Acquisition By Lease - UNC Greensboro - Student Off-Campus Housing

University of North Carolina Greensboro
Request for Proposals
UNCG Students - Off-Campus Housing
Date Issued: October 2, 2026
Proposal Closing Date: October 16, 2026, at 4:00 PM ET
Proposal number: UNCG-2026-001
Direct all inquiries concerning this RFP to the UNCG contact:
Alex Ashton
Director of Real Estate
The University of North Carolina at Greensboro
Campus Enterprises - Real Estate
PO Box 26170, Mossman Suite 254
Greensboro, NC 27402
336.334.5056 office
aashton@uncg.edu
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page i

NOTICE TO PROPOSERS
1. READ, REVIEW AND COMPLY: It shall be the Proposer's responsibility to read this entire document, review all
enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein,
regardless of whether appearing in these Instructions to Proposers or elsewhere in this RFP document.
2. PROPOSAL SUBMITTAL
All proposals shall be submitted electronically by email to the "UNCG Contact" listed on the coverpage.
3. LATE PROPOSALS: It shall be the Proposer's sole responsibility to ensure the timely delivery of proposals.
4. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any
informality in proposals and, unless otherwise specified by the Proposer, to accept any item in the proposal.
5. CERTIFICATE TO TRANSACT BUSINESS IN NORTH CAROLINA: As a condition of lease award, each
Proposer that is a corporation, limited-liability company or limited-liability partnership shall have, and shall maintain
throughout the term of The Lease, Registration to Transact Business in North Carolina from the North Carolina
Secretary of State, as required by North Carolina law.
6. PROPOSER REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM:: The North Carolina
eProcurement electronic Vendor Portal (eVP) allows Proposers to electronically register free with the State to
receive electronic notification of current procurement opportunities for goods and Services of potential interests to
them available on the Interactive Purchasing System, as well as notifications of status changes to those
solicitations. Online registration and other purchasing information is available at the following website:
https://evp.nc.gov/.
7. HOW TO RESPOND: Proposers may respond directly within the Specifications beginning on page 4 of this
solicitation or use their own form. In either case, proposers should address each element of the solicitation with an
acknowledgement, a description of their plan to meet the specification, or an alternative specification for
consideration by UNCG. In addition, fill out the PO-28 form at the bottom of the specifications.
Note: Be aware that vendor data may expire every 30 days when using the NC electronic Vendor
Portal, so allow adequate time when attempting to respond to time-sensitive deadlines.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page ii

NOTE TO PROPOSER
ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS SOLICITATION
IN ORDER TO BE CONSIDERED, YOUR PROPOSAL SHALL BE SUBMITTED IN STRICT
ACCORDANCE WITH THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.
BY 4:00 PM, October 16, 2026
ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY
BY EMAIL TO THE UNCG CONTACT
For additional information, the NC eProcurement Vendor Training
https://eprocurement.nc.gov/training/vendor-training page includes online training videos. If the proposal
exceeds 24MB, the proposal or space plans should be split into multiple files. Proposers are to use the
following naming standard when submitting proposals:
[PROPOSAL NUMBER]_[PROPOSER NAME]_[MMDDYY] (e.g. UNCG-2026-001_ACME-
LLC_101626)
NOTE: Failure to submit a proposal in strict accordance with these instructions may
constitute sufficient cause to reject the vendor's proposal(s).
SPECIAL NOTE:
In accordance with the North Carolina Administrative Code (Title I North Carolina Administrative
Code, Chapter 6B.0212) a proposer's meeting will be required following the cut-off date for receiving
proposals for leases with rental exceeding $150,000 annually, including renewal options. After the original
proposals are received and site visits made, the proposer's meeting will be conducted by UNCG at a time
and place to be announced by UNCG to collect final and best proposed terms.
The Proposer's meeting MAY be held virtually. Instructions for the meeting will be provided under separate
cover.
Annual per square foot rental rates which include indeterminable percentage increases(s), such as
uncapped consumer price index increases, etc. shall not be accepted during either the initial term or the
renewal period.
The State of North Carolina encourages the submission of proposals covering "green buildings".
Components such as site, enclosures, infrastructure, contents and materials in "green building" result in
reduced costs in operation, energy, maintenance and insurance as well as could improve employee
motivation and productivity.
Pursuant to North Carolina General Statute 146.25-1, the Department of Administration may give
preference to lease proposals involving buildings identified by the North Carolina Historical Commission
as having historic, architectural or cultural significance.
Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may
negotiate on relevant factors that represent the best interest of the State. Relevant factors may include, but
are not limited to, timeliness of delivery of the proposed space, maintenance, upkeep and condition of the
proposed space and prior performance of the Proposer.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 3

SPECIFICATIONS FOR SPACE TO BE LEASED TO The University of North Carolina
at Greensboro ("University" or "UNCG")
I. General:
A. Approximate the net usable square feet required, which shall be adequate to house
approximately 50 to 100 students. Rooms arranged in contiguous blocks will be preferred. UNCG
may consider leasing from more than one landlord to meet the minimum requirement for beds.
NOTE: To determine net usable space:
1. Compute the inside area of the space by measuring from the normal inside finish of exterior
walls or the room side finish of fixed corridor and shaft walls or the center of tenant
separating partitions.
2. Deduct from the inside area the following:
a. Toilets and lounges*
b. Entrance and elevator lobbies*
c. Corridors*
d. Stairwells
e. Elevators and escalator shafts
f. Building equipment and service areas
g. Stacks and shafts
h. Other space not usable for University purposes
* Deduct only if space is not for exclusive use by the University. The University may make
adjustments for areas deemed excessive for University use.
B. Describe the age, effective age, age of major systems, and overall condition of the unit(s) being
proposed.
C. Space need not be on one floor. Space may be on more than one floor and need not be on
contiguous floors. Units located in low-rise structures (less than five stories tall) are preferred.
Proposals shall include rent and all services (utilities, water/sewer, cable, high speed internet,
laundry rooms, etc.) included in rent. Please specify which services are included.
D. Preference is for one complex dedicated to UNCG students, but consideration will be given to
alternative configurations. If units are spread across multiple complexes, all bedrooms in the unit
must be exclusive to UNCG students. Other residents should not be able to access UNCG units.
E. Prefer the exterior door to each unit to open to an enclosed, indoor hallway, as opposed to any
outdoor space for safety purposes but alternative safety measures will be considered.
F. All offers shall be submitted in such a manner that the annual rental rate for each type of space
offered, that is residential, storage, and special purpose, can be properly identified. See Form
PO-28 (6A). The evaluation of proposals shall be made considering the best interest of the
University and compliance with minimum specifications. Proposals offering properties exceeding
minimum requirements may be preferred.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 4

I. Location:
Greensboro, NC area. Sites providing close proximity or easy walking distance to the UNC Greensboro
campus are preferred. However, sites within 2 miles from campus will be considered. Access to the public
transportation system is preferred. Proposers are to include the route number(s) of the bus line(s) serving
the site in their response. Alternatively, can Proposer provide transportation to UNCG's campus?
II. Arrangement of Space
The desired space shall be used to provide residential housing for students of UNCG. The University of North
Carolina at Greensboro shall be the Lessee. The size and configuration of the space may be in individual
single/one-bedroom units or multiple bedroom unit apartments with shared bathrooms, kitchen, and living
room in each unit. Proposer to include a floor plan with the Proposal showing all proposed unit layout(s). The
Lessor shall provide at Lessor's expense all necessary partitions, doors, etc. to make the space acceptable for
University use.
Bedroom specifications:
1. Preferred minimum bedroom size for a single occupant bedroom shall be approximately 160 SF.
2. Please specify furnishings. The following minimum furniture must be provided for each bedroom:
one (1) desk, one (1) desk chair, one (1) dresser (prefer at least 3 drawers), and one (1) bed with
associated headboard, frame, mattress and spring. The minimum size for the bed shall be
standard twin size, with extra-long mattress and frame. A full-sized, extra-long bed would be
preferred.
3. Each bedroom will also contain at least one closet and/or wardrobe unit with bar for hanging
clothes.
4. Each bedroom will contain a minimum of one pre-installed light fixture with controllable on and
off switch and capable of delivering 50-foot candles of light at desk level.
5. Each bedroom will have a "keyed" or "coded" lockable door (can be locked when room is
occupied or unoccupied).
Bathroom specifications:
6. Each unit must have adequate bathroom facilities, which include a water closet, hot and cold
running water and a shower stall or tub/shower unit. Preferred that each occupant have a
dedicated private bathroom or at minimum a bathroom shared with only one other resident.
7. Each bathroom/shower shall have a preinstalled, occupant-controlled, ventilation system.
8. Each bathroom/shower area should contain a minimum of one preinstalled light fixture with a
controllable on and off switch and capable of delivering 50-foot candles of light at the
countertop level.
Kitchens/Kitchenettes (If Applicable):
9. Each unit/apartment rented to house students should contain a full kitchen.
10. The preferred kitchenette to resident ratio is no more than one (1) kitchenette per four (4)
students.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 5

11. Kitchen shall include at minimum 4-burner oven/range (with a lighted hood ventilation system),
prefer over the range microwave oven but will accept countertop, +/-10 linear feet of base and
top cabinets, hot and cold running water, +/-18 cubic foot capacity refrigerator is also desired.
12. Kitchen must contain sufficient seating and table spacing for 4 adults and be of like finish, color,
stain and style/make.
13. Each kitchen area should contain a minimum of one preinstalled light fixture with a controllable
on and off switch and capable of delivering 50 foot candles of light at the countertop level.
Semi-Private Living Rooms and Common Areas (If Applicable):
14. Must be furnished with a combination of sofa/loveseat and/or upholstered chairs with seating
for four adults, one coffee table, and one end table. It is desired that a free-standing, wall
entertainment unit also be provided.
15. All common areas and semi-private living rooms should contain at least one preinstalled light
fixture, with a controllable on and off switch and capable of delivering 50-foot candles of light at
the seated lab position.
16. It is desired that all furniture should be of same finish, color, stain and style/make and must be
of commercial industrial grade/make. All fabrics colors, finish, textures and patterns mush be
complementary within the grouping/area.
General Specifications
It is preferred but not required that space is handicapped accessible and complies with the Americans with
Disabilities Act of 1990 (42 United States Code, Section 12101 et seq.). The University can accommodate
most individual student accessibility needs through its on-campus housing and has the ability to move
students mid-semester to an on-campus unit to accommodate specific accessibility needs, as they arise.
Please specify how many units are ADA compliant since it is preferred to have some ADA compliant units in
all student housing locations.
III. The Date of Possession and Lease Term
The leased units should be available to the University for possession and occupancy for the period August 1,
2027 to July 31, 2028 with up to four one-year renewal options, each requiring at least 6 months of advanced
notice to Lessor. Academic year leases (August - May) are a preferred alternative.
Other:
The following clause must be incorporated into the Lease Document. Availability of Funds Clause - The
parties to this lease agree and understand that the continuation of this Lease Agreement for the term period
set forth herein, or any extension or renewal thereof, is dependent upon and subject to the appropriation,
allocation or availability of funds for this purpose to the agency of the Lessee responsible for payment of said
rental. The parties to this lease also agree that in the event the agency of the Lessee or that body responsible
for the appropriation of said funds, in its sole discretion, determines in view of its total local office operations
that available funding for the payment of rents is insufficient to continue the operation of its local office on
the premise leased herein, it may choose to terminate the lease agreement set forth herein by giving Lessor
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 6

written notice of said termination, and the lease agreement shall terminate immediately without any further
liability to Lessee.
NOTE: In reference to the above required lease clause, rental for this particular lease will be paid not from
State appropriated funds but from student housing receipts.
IV. Electrical, Internet/Wireless Outlets/Access Points
A. Adequate duplex electrical outlets are required to provide +/-3 duplex outlets per occupant or the
building code required minimum number of outlets; whichever number is greater.
B. Each unit/apt shall have adequate high-speed, wireless internet connection to service the entire
unit/apt and all residents.
V. Parking & Laundry
A. Where possible, it is desired that there be one automobile parking space for each bed space;
however, alternative proposals that include less parking will be considered.
B. Where applicable, paved well-lighted parking areas located within a safe, reasonable distance to the
building are required.
C. Snow and debris removal in parking area required.
D. Prefer washer/dryer units be provided in each unit/apartment but will accept common area laundry
facility on the property. Please include a description of available laundry facilities for student use.
VI. Minimum Code Compliance
A. All space to comply with local and State building, safety, and zoning codes, specifically including
OSHA, and applicable sections of the State Building Code, Volumes I through V. Non-compliance
shall be grounds for lease termination at the discretion of the Lessee. Each qualified proposer must
demonstrate compliance with applicable fire, health and environmental safety regulations for their
proposed facilities.
VII. Floor, Wall and Window Coverings
A. Vinyl tile or other floor covering acceptable to the University in all finished areas. Carpeting or vinyl
flooring is preferred in living room and bedroom areas.
B. Wall surfaces shall be painted sheetrock or masonry, paneling or other similar finish.
C. Operable windows are required in each unit, which provide a glazed window area equal +/- 10% of
the square footage of the floor area of the room. Sufficient window coverings shall be provided to
control glare within the space. All windows must be lockable from the inside and must have an
associated blackout blind/mini-blinds and exterior window screens.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 7

VIII. Heating, Air Conditioning and Ventilation
A. It is required that heating and air conditioning facilities be sufficient to maintain inside temperature
in the range from a low 68 degrees during the heating season to the high of 78 degrees at all other times. State
policy to dictate utilization.
B. Air conditioning and heating system to be maintained by Lessor.
C. Sufficient year-round ventilation must be provided to prevent unhealthy stale air problems and high
CO 2 content.
IX. Insurance
Proposer must provide proof of comprehensive general insurance coverage for the proposed facilities.
Insurance shall be broad based form including but not limited to cover personal injury, liability and property
damage liability with limits of liability not less than $1,000,000.00. A certificate of insurance, endorsed by a
North Carolina resident agent is required. The insurance policy shall further contain a covenant by the
company issuing the same that insurance shall not be cancelled unless thirty (30) days written notice of
cancellation is provided to UNCG.
X. Lighting
A. Adequate lighting facilities are required in all areas. Lighting requirements are to be no less than 50
foot-candles at all desk, table and counter top surface levels. Exterior lighting shall be no less than
1.5 foot candles and shall be designed to eliminate shadowy or dark areas. State policy to dictate
utilization.
B. All lighting and electrical maintenance to be furnished by Lessor to include providing and installing
replacement bulbs, as needed.
XI. Janitorial Services, Pest Control, Utility Services
A. Proposals should include a plan for janitorial, pest control and utility services, with either a
certification to provide the service levels outlined below or an alternative equivalent service level
plan for consideration by the University. Lessor must provide UNCG contact with an advanced annual
preventative maintenance schedule. At the minimum, the following activities should happen as
prescribed below but on an "As needed Basis" and in between change in assigned student residents.
Lessor shall agree to periodically complete a janitorial service checklist supplied by UNCG and
provide such completed checklist to UNCG for review.
1. Prior to Move-In Cleaning for Term and Renewal Options.
a. Cleaning individual rooms carpet (vacuum, deodorize and hot steam extract shampoo)
b. Cleaning of stove (to include ovens, burners, microwaves)
c. Defrost, sanitize and clean refrigerators
d. Treatment of drainage lines (sinks, tubs and garbage disposals)
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 8

e. Shampooing and refurbishing of all furniture
f. Sanitize and cleaning of all mattresses
g. Mop and wax all semi-private and private areas floors
h. Scrub clean, deodorize and sanitize all private and semi-private sinks, toilets, showers, tubs
i. Clean all windows (inside and out), blinds, shades, curtains, mirrors and pictures
j. Dust and shine all furniture, fixtures and metallic surfaces such as sinks, door kick plates and
handrails
k. Wipe clean and touchup as needed for all doors, walls, drawers and cabinets.
l. Mop and wax all common area floors
2. Semi-Annually Pressure wash common areas, if applicable
3. Quarterly
a. Replacement of HVAC filters
b. Extermination in common, semi-private and private living and office space areas/spaces
4. Monthly Test and inspect all emergency type of equipment (emergency lights, fire extinguishers,
smoke/fire detectors)
5. Daily (Monday thru Saturday)
a. Walk all common grounds to include parking lots, stairwells, walkways, paths, corridors
sidewalks and etc. to pick up trash and other debris
b. Sweep all common areas indoors and outdoors. (Computer labs, club house, laundry rooms,
corridors, stairwells and sidewalks)
6. As needed
a. Cut grass
b. Have dumpster(s) emptied
c. Remove snow/ice from sidewalks/pathways.
d. Trim all shrubbery and trees (to prevent health and/or safety hazards)
e. Remove graffiti from any and all surfaces and areas
f. Mop
g. Changing of light bulbs in all lessor provided appliances and fixtures (in private, semi-private
and all common areas in regardless of indoors or outdoors)
B. Provisions must be made to have extermination also available on an as-needed basis and for
emergencies call back services. All extermination services must be done by an individual properly
trained and licensed to provide such services and, only utilizing properly legal pesticides, insecticides,
materials and/or product.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 9

C. Provide elevator service (to include regular recurring maintenance and cleaning) in facilities with
existing installed elevators.
D. Utility service fees are required to be calculated into total lease agreement fee proposal. Fees for all
electrical, water, sewage, solid waste removal, gas, cable and internet.
E. Lessor must provide adequate refuse storage or dumpster capacity and disposal schedule to meet
the requirements of the occupants. Provision for the handling of recyclable items such as aluminum
cans, plastics and cardboards must be included.
XII. Personnel
A. Lessor shall certify that employees of Lessor pass a criminal background check upon hiring and that
any management company employees who live on site have not been convicted of any felonies, sex
crimes (including misdemeanors) or property crimes (limited to felonies only), nor do those
individuals have any pending charges relative to same, to ensure that they present no threat to
University students.
B. Lessor shall provide sufficient staffing of administrative and maintenance personnel to respond to
Lessee needs and/or concerns. Lessor shall identify individual(s) for administrative and maintenance
purposes whom are available for emergency call backs and services on a 24 hours a day, seven (7)
days a week basis.
C. Proposer shall provide details for a plan to provide timely response to corrective maintenance
requests from student residents. Required response time for any emergency call back services is to
be no more than one-half day (or sooner, depending upon the severity or significance of the event)
after the initial call for services has been delivered.
D. Should the Lessor fail to respond within the agreed upon emergency call back reaction time or
should a delay in response pose a significant threat to life or property damage, the University may
take actions necessary to minimize any such risk at the Lessor's expense. Such expense shall be
reimbursable to the University at the full price (to include labor, materials and associated cost).
XIII. Confidentially
All information gained by Lessor in reference to students housed or personnel assigned to work in leased
property is considered confidential and should not be disseminated, discussed or disclosed without the
University written authorization. All knowledge is considered confidential and should be treated as such by
all Lessors' personnel (permanent, temporary, seasonal and etc.), vendors, contractors and etc.
XIV. Accessibility
Upon request and with reasonable notice, Lessor shall provide University access to any units or rooms
occupied by its students.
FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 10