Request for Bids - Pest Control Protection # 60550-2026-0005

CITY OF MILLEDGEVILLE, GEORGIA
INVITATION FOR BID
IFB #60550-2026-0005
PEST CONTROL PROTECTION
For all questions about this BID contact:
Jacque Huley, CPPB, PROCUREMENT MANAGER/DEPUTY CLERK
(478) 414-4009 phone
(478) 414-4418 fax
jhuley@milledgevillega.us
Deadline:
Thursday, April 16, 2026 @ 3:00 PM

1.0 INTRODUCTION
The Invitation For Bid is intended to provide interested vendors with sufficient
information to guide them through the development of their proposed bid to provide
monthly pest control services to all City of Milledgeville buildings.
In responding to this bid, it is important that all vendors follow the prescribed format so
that each vendor will be providing comparable data to that submitted by other vendors
and thus be assured of fair and objective treatment in the City's review and evaluation
process.
1.2 Schedule of Events
This Invitation for Bid will be governed by the following schedule:
DATES
Release of Bid Monday, March 16, 2026
Deadline for written questions Friday, April 3, 2026
Answers to written questions Tuesday, April 7, 2026
Proposals due Thursday, April 16, 2026 @ 3:00 PM
Site Visits Appointments Only
1.3 Restrictions on Communications with Staff
All questions about this bid must be submitted in the following format:
Company Name
1. Question
Citation of relevant section of the bid
Questions must be in writing to:
Address: Jacque Huley, CPPB
Procurement Manager/Deputy Clerk
City of Milledgeville
127 E. Hancock Street
Milledgeville, GA 31061
E-mail: jhuley@milledgevillega.us
Fax: 478.414.4418 fax
No questions other than written will be accepted. No response other than written will be
binding upon the City of Milledgeville. Questions will be combined into one list of
questions and responses and will be sent to all vendors who have received the bid
document.
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2.0 COMPANY BACKGROUND & EXPERIENCE
2.1 Experience
The vendor will provide a list of all clients for whom similar services, as detailed in this
bid, have been provided during the past 5 years. The list must include:
Dates of service
Name of contact person
Title of contact person
Phone number of contact person
The vendor will also disclose any services terminated by the client(s) and the reason(s)
for termination.
Failure to provide this information will disqualify the bid submission.
3.0 BID
3.1 Packaging of Bid
Submissions must be by the following method:
Hard copies in a sealed package containing two (2) signed copies. The sealed package
must be labeled as follows:
(Vendor Name)
(Vendor Full Address)
RFP #60550-2026-0005
PEST CONTROL PROTECTION
Vendor response to this bid must consist of the following documents:
* Bid Sheet
* Bid Response Signature Page
* Letters from three (3) references or list of three references.
* E-Verify Form [Contractor Affidavit under O.C.G.A. 13-10-91(b)(1)]
3.2 Submission of Bid
The original and one (1) copy of the bid response must be delivered no later than 3:00
PM on Thursday, April 16, 2026.
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Proposals must be submitted to:
City of Milledgeville
East Annex
127 E. Hancock Street
Finance/Purchasing Department
Milledgeville, GA 31061
Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk
NOTE: OUTSIDE OF ALL ENVELOPES MUST BE CLEARLY MARKED. (IF YOU
SEND FED-EX OR UPS, THE OUTSIDE OF THAT ENVELOPE NEEDS TO HAVE
THE BID NUMBER LISTED ON IT.
Any proposal received after the due date and time will not be evaluated.
3.3 Rejection of Bid/Cancellation of Bid
The City of Milledgeville reserves the right to reject any or all bids, to waive any
irregularity or informality in a bid, and to accept or reject any item or combination of
items, when to do so would be to the advantage of the City. It is also within the right of
the City to reject bids that do not contain all elements and information requested in this
document. The City reserves the right to cancel this bid at any time.
4.0 TERMS AND CONDITIONS
4.1 Bid Amendments
The City of Milledgeville reserves the right to amend this bid prior to the proposal due
date. All amendments and additional information will be sent to all vendors who have
received the bid document.
4.2 Bid Withdrawal
A submitted proposal may be withdrawn prior to the due date by a written request to
the Purchasing Manager. A request to withdraw a proposal must be signed by an
authorized individual.
4.3 Bid Costs
The cost for developing the bid or the submission of the bid is the sole responsibility of
the vendor. The City of Milledgeville will not provide reimbursement for such costs.
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4.4 Responsibilities of Prime Contractor
The successful vendor will be considered as the prime contractor and will be required to
assume total responsibility of services offered in the proposal whether or not the
company is the manufacturer, producer, value added reseller, author, or supplier of the
items. The City of Milledgeville will consider the successful vendor to be the sole point
of contact with regard to all contractual matters, including performance or service
unless otherwise stated.
Prior to final selection, vendors may be required to submit additional information that
the City of Milledgeville may deem necessary to determine the vendor's qualifications.
4.5 Firm Price
Prices offered by the vendors will be firm and not subject to increase during the term of
any contractual agreement arising between the City of Milledgeville and the successful
vendor as a result of this bid.
4.6 Execution of Contract
Upon the acceptance of a bid response, a contract needs to be submitted to the City of
Milledgeville for the mayor's signature. In the event that the successful vendor fails,
neglects or refuses to execute the contract within ten (10) days after the mailing of
document, the City of Milledgeville may at its option terminate and cancel its action in
awarding the contract and the contract shall become null and void and of no effect.
Incorporated by reference into the contract which is to be entered into by the City of
Milledgeville and the successful vendor pursuant to this bid will be all of the information
presented in or with this bid and the vendor's response thereto, and all written
communications between the City of Milledgeville, its agents, and the successful vendor
whose bid response is accepted.
4.7 Exemption from Federal Excise & Sales Tax
The City of Milledgeville is exempt from federal excise tax and sales tax. Net price as
shown in the cost proposal shall be exclusive of such taxes.
4.8 Statement of Time
Time, when stated as a number of days, shall include Saturdays, Sundays, and legal
holidays.
4.10 Conflict of Interest
If a vendor has any existing client relationship that involves the City of Milledgeville, the
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vendor must disclose each relationship.
5.0 SPECIFICATIONS OR SCOPE OF WORK
Pest Control Protection for the City of Milledgeville.
Locations:
DEPARTMENT NAME ADDRESS CONTACT PHONE
City Hall 119 E. Hancock Street Courtney Chavers (478) 414-4094
City Hall East Annex 127 E. Hancock Street Jacque Huley (478) 414-4009
City Hall West Annex 105 E. Hancock Street Sandra Witherspoon (478) 414-4019
Milledgeville Police Department 125 Floyd L Griffin Jr Ginger McCoy (478) 414-4004
Milledgeville Fire Rescue - Station 1 201 W. Thomas St Felicia Jones (478) 414-4030
Milledgeville Fire Rescue - Station 2 950 Dunlap Road Felicia Jones (478) 414-4030
Public Works 1280 West Charlton St Dawn Monk (478) 414-4037
Lamar Ham Water Treatment Plant 1 520 E Montgomery St Billie Sue Heaton (478) 414-4045
James Baugh Water Treatment Plant 2 318 Barrows Ferry Rd Billie Sue Heaton (478) 414-4045
Water Maintenance Department 500 E Montgomery St Kevin Veal (478) 414-4042
Water Meter Department 530 E Montgomery St Patrick Wilkerson (478) 288-0792
Wastewater Treatment Plant 211 Highview Road Michael Burch (478) 414-4058
Contractor will be responsible for site visit and for all field measurements.
Current Occupational Tax Certificate issued by City of Milledgeville will be required of
the successful bidder.
E-Verify Form [Contractor Affidavit under O.C.G.A. 13-10-91(b)(1)] required from
Successful Bidder.
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BID SHEET
BID #60550-2026-0005
PEST CONTROL PROTECTION
PRICE
DEPARTMENT NAME ADDRESS
City Hall 119 E. Hancock Street
City Hall East Annex 127 E. Hancock Street
City Hall West Annex 105 E. Hancock Street
Milledgeville Police Department 125 Floyd L Griffin Jr
Milledgeville Fire Rescue - Station 1 201 W. Thomas St
Milledgeville Fire Rescue - Station 2 950 Dunlap Road
Public Works 1280 West Charlton St
Lamar Ham Water Treatment Plant 1 520 E Montgomery St
James Baugh Water Treatment Plant 2 318 Barrows Ferry Road
Water Maintenance Department 500 E Montgomery St
Water Meter Department 530 E Montgomery St
Wastewater Treatment Plant 211 Highview Road
Convention & Visitors Bureau 200 West Hancock St
MONTHLY FEE FOR ALL LOCATIONS
**No individual total needed/Only MONTHLY total for all locations will be considered.
**************** PLEASE PRINT OR TYPE ****************
COMPANY NAME : _____________________________________________________________
COMPANY CONTACT PERSON : _____________________________________________________
MAILING ADDRESS:____________________________________________________________
_________________________________________________________________________
TELEPHONE # :___________________________ FAX # :____________________________
EMAIL :____________________________________________________________________
_______________________________ _________________________________
SIGNATURE TITLE
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BID RESPONSE SIGNATURE PAGE
If the Vendor is: A SOLE OWNER OR PARTNERSHIP (Please Indicate Which):
Execute this part of the Bid:
DATE: __________________________
________________________________
(Signature of Owner or Partner)
________________________________ ________________________________
(Business Name or Bidder) (Print Name and Title)
_______________________________________________________________________
(Address) (City) (State) (Zip) (Telephone Number)
If the Vendor is: A CORPORATION execute this part of the Bid. If not executed by the
Corporation (i.e., required signatures as seen below and Corporate Seal affixed), a
certified Corporate Resolution authorizing the form of execution used must be attached
to and made part of this Bid Response.
DATE: _____________________________
________________________________
(Corporate or Business Name of Bidder)
_______________________________________________________________________
(Address) (City) (State) (Zip) (Telephone Number)
________________________________ ________________________________
(Signature of President or Vice-Pres.) (Signature of Secretary, Asst. Sec.,
Treasurer or Asst. Treasurer)
________________________________ ________________________________
(Print Name and Title) (Print Name and Title)
CORPORATE SEAL
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Georgia Security & Immigration Compliance (GSIC) Act
CONTRACTOR AFFIDAVIT AND AGREEMENT
The City of Milledgeville and Contractor agree that compliance with the requirements of O.C.G.A. 13-10-91 and
Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the
physical performance of services.
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with the City of Milledgeville has
registered with and is participating the federal work authorization program known as "E-Verify", web address
https://e-verify.uscis.gov/enroll/ operated by the United States Citizenship and Immigration Services Bureau of the
United States Department of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions
and deadlines established in O.C.G.A. 13-10-91. The undersigned Contractor also verifies that he/she/it is using
and will continue to use the federal work authorization program throughout the contract period.
The undersigned Contractor agrees that, should it employ or contract with any subcontractor(s) in connection with
the physical performance of services pursuant to the contract with the City of Milledgeville, Contractor will secure
from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor
Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees the Contractor
will advise the City of Milledgeville of the hiring a new subcontractor and will provide the City of Milledgeville
with a Subcontractor Affidavit attesting to the Subcontractor's name, address, user identification number, and date
of authorization to use the Federal Work Authorization Program within five (5) days of the hiring before the
Subcontractor begins working on the Project. Contractor also agrees to maintain all records of such compliance for
inspection by the City of Milledgeville at any time and to provide a copy of each such verification to the City of
Milledgeville at the time the subcontractor(s) is retained to perform such services.
______________________________________________________________________________
E-Verify Employment Eligibility Verification User Identification Number
______________________________________________________________________________
Date of Authorization to Use Federal Work Authorization Program
______________________________________________________________________________
NAME OF CONTRACTOR
______________________________________________________________________________
Title of Authorized Officer or Agent of Contractor
______________________________________________________________________________
Signature and Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________, 20____
_____________________________________________________________________________
Notary Public
My Commission Expires: __________________________________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV / Basic Pilot Program"
operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social
Security Administration (SSA).
Authority O.C.G.A. Sec. 13-10-91. History. Original Rule entitled "Contractor Affidavit and Agreement" adopted. F. May 25, 2007; eff. June
18, 2007, as specified by the Agency.
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