Historic Buildings Renovation Construction Management RFP

Location:	Vermont
Posted:	Jun 25, 2026
Due:	Jul 22, 2026
Agency:	Town of Shelburne
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

FOR CONSTRUCTION MANAGEMENT SERVICES

Shelburne Historic Buildings

Shelburne, Vermont

To: Qualified Construction Management Companies

From: The Town of Shelburne, Owner

Date: June 25, 2026

RE: Shelburne Historic Buildings, Shelburne, Vermont

The Town of Shelburne, Vermont (Owner) hereby request proposals of contractors for Construction

Management services as outlined in this Request for Proposals (RFP). Responses to this RFP are due

by 4pm on July 22, 2026.

PROJECT DESCRIPTION

A. The Project

The Town of Shelburne issued a Request for Proposals on November 17, 2025, with responses due

January 16, 2026. The proposal sought qualified architectural and engineering consulting services to

evaluate, cost out, plan, and prepare construction documents for extensive renovations to three historic

Town-owned buildings that require significant repair and interior improvements. The buildings which are

all on the National Register of Historic places included are:

• Historic Shelburne Town Hall was constructed in 1927. An addition to the rear of the building was

completed in 2019 to create the current Pierson Library.

• Shelburne Village School was constructed in 1926. The 37,000 sf building now serves as the Town

offices after an extensive renovation in 2001.

• Pierson Building was constructed in 1816. It currently is rented out and is being operated as a toy

shop.

The planning and design part of the project is broken out into three phases. Phase 1 is the assessment

and planning process; Phase 2 is for design development, and Phase 3 is for construction documents

(contingent on Phase 1 and 2 approvals). The Town selected to contract with Wiemann Lamphere

Architects on February 10, 2026. The selected architectural and engineering team is currently working on

Phase 1 with a Report due the to the Town in early June.

There are a few repairs, primarily mechanical, that will need to be completed in the Summer of 2026 as

well as it’s expected that selective demolition will also be required during the Phase 2 design and

planning work. Therefore, the Town has decided to select a Construction Manager (CM) to aid in the

initial work to be completed this year. The selected CM will also be involved in pre-construction during

the Phase 2 and Phase 3 design phases, providing support on constructability, phasing, and estimating.

At this time the CM will be contracted to manage the immediate work that needs to be done, the selective

demolition, and the pre-construction services listed. At the end of this initial pre-construction phase, the

CM will have the opportunity to be contracted for the implementation of the construction documents that

result out of Phase 2 and 3 within the design phase. For clarity, the CM contract will be defined as Phase

A (pre-con and immediate repair needs) and Phase B (construction of the construction documents that

come out of Phase 2 & 3 design services).

B. Ownership

All buildings are owned by the Town of Shelburne.

C. Project Goals

The project goals are to restore, renovate, and update the existing buildings to meet current energy, life

safety, building, and accessibility codes as well as repair necessary repairs and improvements while

addressing the historic preservation requirements. The design process in Phase 2 will explore up to (3)

options of renovation options to improve the use of space and provide expansion opportunities to

departments within the Town Offices that have outgrown their current spaces. The Project includes

replacing the existing MEP systems with a new HVAC and electrical systems.

D. Phasing

It is anticipated that the Project will be constructed in multiple phases. Since the Town Offices are

occupied, the CM will help in creating a phasing plan to show how to approach the construction and how

to move departments around to accommodate during construction. There are opportunities to use the

Pierson Building and the historic Town Hall for temporary offices during construction. The CM will also

review each building’s proposed renovation and related cost to help define the order each building should

be renovated in to help with the required phasing and temporary office space.

E. Construction Management Services

We are requesting Pre-Construction services including estimating for Phase A.

We are requesting Bidding and Construction Management services for Phase B only.

Your contract will be with the Owner, The Town of Shelburne.

The Town is pursuing various grant opportunities, and you will be required to ensure project

compliance with any applicable grant requirements in Phase A and B.

II.

REQUEST FOR PROPOSALS

A. Budget

Phase B budgeted construction cost is $10 million based on previous building assessments of each

building completed in 2024 and 2025. They are as follows.

• Structural Evaluation of Existing Foundation & Moisture Ingress, by Ricky McLain, PE, SE with Mass

Timber Advisors, dated January 30, 2025

• Old Shelburne Town Hall Conditions Assessment, by Hawk & Trowel Restoration and Masonry, dated

July 17, 2025

• Shelburne Municipal Offices Building Envelope and Conditions Assessment, by Hawk & Trowel

Restoration and Masonry, dated August 13, 2025

• Pierson Building Architectural / Historic Assessment, by Tom Bursey Designs, PLLC, dated

December 19, 2024

B. Construction Timeline

Phase A which includes immediate repairs, mainly roof-top mechanical units and selective demolition will

take place during the Summer of 2026. Phase B will require a bond vote in the Spring of 2027 (to be

confirmed) and based on a successful bond vote, construction would want to being in April 2027. The

expected construction timeline is unknown at this time and will be part of the Phase A construction

phasing and planning process.

III. QUALIFICATIONS

A. Firm

1. Provide a brief description of your firm’s size, capabilities, people, and business approach.

2. Describe the extent of your firm’s experience involving comparable projects utilizing the

Construction Management (CM) delivery process.

3. Describe how your firm approaches sustainability and describe actions your firm incorporates

on each project.

4. Describe your firm’s experience with historic renovation projects and the complications and

attention to detail that are required with such delicate projects.

5. Describe your approach to phasing a project and provide examples of successful phasing in

past projects.

6. Provide evidence of financial strength and manpower required to complete the project.

Provide an AIA 305 Qualification Statement.

7. Provide evidence that your firm can secure a 100% Payment and Performance Bond in

the form of a letter from your bonding company. Provide your cost for bonding the project,

assuming $10 million total construction cost.

8. Describe your firm’s safety program and record. Explain your system of enforcement with

your own forces and subcontractors. Explain the safety protocols to be put in place and their

conformance with OSHA and local code requirements as well as health and safety

regulations. Explain any OSHA and/or local code violations your firm may have received in

the past five years.

9. Provide a list of five customer and five trade references. Include address, email and

telephone numbers.

B. Team

1. Describe how you will structure your team and identify who the members will be for the

preconstruction services including Preconstruction Services Lead and Estimator. In addition,

identify who you would propose to manage the project and subcontractors during

construction including but not limited to Project Executive, Project Manager, and

Superintendent. Provide resumes and relevant experience of each.

2. Describe each member’s role in the project and their corresponding percentage of effort with

the project.

3. Provide evidence of consistently accurate estimating during the design phase and the ability

to complete the construction phase within the budget given in the design phase. Provide an

example estimate on a similar past project.

4. Provide a copy of your insurance coverage. Including General Liability, Worker’s

Compensation and Builder’s Risk.

C. Services

1. Describe your approach to working with the Owner, Design Team, and

Contractors.

2. Provide an appendix detailing the pre-construction scope of services to be

provided including but not limited to:

· Provide an estimate of probable cost at the end of Schematic Design

(assume high level estimates of probably cost for three schematic

design options), Design Development and at 75% Construction

Documents.

· Participate in meetings with the Owner and A/E team.

· Constructability review and value management participation

throughout the process.

· Provide input on the timing, construction phasing, and schedule of the

project

3. Provide information detailing the scope and duration of construction

management services to be provided during bid and construction phases. What

special methods/techniques do you employ? The following items outline a guide

to be used as CM for scope of services during bid and construction phases, but

is not intended to be all inclusive:

· Procure subcontractors in conformance with 2 CFR Part 200

Subpart D and federal and state grant requirements, including

BABAA. Review and tabulate bids and coordinate with Owner and

Architect on selection. Document procurement processes in

accordance with grant requirements.

· Identify and coordinate long lead time material and/or equipment

items.

· Constructability review and value management participation

throughout the process.

· Establish and maintain an on-site office during Construction.

· Lead weekly construction meetings and distribute minutes of the

meeting. Include a budget and schedule update.

· Coordinate all utility work with affected utilities.

· Provide field coordination.

· Provide construction scheduling.

· Manage all construction sub-contractors in the field.

· Coordinate with all Owner’s vendors.

· Review and validate any T&M work.

· Review contractors change requests and make recommendations to

the Owner and Architect.

· Manage shop drawing and submittal process.

· Assure that record drawings (as-builts) are kept current.

· Maintain a file of all project documentation, submittals etc. to be

given to Owner at project completion.

· Coordinate punch list inspections with the A/E team and closeout of

punch list items.

· Prepare and review payment documentation in compliance with

grant requirements.

4. How will your firm ensure quality workmanship and material? Describe the

system that is in place to ensure good workmanship and installation of proper

materials and equipment by the subcontractors.

5. Describe your firm’s approach to managing change orders and requests for

them.

6. Provide a description of project management software that will be used during

the construction process and how your firm utilizes technology.

7. Describe your firm’s successful experience navigating federal and state grant

requirements for large construction projects, including but not limited to BABAA

Compliance. Note until grants are known, the Project does not have defined

State and Federal grant requirements yet but typically Federal grants require

BABAA but there are certain exemptions (ie: historic buildings) that may be

allowed.

IV. Fees

1. Provide a fixed, lump sum fee for overall pre-construction services and

estimating based on the aforementioned preconstruction scope of services.

2. Provide a fixed, lump sum fee for General Conditions including a line-item

breakdown identifying services provide by the GC or by others.

3. Provide a construction management fee percentage for the project assuming a

$10 million construction package.

4. Indicate your percentage mark-up for change orders.

Evaluation and selection process

1. The Owner and Architect will review the submittals utilizing a framework for

scoring the proposals. See attached CM Interview Rating Sheet and complete

attached CM Pricing Sheet.

2. There will be a mandatory walk-through at Shelburne Town Offices at 1pm on

July 1, 2026. Email Kelley DesRoches at kdesroches@wiemannlamphere.com

if you plan to have a representative from your firm attend.

3. Questions may be directed to Kelley DesRoches at

kdesroches@wiemannlamphere.com on or before July 8, 2026. Answers will be

distributed to all who expressed interest by Addendum on July 13, 2026.

4. PDF Submissions should be emailed to Kelley DesRoches at

kdesroches@wiemannlamphere.com and should cc the other email address

listed below under “Proposals Due” by 4pm on July 22, 2026. A selection will

not be made at this time to allow for a period of review.

5. Finalists will be identified on July 27, 2026 and may be requested to attend an

interview during the week of July 29, 2026. A selection will be made by July 31,

2026.

6. Once a selection is made, the Owner will look to finalize a contract with the

selected firm.

7. The Project reserves the right to accept, reject, or seek modifications to any

response.

VI. PROPOSAL DUE

Responses to this RFP are due by 4pm on July 22, 2026. Late responses will NOT be

considered. Responses shall be submitted in PDF format via email to: Kelley DesRoches at

kdesroches@wiemannlamphere.com and CC the following:

mlawless@shelburnevt.org

Pcarpenter@shelburnevt.org

adenamur@shelburnevt.org

Lhillman@shelburnevt.org

KWagner@shelburnevt.org

Sincerely,

Kelley DesRoches R.A., AIA, NCARB, NAWIC

Wiemann Lamphere Architects

Vice-President

Attachments via link to webpage here:

1. CM Pricing Sheet

2. CM Rating Sheet

3. Previous Assessment Reports

4. Historic Buildings Assessment & Recommendations

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Historic Buildings Renovation Construction Management RFP

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