1412069851 (RFP) Construction Services for Miller 230kV Solar Substation

Location:	Florida
Posted:	Dec 1, 2025
Due:	Dec 16, 2025
Agency:	JEA
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

The purpose of this solicitation is to select a contractor to provide Construction Services for JEA’s Miller Solar Substation project. The work consists of installing a new 230kV, 3-element ring bus. A prefabricated control enclosure, which will contain preassembled relay panels, and will be installed at site by a third-party vendor described herein (the "Work").
1. Mobilization
2. Site Surveying and establish baselines
3. Site Preparation
4. Receive and offload substation packager materials
5. Install foundations for all structures and equipment
6. Install ground grid, ground rods, and equipment ground tails
7. Install conduits/cable trenches
8. Backfill and compact site as necessary
9. Install substation rock
10. Install site access roads
11. Install security fencing and gates
12. Transport JEA provided materials and equipment from JEA storeroom
13. Install 230kV structures, bus, and equipment
14. Install grounds to structures and equipment
15. Finish conduit installation, pull cables, and terminate at yard equipment and inside the control house relay equipment
16. Site Clean-up, sodding/seeding and disposal of debris
17. General inspection by JEA
18. Completion of all punch list items
19. Upon JEA commencing the serving of load but not more than ninety (90) days beyond punch list completion, the Contractor shall inspect all 230kV electrical connections for hot spots.
20. Demobilize
The Complete scope of work is included in the Appendix A Technical Specifications.
Planned Project Construction Start: January 5, 2026

Estimated Construction Substantial Completion: August 10, 2026

USE THIS LINK TO ACCESS THE SOLICITATION IN ZYCUS: https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1002415/

Mandatory Pre-Response Meeting: November 13, 2025, at 9:00 AM

Response Due Date: December 9, 2025

Response Due Date: December 16, 2025

1412069851 RFP Solicitation

1412069851 RFP Appendix A -Miller 230kV Project Overview 20251002

1412069851 RFP Appendix A - Miller Drawings

1412069851 RFP Appendix A - MIller Technical Specifications

1412069851 Appendix B - Response Forms with Bid Bond

1412069851 RFP Evaluation Matrix

1412069851 Addendum 1

1412069851 Addendum 1 - Appendix A Technical Specifications

1412069851 Mandatory Pre-Bid Attendees

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1) RFP

1.1) Cover Page

Solicitation

For Participation in

Construction Services for Miller 230kV Solar Substation

for

JEA

Jacksonville, FL

Solicitation Number 1412069851

Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on November 13, at 9:00 AM

Meeting URL:

Meeting ID: 246 232 509 299 9

Meeting Passcode: 1412069851

Dial In: 469-208-1810

Phone conference ID: 629 035 566#

Those planning to attend via Microsoft Teams should send contact information to: behrjv@jea.com, 48 hours prior to

the Pre-Response Meeting to have contact information documented.

Responses are due on December 9, 2025, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information, please contact the JEA Buyer at:

Jason Behr behrjv@jea.com

1.2) Scope of Work (Miller substation)

The purpose of this solicitation is to select a contractor to provide Construction Services for JEA’s Miller Solar

Substation project. The work consists of installing a new 230kV, 3-element ring bus. A prefabricated control

enclosure, which will contain preassembled relay panels, and will be installed at site by a third-party vendor described

herein (the "Work").

1. Mobilization

2. Site Surveying and establish baselines

3. Site Preparation

4. Receive and offload substation packager materials

5. Install foundations for all structures and equipment

6. Install ground grid, ground rods, and equipment ground tails

7. Install conduits/cable trenches

8. Backfill and compact site as necessary

9.Install substation rock

10. Install site access roads

11. Install security fencing and gates

12. Transport JEA provided materials and equipment from JEA storeroom

13. Install 230kV structures, bus, and equipment

14. Install grounds to structures and equipment

15. Finish conduit installation, pull cables, and terminate at yard equipment and inside the control house relay

equipment

16. Site Clean-up, sodding/seeding and disposal of debris

17. General inspection by JEA

18. Completion of all punch list items

19. Upon JEA commencing the serving of load but not more than ninety (90) days beyond punch list completion, the

Contractor shall inspect all 230kV electrical connections for hot spots.

20. Demobilize

The Complete scope of work is included in the Appendix A Technical Specifications.

Planned Project Construction Start: January 5, 2026

Estimated Construction Substantial Completion: August 10, 2026

The work location: Miller Solar Substation at 30°19’10.90” N, 81°55’2.52” W

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams or teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA in its sole discretion may reject Responses from Respondents not meeting all of the following Minimum

Qualifications:

I. Respondent must be approved on the Responsible Bidders List (RBL) category below by Bid

Opening: SB1 – Substation Construction up to 500kV.

• Visit https://www.jea.com/About/Procurement/Become_a_Vendor/ to learn how to become

approved.

II. Company must have a current and valid State of Florida business license and State of Florida

Certified General Contractor’s license.

III. The Respondent is not on the State of Florida Convicted Vendor List, State of Florida’s Suspended

Vendor List, The City of Jacksonville’s Disqualified Vendor List, have not had their bidding

privileges actively suspended by JEA, been debarred by JEA, or have had a contract with JEA

terminated for default within the last two (2) years.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Liquidated Damages In Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The

Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.

1.14) Jacksonville Small and Emerging Business (JSEB) Optional

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this Solicitation.

All questions and correspondence concerning the JSEB program should be addressed to the following contact:

Bill Hickey

Manager, Supplier Diversity Programs and Procurement Services

JEA

hickwj@jea.com or jsebprogram@jea.com

1.15) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.16) Bid Bond

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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1412069851 (RFP) Construction Services for Miller 230kV Solar Substation

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See also