RFQ 2027-007 Judicial Center Renovation

Request for Qualifications No. 2027-007
Judicial Center Renovation
Due Date: October 29, 2026
Time: 11:00 AM EDT
Receipt Location: Electronic Submittal
Procurement & Contract Management Department
610 Patton Ave.
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov

Contents
1 Notice of Advertisement ................................................................................................................. 2
2 Submittal Details ............................................................................................................................. 3
2.1 SUBMISSION DEADLINE.................................................................................................................................................. 3
2.2 SUBMISSION REQUIREMENTS ......................................................................................................................................... 3
2.3 SUBMITTAL QUESTIONS ................................................................................................................................................. 3
2.4 ADDENDA .......................................................................................................................................................................4
2.5 COMMUNICATION ........................................................................................................................................................... 4
3 Introduction ..................................................................................................................................... 4
3.1 PURPOSE .........................................................................................................................................................................4
3.2 COUNTY ..........................................................................................................................................................................5
4 Project Background ........................................................................................................................ 5
5 Project Description and Scope of Services ................................................................................... 5
5.1 PRECONSTRUCTION PHASE SERVICES ........................................................................................................................... 6
5.2 CONSTRUCTION PHASE SERVICES ................................................................................................................................. 6
6 Detailed Submittal Requirements and Instructions ................................................................... 7
6.1 TERMS OF SUBMISSION .................................................................................................................................................. 7
6.2 PROPOSAL FORMAT ........................................................................................................................................................ 8
6 .2.1 Section A - Cover Letter ....................................................................................................................................... 9
6 .2.2 Section B - Firm Background and Experience ................................................................................................... 9
6.2.3 Section C - History of Construction Manager at Risk Experience .................................................................. 10
6.2.4 Section D - Qualifications ..................................................................................................................................1 0
6.2.5 Section E - Project Team ...................................................................................................................................1 0
6.2.6 Section F - Project Management and Quality Control .................................................................................... 11
6.2.7 Section G - Project Approach and Methodology .............................................................................................. 11
6.2.8 Section H - Financial .........................................................................................................................................1 1
6.2.9 Section I - Legal ..................................................................................................................................................1 1
6.2.1 0 Section J - Required Forms................................................................................................................................ 11
7 Evaluation Criteria and Selection Process................................................................................. 12
7.1 SELECTION PARTICIPANTS ...........................................................................................................................................1 2
7.2 EVALUATION SELECTION PROCESS ............................................................................................................................. 12
7.3 AWARD PROCEDURE ....................................................................................................................................................1 4
8 General Conditions and Requirements ...................................................................................... 15
8.1 TERMS OF CONTRACT ..................................................................................................................................................1 5
8.2 CONTRACTUAL OBLIGATIONS .....................................................................................................................................1 5
8.3 EXPENSE OF FIRM .........................................................................................................................................................1 5
8.4 E-VERIFY ......................................................................................................................................................................1 5
8.5 EQUAL EMPLOYMENT OPPORTUNITY ......................................................................................................................... 15
8.6 INSURANCE ...................................................................................................................................................................1 6
8.7 INDEMNIFICATION ........................................................................................................................................................1 8
9 Appendix A - SOQ Submission Form ....................................................................................... 19
10 Appendix B - Addendum and Anti-Collusion .......................................................................... 20
11 Appendix C - Template Agreement ........................................................................................... 21
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Qualifications No. 2027-007
Judicial Center Renovation
Electronic Statements of Qualifications (SOQs) will be received by the Union County's
Procurement Department until 11:00 AM EDT on October 29, 2026. Late submittals will not be
accepted.
Union County, North Carolina, through Union County Facilities Management, is seeking
Statements of Qualifications (SOQs) from well-qualified firms interested in providing
Construction Manager at Risk (CMAR) services for the Judicial Center Renovation. The
selected CMAR firm will provide preconstruction and construction phase services in
coordination with Union County and the County's separately contracted architectural and/or
engineering design professional. This is a Request for Qualifications (RFQ). Responding firms
are not required to submit price information or work product with submittal packages.
Compliance with N.C.G.S. 143-64.31 and N.C.G.S. 143-128.1 is required.
This solicitation is available electronically and may be downloaded from the following locations:
1. Download the Solicitation Documents from the Union County Website Union County
Procurement & Contract Management - Current Bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
North Carolina eVP - Solicitations (Search County of Union)
Union County (UC) reserves the right to reject any or all submittals, to waive technicalities and
to make such selection deemed in its best interest. With limited response, Union County
reserves the right to extend the solicitation opening date as appropriate in order to assure a
competitive procurement process.
Construction Manager at Risk services must be provided by a firm holding an active North
Carolina general contractor license as required by applicable law. Firms submitting
qualifications must identify the licensed entity and key personnel proposed to provide the
CMAR services.
The proposer shall provide the firm's North Carolina general contractor license number, license
classification and limitation, and identify the responsible project personnel within the Statement
of Qualifications.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
In accordance with N.C.G.S. 143-64.31, Union County will make good faith efforts to notify
minority firms of this opportunity and encourages all qualified firms to submit Statements of
Qualifications.
-End of Advertisement-
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

2 Submittal Details
2.1 SUBMISSION DEADLINE
All submittals, for the services specified, are to be received by the Union County
Procurement Department no later than 11:00 AM EDT on October 29, 2026, per the
instructions below. Any submittals received after this date and time shall be rejected
without exception.
2.2 SUBMISSION REQUIREMENTS
The SOQ must be submitted electronically by using the following link: Union County
Submittal Portal.
The submittal, one complete document, must be signed by a person who is authorized to
bind the proposing Company. Instructions for preparing the SOQ are provided herein.
Select the Solicitation drop down arrow and choose this RFQ from the list. Complete the
form, upload the SOQ as one complete document and select submit. The maximum size
accepted is 20 MB. An email response will be sent to the address entered on the form as
your confirmation of receipt.
The submittal must be signed by a person who is authorized to bind the proposing
Company. Instructions for preparing the SOQ are provided herein.
Paper submissions will not be accepted.
It is the responsibility of the Offeror to ensure that they have obtained all addenda prior
to submitting their SOQ.
There is no expressed or implied obligation for Union County to reimburse Offerors for
any expenses incurred in preparing a response to this request.
Union County reserves the right to reject any or all submittals, to waive technicalities
and to make such selection deemed in its best interest, and to cancel this RFQ.
2.3 SUBMITTAL QUESTIONS
Submittal questions will be due on or before 5:00 PM EDT on October 15, 2026, the
primary purpose is to provide participating Offerors with the opportunity to ask questions,
in writing, related to the RFQ. Addenda will be issued prior to due date to answer
applicable questions.
Submit questions by e-mail to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. The email should identify the
RFQ number and project title. All questions and answers may be posted as addenda on
Union County Website and/or North Carolina eVP website
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

2.4 ADDENDA
Union County may modify the RFQ prior to the date fixed for submission of SOQs by the
issuance of an addendum.
Should an Offeror find discrepancies or omissions in this RFQ or any other documents
provided by Union County, the Offeror should immediately notify the County of such potential
discrepancy in writing via email as noted above.
Any addenda to these documents shall be issued in writing. No oral statements,
explanations, or commitments by anyone shall be of effect unless incorporated in the
written addenda. Receipt of Addenda shall be acknowledged by the Offeror on
Appendix B, Addendum and Anti-Collusion form.
2.5 COMMUNICATION
All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this Request for Qualifications must be made
only through the Procurement Contact noted on the cover of this RFQ. A violation of this
provision is cause for the County to reject a Company's SOQ. No contact regarding this
document with the Board of County Commissioners or other County employees is
permitted and may be grounds for disqualification.
3 INTRODUCTION
3.1 PURPOSE
Union County is soliciting Statements of Qualifications from qualified firms interested in
providing Construction Manager at Risk (CMAR) services for the Judicial Center
Renovation in Monroe, North Carolina. The County intends to retain one CMAR firm to
participate during planning and design, provide preconstruction phase services,
establish a Guaranteed Maximum Price (GMP), and provide construction phase services
for the project. The CMAR will work in coordination with Union County, the County's
separately contracted design professional, and other project stakeholders. The
estimated project budget is $2,800,000. The purpose of this RFQ process is to identify
and rank the most qualified respondents in accordance with applicable North Carolina
law.
Submittals made in response to this Request for Qualifications will be reviewed by an
evaluation team and ranked based on criteria identified herein. A short list of firms may
be made based on a review of the qualifications. At the discretion of Union County, firms
may be selected for interviews. Firms with relevant Construction Manager at Risk
experience and qualifications as described herein are encouraged to submit. The
purpose of the RFQ process is to identify the most qualified respondent. Following
evaluation and ranking, the County will initiate negotiations with the firm determined to
be the most qualified for this project.
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

In accordance with the North Carolina Mini-Brooks Act (NCGS 143-64.31), firms will be
evaluated and ranked based on demonstrated competence and qualifications for the
type of professional services required, without regard to fee. Following evaluation of the
qualifications submitted, the County will select the firm determined to be the best
qualified to provide the required services.
Price information shall not be submitted with the Statement of Qualifications and will not
be considered during the evaluation process.
The County will enter into negotiations with the best qualified firm to establish a fair and
reasonable fee for the required services. If a contract cannot be successfully negotiated
with the best qualified firm, negotiations will be formally terminated and the County will
proceed to negotiate with the next best qualified firm until an agreement is reached.
The County intends to select one (1) qualified CMAR firm through this solicitation. Selection
does not establish the CMAR fee or Guaranteed Maximum Price; those items will be negotiated
with the best qualified firm after selection in accordance with applicable law.
The selected firm will coordinate with Union County, the County's design professional,
and project stakeholders throughout the preconstruction and construction phases.
3.2 COUNTY
The County (estimated population 263,386) is located in the central, southern piedmont.
The County provides its citizens with a full array of services that include public safety,
water/wastewater utilities and sanitation, human services, cultural and recreational
activities, and general government administration.
4 PROJECT BACKGROUND
The existing Union County Judicial Center was constructed in 2003 and contains approximately
101,430 gross square feet. The facility consists of four floors above grade and one below-grade
level and contains courtrooms, Clerk of Court functions, District Attorney offices, intake/holding
areas and related judicial support spaces. The renovation will occur within a security-sensitive
public facility. The selected CMAR will be expected to work with the County and design
professional to plan construction phasing, logistics, access and security measures appropriate
to the project and to minimize disruption to ongoing operations as directed by the County.
5 PROJECT DESCRIPTION AND SCOPE OF SERVICES
The Judicial Center Renovation is anticipated to renovate various areas throughout the
approximately 101,430 square foot Judicial Center located in Monroe, North Carolina. The
renovation is anticipated to include enhanced safety and security in the parking/sally port area;
improved IT and AV integration; additional card readers and security cameras; reconfiguration
of existing courtrooms to create separation during trials and reimagining of courtroom, office and
jury assembly areas; enhancements to one courtroom for the hearing-impaired; bullet resistant
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

material/glass at the X-Ray area; a secure cabinet at X-Ray for long guns; replacement of X-
Ray machines; a dedicated building-wide public address system for emergency drills, fire, bomb
threats and similar events; additional office space and conference rooms for the judge's area;
modernization and repairs/modifications to plumbing, HVAC, electrical and other building
systems; and addressing roof leaks.
The selected CMAR shall provide the construction management services necessary to support
the project from preconstruction through final completion. The final scope of services, fee
structure, GMP provisions, general conditions and other contract requirements will be
established in the final executed agreement.
5.1 PRECONSTRUCTION PHASE SERVICES
* Participate in project meetings and coordinate with Union County, the design
professional and other project stakeholders throughout planning and design.
* Review design documents for constructability, sequencing, phasing, logistics,
security, access, maintainability and coordination of building systems.
* Develop and maintain a master project schedule identifying design,
procurement, permitting, long-lead items, construction phasing, milestones
and closeout activities.
* Prepare and update detailed construction cost estimates at appropriate
design milestones, reconcile estimates with the project budget and identify
cost or schedule risks early.
* Provide value analysis and recommendations intended to improve
constructability, cost, schedule, quality and long-term performance without
compromising the County's program requirements.
* Develop a procurement and bid-package strategy, including
recommendations for early procurement or enabling work when appropriate.
* Assist the County in developing the project-specific first-tier subcontractor
prequalification process and administer prequalification and subcontractor
procurement in accordance with applicable law and County requirements.
* Develop the proposed Guaranteed Maximum Price, including supporting
estimates, bid results, assumptions, clarifications, allowances, contingencies
and other components required by the County.
* Provide other preconstruction services reasonably necessary to support a
coordinated transition from design to construction.
5.2 CONSTRUCTION PHASE SERVICES
* Provide overall construction management and administration for the work in
accordance with the final agreement and approved GMP.
* Publicly advertise, receive and open first-tier subcontractor bids, and award
subcontracts in accordance with applicable North Carolina law and the
County-approved prequalification and procurement process.
* Manage site logistics, phasing, temporary protection, access and security
coordination appropriate to work within and around the Judicial Center.
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

* Maintain and update the project schedule; monitor progress; coordinate
subcontractors; and identify and address schedule impacts.
* Manage project cost, commitments, contingency, allowances, potential
changes and payment documentation, and provide regular cost reporting to
the County.
* Administer quality control, safety, submittals, requests for information,
coordination drawings, meetings, inspections, testing and other construction
administration activities assigned to the CMAR.
* Coordinate with the County, design professional, testing agencies,
commissioning providers, authorities having jurisdiction and other Owner
consultants or vendors.
* Manage punch list, training, warranties, record documents, operations and
maintenance information and project closeout through final completion.
* Provide performance and payment bonds as required by applicable law and
the final agreement.
NOTE: This is a Request for Qualifications (RFQ). Responding firms are not required to submit
project-specific work product, fee information or pricing with the SOQ. Qualifications will be
evaluated in accordance with the criteria stated in this RFQ. Following ranking, the County will
negotiate with the best qualified firm in accordance with N.C.G.S. 143-64.31. If negotiations are
unsuccessful, the County will terminate negotiations with that firm and may proceed to the next
best qualified firm.
6 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS
6.1 TERMS OF SUBMISSION
All material received from a person or company ("Respondent") in response to this
solicitation shall become the property of Union County and will not be returned to the
Respondent. Any and all costs incurred by a Respondent in preparing, submitting, or
presenting submissions are the Respondent's sole responsibility and Union County shall
not reimburse the Respondent. All responses to this solicitation will be considered a
public record and subject to disclosure under applicable public records law.
Any material in a response which the Respondent considers a trade secret and exempt
from disclosure as a public record under applicable law, including N.C.G.S. 132-1.2
and 66-152, must be properly designated as a trade secret. In order to properly
designate such material, the Respondent must: (i) submit any trade secret materials in a
separate envelope, or file, from all other submitted material, being clearly marked as
"Trade Secret - Confidential and Proprietary Information," and (ii) stamp the same trade
secret/confidentiality designation on each page of the materials therein which contain
trade secrets.
To the extent consistent with public records law, Union County will make reasonable
efforts to maintain the confidential nature of trade secrets, as determined by Union
County and subject to the conditions set forth herein. Respondent understands and
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

agrees by submitting a response to this solicitation, that if a request is made to review or
produce a copy of any information in the Respondent's materials which was properly
labeled by the Respondent as a trade secret, Union County will notify the Respondent of
the request and the date that such materials will be released to the requestor unless the
Respondent obtains a court order enjoining that disclosure. If the Respondent fails to
obtain the court order enjoining disclosure prior to that date, Respondent understands
and agrees that Union County will release the requested information to the requestor on
that date.
Furthermore, the Respondent also agrees to indemnify and hold harmless Union County
and each of its officers, employees, and agents from all costs, damages, and expenses
incurred in connection with refusing to disclose any material that has been designated as
a trade secret by Respondent.
6.2 PROPOSAL FORMAT
The County desires all responses to be identical in format. While the County's
format may represent a departure from the vendor's preference, the County requests
adherence to the format. All responses are to be in the format described below.
Offerors should prepare their SOQ in accordance with the instructions outlined in this
section. The submittal should be one (1) complete document. Each Offeror is required to
submit the SOQ electronically - Refer to item 2.2. The SOQ should be prepared as
simply as possible and provide a straightforward, concise description of the Offeror's
capabilities to satisfy the requirements of the RFQ.
The utmost attention should be given to accuracy, completeness, and clarity of content.
All parts, pages, figures, or tables should be numbered and clearly labeled. Response
information should be limited to pertinent information only. Marketing and sales type
information is not to be included.
The total length of the submittal, including cover letter, should be no more than 50
single-sided pages. Submittals should be on 8 12" x 11" paper with an 11-point minimum
text size. Key personnel resumes may also be provided as an appendix to the document
and will not count against the page limit. Covers, section acknowledgements, and the
required forms do not count against the page limit.
Please provide the following information in the sequence of the following major headings
described below.
The submittal should be organized into the following sections:
* Section A - Cover Letter
* Section B - Firm Background and Experience
* Section C - History of Construction Manager at Risk Experience
* Section D - Qualifications
* Section E - Project Team
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation

* Section F - Project Management and Quality Control
* Section G - Project Approach and Methodology
* Section H - Financial
* Section I - Legal
* Section J - Required Forms
* Appendix A - SOQ Submission Form
* Appendix B - Addenda Receipt and Anti-Collusion
Omissions and incomplete answers may be deemed unresponsive. Please initial any
corrections.
6.2.1 SECTION A - COVER LETTER
The cover letter shall briefly introduce the firm, identify the principal in charge, and state the
firm's interest in providing CMAR services for this project. Include the following information:
* Legal company name and DBA (if applicable).
* Corporate headquarters address, telephone number and website address.
* Location providing service, if different from headquarters.
* Name, title, telephone number and email address of the single point of
contact.
* Name and title of the person authorized to bind the firm.
* North Carolina Secretary of State registration status, as applicable.
* A brief statement describing the firm's interest in the project and the unique
qualifications the firm and proposed team bring.
Make the following representation and warranty in the cover letter, the falsity of which may
result in rejection of the SOQ: "The information contained in this SOQ or any part thereof,
including any exhibits, schedules, and other documents and instruments delivered or to be
delivered to the County, is true, accurate, and complete. This SOQ includes all information
necessary to ensure that the statements therein do not in whole or in part mislead the County as
to any material facts."
6.2.2 SECTION B - FIRM BACKGROUND AND EXPERIENCE
Provide a representative summary of the firm's specialized experience and expertise in
providing Construction Manager at Risk services. Emphasize renovation work of similar size
and complexity, occupied or security-sensitive public facilities, phased construction, courthouse
or justice-related facilities when available, coordination of technology/security systems, and
management of mechanical, electrical and plumbing renovations. Reference recent
performance involving project cost, schedule, quality and collaboration with public owners and
design professionals.
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Union County, North Carolina
RFQ 2027-007 Judicial Center Renovation