PRE-SOLICITATION NOTICE_Jarva-Jaani School Renovation, Estonia

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Contract Opportunity

1. PURPOSE OF THIS NOTICE:

This is a pre-solicitation notice of a proposed contract pursuant to FAR 5.204. The US Government intends to announce a contract solicitation for design and construction services as described within this notice within the next 30 days. This notice is also meant to help identify potential contractors interested in and capable of performing this design and construction project. This is NOT a solicitation announcement and is not to be construed as a commitment by the US Government, implied or otherwise, to issue a solicitation or award a contract.

*OFFERORS ARE RESPONSIBLE FOR MONITORING THIS WEBSITE FOR CHANGES TO THIS NOTICE AND THE FORMAL SOLICITATION ANNOUNCEMENT

2. INFORMATION ABOUT THE PROJECT:

The US Army Corps of Engineers (USACE), Europe District plans to solicit proposals for a design-build project to renovate an existing Järva-Jaani School in Järva Rural Municipality, Estonia. The HA project will renovate the interior of the sub-basement to meet safety and sanitary requirements, including a main electrical and heating plant upgrade, 5 fire doors replacement and upper floor ceilings refurbishment. The buildings were constructed in 1940s / 60s. The current condition of the school does not meet sanitary and fire safety standards. The main electrical distribution panel dates from the Soviet era and needs replacing. The heating unit is at the end of its operational life, and there is a risk of failure. Separately, the ceiling finishes in various parts of the school pose a fire hazard due to unsuitable materials. The school is owned by the municipal government and teaches 201 local children. The renovation will make the school healthier and safer for the children and the staff.

All work must be carried out and finished during the school’s summer break.

The project includes the following general items of work.

a. Demolish interior walls in the basement to create open space for the locker rooms

b. Provide new rooms in the basement as shown on attached floor plan

c. Replace all room surfaces in the basement area shown on attached floor plan

d. Replace combustible ceilings in the whole school bldg.

e. Upgrade the main electrical room equipment

f. Upgrade the heating plant in the basement

g. Replace windows in the basement

h. Provide a new exterior exit stair to the southern side of the basement

i. Provide new light wells and windows to the southern side of the basement

j. Correct fire / life safety code deficiencies in basement locker / changing rooms area

k. Replace fire doors.

l. Refurbish / replace ceiling in classrooms, corridors and stairs install lighting to meet fire safety requirements.

3. PROJECT LOCATION:

This project is located in Järva-Jaani Village, Estonia;

Latitude 59°02'50.4"N, Longitude 25°53'01.8"E (Refer to the attached Location Map.)

4. PLANNED SOLICITATION INFORMATION:

This is NOT a solicitation announcement at this time. The USACE anticipates that the solicitation announcement will be made in February 2025, or within 30 days of this notice and will contain many more details surrounding the project and instructions on how and when to submit a proposal. Any attachments within this notice are subject to change at the time of official solicitation announcement, and it is the responsibility of the contractor to monitor. If you are interested in this contract opportunity, you can sign up for email alerts for updates by selecting to “follow” this opportunity at the top right on the SAM.gov announcement webpage (requires account login; see SAM registration details below). The solicitation will be subject to full and open competition. As the work will be performed outside of the continental U.S. no small business set-asides or socioeconomic preference of any sort will be granted.

5. PLANNED CONTRACT INFORMATION:

The resulting contract will be a Design-Build, Firm Fixed Price (FFP) construction contract.

6. ESTIMATED VALUE OF THE CONTRACT:

In accordance with FAR 36.204(e), the estimated contract value is between $500,000 and $1,000,000. (USD).

7. PERFORMANCE PERIOD:

The anticipated contract duration is between one and two calendar years after contract award, including the complete design and the entire construction project.

8. HOW TO RESPOND TO THIS NOTICE:

This is NOT a solicitation announcement at this time and no response is necessary. If you have technical questions about this project once the solicitation is announced, you must submit them in writing through the "Bidder Inquiry" feature on ProjNet at www.projnet.org\projnet. To access this feature, you will need to enter the bidder inquiry key which will be provided in the solicitation.

NOTE: Companies MUST be SAM registered to be eligible for award of any contracts for the US Government. See special SAM notice below.

9. INFORMATION RESOURCES ON HOW TO REGISTER TO BE ELIGIBLE AS A CONTRACTOR WITH THE US GOVERNMENT

In order to do business with the US Government as a contractor, a company must be registered with the System for Award Management (SAM, www.sam.gov). In order to register on SAM, a company must obtain a NCAGE code and a “Unique Entity ID” number (UEI). You can apply for an NCAGE code and a UEI number simultaneously, but both must be obtained in order to register on SAM.

10. SPECIFIC INSTRUCTIONS HOW TO REGISTER TO BE ELIGIBLE AS A CONTRACTOR WITH THE US GOVERNMENT:

1. NCAGE Code. An NCAGE code is a five-character ID number used by the US Government to identify international companies. All non-US firms must obtain an NCAGE code. How does your company obtain an NCAGE Code? If you are a vendor located outside the United States, one can be obtained at no cost by visiting https://eportal.nspa.nato.int/Codification/CageTool/home. Further information about NCAGE codes is available at https://eportal.nspa.nato.int/Codification/Support/en/Products/NCAGE/. Look for “NCAGE Code Request Tool” or “NCRT”; Generally, it takes approximately 24-48 hours to obtain an NCAGE code.


2. Unique Entity ID (UEI): Go to https://sam.gov/content/home and click on “Get Started” under “Register your Entity”. UEI has replaced the DUNS number in many ways and business entities will need one in order to register on SAM.gov and to do business with the US Government: https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0037033&sys_kb_id=07a22df51b6ec554cc45ea04bc4bcbda&spa=1


3. SAM Registration. The System for Award Management (SAM) is a registration database required for all US Federal Government Contracts and where you will find contract opportunities all over the world. You can register on SAM at: https://sam.gov/content/home For additional help at no cost, contact the Federal Service Desk at www.fsd.gov or by telephone at +1-866-606-8220 (toll free) or +1-334-206-7828 (internationally). Generally, it takes approximately two weeks for SAM to activate a registration, from the date it receives a completed request. Please take notice that SAM has an entity registration requirement that firms submit an "original, signed notarized letter before the registration will be activated." Instructions for international entities (not located in the U.S. or its outlying areas) can be found at: https://sam.gov/content/entity-registration

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