6530--Mobile Electronic Workstations Salt Lake City VA Medical Center, Utah

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Contract Opportunity

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Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice

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This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information.

If your company is interested, please read this notice entirely and submit the required information, as requested herein.

Mobile Electric Workstations
Salt Lake City VA Medical Center, Utah

BRIEF SCOPE OF WORK
(This is for information only)

IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting.

The new Emergency Department is currently under construction, with an estimated completion date of Summer 2025. With the completion of this new building, and the degradation/loss of functionality in old equipment needing to be replaced, the station will require 15 new mobile electronic workstations for patient care.
Line item
Description
Qty
Unit
0001
Mobile Workstation Cart
15
EA
0002
Power Strip Mounting Kit *If needed*
15
EA
0003
Wipes Holder Mounting Component *If needed*
15
EA
0004
Scanner Shelf *If needed*
15
EA

Salient Characteristics:

Mobile Workstation Cart:
Must be mobile - able to be pushed around hospital floor without injury.
Must have four (4) wheels, with locking casters functional to prevent unintended translation.
Cart must contain a battery (45 Ah, 12V DC) capable of powering standard computer equipment (computer, monitor, keyboard, mouse, scanner) for up to 12 hours.
Must have integrated AC outlets.
Must integrate monitor, mouse, keyboard, and scanner with computer stored in lockable area.
Computer storage separate from keyboard rest and basic worksurface.
Monitor mount/arm must fully articulate
Keyboard rest must be adjustable and a separate surface area from basic worksurface and computer storage location.
Must be able to accommodate either a left- or right-hand mouse.
Surface for the mouse must be separate from the computer storage and basic worksurface.
Cart must have sit-to-stand height adjustment to accommodate users 5 0 to 6 1 (152 to 185cm) that moves with the worksurface and keyboard
Maximum load/weight capacity: 31 lbs. (14.1 kg)
Power Strip Mounting Kit:
Should be included in quote if the cart does not already allow for a standard power strip to be attached to the cart.
Wipes Holder Mounting Component:
Should be included in quote if the cart does not already have a built-in mechanism to hold sanitation wipes for easy sanitation and infection control.
Scanner Shelf:
Should be included in quote if the cart does not already have a built-in mechanism to hold a standard wireless scanner.

The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor.

This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items.

The product will be delivered to the following location:

Salt Lake City VA Health Care System
500 Foothill Blvd.,
Salt Lake City, Utah 84148
IMPORTANT NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.

QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507.

Please communicate via e-mail to Stephanie.Cahill@VA.Gov by 12:00 MST on April 4th, 2025, as to your company s ability to perform service per this brief Scope of Work.

If interested, please provide the following:

Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products*

Company s business size in relation to NAICS 334111 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business):
SAM UEI:
FSS/GSA contract # (if applicable):
Estimated lead time:
Where are the products manufactured/COO:

Only written responses, to items 1 through 6 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes.

DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI.

Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/

Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp

To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp

To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp

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