OIT - MARCS PROGRAM OFFICE 4200 Surface Road Columbus

Contracting Entity

DAS500000 Office of Information Technlgy GSVC

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
HVAC Site List	Public Solicitation Documents (Approved)	FY26_HVAC_Site_list.xlsx
HVAC Preventative Maintenance Requirements	Public Solicitation Documents (Approved)	FY26_HVAC_Maintenance___Emergency_Repairs_Standard_-_Selection.pdf

2 Record(s)

HVAC Services-Preventative Maintenance and other maintenance and repair

See also