RFP - Refurbished Cisco Networking Equipment

REQUEST FOR PROPOSALS
Refurbished Cisco Networking Equipment
April 10, 2026
Greene County, Ohio
Board of County Commissioners
35 Greene St
Xenia, OH 45385
www.greenecountyohio.gov

GREENE COUNTY, OHIO
REQUEST FOR PROPOSALS COVER SHEET
THIS INVITATION IS ISSUED TO ESTABLISH A CONTRACT TO SUPPLY GREENE COUNTY WITH
A COMMODITY OR SERVICE IN ACCORDANCE WITH THE ACCOMPANYING SPECIFICATIONS.
PROJECT NAME: Refurbished Cisco Networking Equipment
DESCRIPTION: Greene County is requesting proposals from interested and qualified U.S
based vendors for the purchase of specified refurbished Cisco networking equipment as
outlined in the Proposal Cost Sheet in Appendix A.
RELEASE DATE April 10, 2026
PRE-CONFERENCE: NO
QUESTIONS DUE: April 24, 2026
RESPONSES ISSUED BY: April 29, 2026
SUBMIT TO: Board of Greene County Commissioners
35 Greene St
Xenia, OH 45385
PROPOSALS DUE: May 1, 2026 @ 11:00 a.m. EST
TERM OF CONTRACT: Upon full delivery and acceptance of equipment

REQUEST FOR PROPOSAL CONTENTS
REQUEST FOR PROPOSALS ........................................................................................................................................... - 0 -
I. IMPORTANT RFP INFORMATION AND DATES ............................................................................................... 4
A. INVITATION FOR PROPOSALS DUE DATE ............................................................................................................ 2
B. PROPOSAL PRICING LAYOUT ................................................................................................................................. 2
C. PROPOSER QUESTIONS AND COUNTY RESPONSES .......................................................................................... 3
D. PROPOSER INTERVIEWS AND DEMONSTRATIONS ........................................................................................... 5
E. PROPOSER SELECTION ............................................................................................................................................ 5
F. IMPLEMENTATION DEADLINE .............................................................................................................................. 5
G. RFP RELEASE.............................................................................................................................................................. 5
H. PROPOSAL COSTS ..................................................................................................................................................... 6
I. OWNERSHIP OF PROPOSALS .................................................................................................................................. 6
J. AVAILABILITY OF FUNDS....................................................................................................................................... 6
K. FOREIGN CORPORATIONS ...................................................................................................................................... 7
L. PROPOSER WARRANTY ........................................................................................................................................... 7
M. PROPOSER EXAMINATION OF THE RFP ............................................................................................................... 7
II. SCOPE OF WORK ..................................................................................................................................................... 8
A. GENERAL .................................................................................................................................................................... 8
APPENDICES ............................................................................................................................................................. 9
APPENDIX A - PROPOSAL COST SHEET (PRICING) ........................................................................................... 9
APPENDIX B - PERSONAL & REAL ESTATE TAX AFFIDAVIT ....................................................................... 10
APPENDIX C - NON-COLLUSION AFFIDAVIT ................................................................................................... 11
APPENDIX D - AFFIDAVIT IN COMPLIANCE WITH SECTION 3517.13 OF THE O.R.C ................................ 12
APPENDIX E - FINDINGS FOR RECOVERY AFFIDAVIT .................................................................................. 14

I. IMPORTANT RFP INFORMATION AND DATES
1. INVITATION FOR PROPOSALS DUE DATE
Sealed proposals will be received at:
Greene County Board of County Commissioners
35 Greene St
Xenia, OH 45385
For the purposes of this project, the County's Authorized Representative is Midge
Fletcher, Greene County IT Director.
Proposals will be received until 11:00 a.m.. EST on May 1, 2026 for the acquisition
and delivery of Cisco networking equipment for Greene County Ohio.
The following represents key dates for this phase of the process:
April 10, 2026 RFP Released to Vendors
April 24, 2026 Proposer Questions Due
April 29, 2026 County Responses Provided
May 1, 2026 Vendor Proposals Due
The County reserves the right to change these dates as required.
Greene County, OH Request for Proposal - Refurbished Cisco Networking Equipment Page 4

2. PROPOSAL PRICING LAYOUT
The County requires that each vendor submit pricing for the following components:
* All requested Cisco Networking Equipment (unit price and total)
* All shipping/handling fees that apply
* Availability of items and estimated time of arrival
* Standard quote on vendor's letterhead
3. PROPOSER QUESTIONS AND COUNTY RESPONSES
There is one acceptable method for submitting questions regarding this RFP. All
questions must be submitted in writing to the above County Authorized Representative
by the date and time stated in Section I above. A County response will be made
available to all no later than the date and time stated in Section I above.
Addendums to this RFP will be posted on the following website:
(www.greenecountyohio.gov/bids). No questions will be accepted via telephone.
4. ACCESSING BID INFORMATION
All information related to this RFP will be made available through the Greene County
website www.greenecountyohio.gov/bids. This will include bid specifications,
addendums and questions and answers.
5. PROPOSER SELECTION
The selection criteria to be used to select the successful vendor may include, but is
not limited to the following:
A. Written proposal including Proposal Cost Sheet (Appendix A) along with standard
quote typically provided by a qualified U.S based vendor
B. Price of equipment, licensing and any services requested
C. Availability of equipment, licensing and services along with estimated delivery
time of equipment
D. Established record of consistent service and reputation within the industry
E. Quality of references from public entity customers within the U.S.
6. RFP RELEASE
Greene County reserves the right to amend this RFP at any time. Greene County
also reserves the right to reject any, and all bids.
In the event it becomes necessary to amend, alter or delete any part of the RFP,
Greene County, OH Request for Proposal - Refurbished Cisco Networking Equipment Page 5

changes to the RFP will be posted on the web site at the address:
(www.greenecountyohio.gov/bids). Proposers are encouraged to check the web site
regularly for changes to the RFP or schedule of important dates.
7. PROPOSAL COSTS
Greene County is not responsible for any costs incurred by the proposer to prepare or
submit a proposal, participation in the pre-proposal conference, proposer
demonstrations, or for any other cost to the proposer associated with responding to the
RFP.
All bidders agree that their pricing is valid for the time frame between submission and
a contract being executed, and thereafter, for the duration of the contract.
The issuance of this ITB and any subsequent response by a respondent does not
create a binding obligation on the part of the County to enter into any form of
agreement or contract or to pay any costs associated with the preparation of
responses or submittals with the respondent. Nor shall the ITB in any way create an
association, partnership, or joint venture among the respondents and the County.
8. OWNERSHIP OF PROPOSALS
All proposals submitted on time become the property of Greene County upon
submission, and the proposals will not be returned to the proposers. By submitting a
proposal, the proposer agrees that Greene County may copy the proposal for
purposes of facilitating the evaluation or to respond to requests for public records. The
proposer consents to such copying by submitting a proposal and warrants that such
copying will not violate the rights of any third party, including copyrights.
Public Records Request of Proposals. In order to ensure fair and impartial
evaluation, proposals and any documents of other records related to a subsequent
negotiation for a final contract that would otherwise be available for public inspection
and copying under section 149.43 of the Revised Code shall not be available until after
the award of contract. All proposals and associated documents will be considered to
be public information and will be open for inspection to interested parties after a
contract is awarded, unless identified as trade secret or otherwise exempted from
disclosure under the Ohio Public Records Act. It will be the Proposer's sole
responsibility to legally defend the actions of the County for withholding Proposer's
documents as trade secret or otherwise exempted information if the issue is
challenged.
9. AVAILABILITY OF FUNDS
This RFP is conditioned upon the availability of local funds, which are appropriated or
allocated for payment of the proposed goods or services. If, during any stage of this
RFP process, funds are not allocated and available for the proposed services, the RFP
Greene County, OH Request for Proposal - Refurbished Cisco Networking Equipment Page 6

process will be cancelled. County will notify the Proposer at the earliest possible time if
this occurs. County is under no obligation to compensate Proposer for any expenses
incurred as a result of the RFP process and County will incur no liability whatsoever
due to the cancellation of such process.
10. FOREIGN CORPORATIONS
If the Proposer is a foreign corporation, i.e. not incorporated under the laws of Ohio, it
shall furnish a Certificate of Good Standing from the Ohio Secretary of State showing
the right of the Proposer to do business in the State. If the Proposer is an individual or
partnership, the Proposer shall certify it has filed, with the Ohio Secretary of State, a
Power of Attorney designating the Ohio Secretary of State as the Proposer's agent for
the purpose of accepting service of summons in any lawful legal action.
11. PROPOSER WARRANTY
Proposer certifies that Proposer has no final judgments against it that have not been
satisfied at the time of award in the total amount of fifty percent (50%) of the proposal
amount of this project. Proposer warrants that he/she/it is not subject to any
unresolved finding for recovery with the office of either the State Auditor or the Ohio
Attorney General. Proposer further warrants that he/she/it is familiar with all applicable
ethics law requirements, including, but not limited to, Sections 102.04 and 3517.13 of
the Ohio Revised Code, and certifies that he/she/it is in compliance with such
requirements.
12. PROPOSER EXAMINATION OF THE RFP
Proposers shall carefully examine the entire RFP and any addenda thereto, all related
materials and data referenced in the RFP or otherwise available, and shall become
fully aware of the nature of the request and the conditions to be encountered in
providing the requested products, meeting the requirements and performing the
requested services.
If the Proposer discovers any ambiguity, conflict, discrepancy, omission or other error
in this RFP, it shall immediately notify the Issuing Officer of such error in writing and
request clarification or modification of the RFP. Modifications shall be made by
addenda.
If a Proposer fails to notify the County prior to May 1, 2026 Eastern Standard Time, of
an error in the RFP known to the Proposer, or of an error that reasonably should have
been known to the Proposer, the Proposer shall submit its proposal at the Proposer's
own risk, and, if awarded the contract, the Proposer shall not be entitled to additional
compensation or time by reason of the error or its later correction.
Greene County, OH Request for Proposal - Refurbished Cisco Networking Equipment Page 7

II. SCOPE OF WORK
1. GENERAL REQUIREMENTS
The purpose of this RFP is to select a vendor to provide Greene County specific Cisco
networking equipment as outlined in Appendix A of this proposal. The County is
interested in partnering with a qualified vendor with extensive experience in the Cisco
pre-owned market and can deliver the equipment and services expected.
The following requirements shall be met to be considered for this proposal:
1. All pre-owned equipment specified in this proposal shall be fully tested, reset to
factory settings and physically refurbished as needed.
2. All refurbished equipment shall be covered by a lifetime warranty.
3. All networking equipment shall come with a perpetual license.
4. All vendors must have the ability to provide third-party maintenance options if
requested by the County.
5. All vendors shall provide free shipping on defective equipment returns.
6. In the event there are questions pertaining to the validity of the Cisco products,
Greene County reserves the right to verify the origin of the Cisco products. If
the equipment is deemed to be non-compliant with this RFP, the County
reserves the right to return the equipment for a full refund.
7. SmartNet is NOT required as part of this RFP.
8. Implementation or installation services are NOT required as part of this RFP.
9. Vendors are to bid on what is specified only; no substitutions will be
accepted.
10. Vendor shall provide customer references from 3 or more public entities that
have purchased refurbished Cisco networking equipment.
Greene County, OH Request for Proposal - Refurbished Cisco Networking Equipment Page 8

APPENDIX A
Cost Proposal Sheet
Company Name: _____________________________________
Contact: _____________________________________
Phone: _____________________________________
E-Mail: _____________________________________
Model/Part# Qty Unit Cost Lifetime License Equipment Total Cost
Warranty (Y or N) ETA
(Y or N)
C9300-24P-E 28
C9300-48P-E 31
C9300-NM-8X 68
C9200CX-8P- 6
2X2G
STACK-T1-50CM 9
Greene County, OH Request for Proposal - Refurbished Cisco Networking Equipment Page 9

APPENDIX B
Personal Property & Real Estate Tax Affidavit
STATE OF OHIO }
} SS:
COUNTY OF GREENE }
being first duly sworn, deposes and says that he/she is
(president, secretary, sole owner, etc.) of: the party making the bid,
with offices located at: and as its duly authorized representative
states that effective this day of ,2022 (date of submission of the bid) the (Name of Vendor)
( ) Is NOT charged with delinquent personal property or real estate taxes on the general list of real and personal
property in Greene County, Ohio, or any other counties containing property in the taxing districts under the
jurisdiction of the Auditor of Greene County, Ohio.
( ) Is charged with delinquent personal property taxes and/or real estate taxes on the general list of real and
personal property in Greene County, Ohio, or any other counties containing property in the taxing districts under
the jurisdiction of the Auditor of Greene County, Ohio. The County and Amount of delinquent personal property
taxes is listed below and includes total amount and any penalties and interest thereon.
County: Amount:
Affiant
Sworn to and subscribed before me this day of ,202__
Notary Public
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