Little River Park

ORANGE COUNTY ASSET MANAGEMENT - LITTLE RIVER PARK
301 LITTLE RIVER PARK WAY, ROUGEMONT, NC 27572
CONTRACT PROPOSAL
ITB NUMBER: 367-OC5481(RB-1)
DESCRIPTION: PAVING, INCIDENTAL MILLING, REMOVING ASPHALT/TREE ROOT,
POURING ADA CONCRETE PARKING SPACES, REMOVING AND REPLACING WOODEN
WHEEL BUMP STOPS, INSTALLING TRUNCATED DOMES, INSTALLING 15" DRAINAGE
PIPE, LAYING GRAVEL, INSTALLING SPEED TABLES, AND PARKING LOT RE-
STRIPING
BID OPENING: MAY 19TH, 2026
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE
PRACTICE OF GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE
LICENSED BY THE N.C. LICENSING BOARD FOR CONTRACTORS WHEN BIDDING
ON ANY NON-FEDERAL AID PROJECT WHERE THE BID IS $50,000 OR MORE,
EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE LICENSING
BOARD OR SBE PROJECT. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER
APPLICABLE LAWS REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING,
HEATING AND AIR CONDITIONING AND REFRIGERATION CONTRACTING AS
CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA.
_________________________________________________________________________________________________________
NAME OF BIDDER N.C. CONTRACTOR'S LICENSE NUMBER
_________________________________________________________________________________________________________
ADDRESS OF BIDDER
RETURN BIDS TO: ORANGE COUNTY FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT
131 WEST MARGARET LANE, SUITE 300, HILLSBOROUGH, NC 27278
ATTN: JOVANA AMARO, FINANCE MANAGER - PURCHASING

INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE PREPARING AND
SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with
any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid.
1. The bid sheet with the proposal shall be used and shall not be altered in any manner. DO NOT SEPARATE THE
BID SHEET FROM THE PROPOSAL!
2. All entries on the bid sheet, including signatures, shall be written in ink.
3. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the various contract items
shall be written in figures.
4. An amount bid shall be entered on the bid sheet for every item. The amount bid for each item shall be determined by
multiplying each unit bid by the quantity for that item and shall be written in figures in the "Amount Bid" column of
the sheet.
5. The total amount bid shall be written in figures in the proper place on the bid sheet. The total amount shall be
determined by adding the amounts bid for each item.
6. Changes in any entry shall be made by marking through the entry in ink and making the correct entry adjacent thereto
in ink. A representative of the Bidder shall initial the change in ink.
7. The bid shall be properly executed. All bids shall show the following information:
a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.
b. Name and signature of individual or representative submitting bid and position or title.
c. Name, signature, and position or title of witness.
d. Federal Identification Number (or Social Security Number of Individual)
e. Contractor's License Number (if Applicable)
8. Bids submitted by corporations shall bear the seal of the corporation.
9. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
10. The bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a contract
pursuant to an award.
11. THE PROPOSAL WITH THE BID SHEET STILL ATTACHED MAY BE PLACED IN A SEALED
ENVELOPE AND SHALL HAVE BEEN DELIVERED TO AND RECEIVED BY:
TIME: 2:00 PM
DATE: MAY 19TH, 2026
12. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope shall be
addressed as follows:
ORANGE COUNTY FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT
131 WEST MARGARET LANE, SUITE 300, HILLSBOROUGH, NC 27278
ATTN: JOVANA AMARO, FINANCE MANAGER - PURCHASING
AWARD OF CONTRACT
The award of the contract, if it be awarded, will be made to the lowest responsible Bidder
in accordance with Section 102 (excluding 102-2 and 102-11) of the NCDOT Standard
Specifications for Roads and Structures 2024. The lowest responsible BIDDER will be
notified that his bid has been accepted and that he has been awarded the contract. The
Owner reserves the right to reject any or all bids.

Orange County Bid Checklist:
The following forms must be returned with your bid submittal:
* Completed and Signed Bid Documents
* Bid Bond in the amount of 5% of your total bid (Pgs. 9-15)
* E-Verify Affidavit (Pg. 47)
* Living Wage Documentation (Pg. 48)
* Signed Non-Discrimination Ordinance (Pgs. 59-60)
* Affidavit A (Listing of Good Faith Efforts) or Affidavit B (Intent to Perform Contract
with Own Workforce) (Pgs. 64-65)
* Supplemental Vendor Information, Historically Underutilized Businesses and
Identification of HUB Certified/Minority Business Participation (Pgs. 69-70)
* Safety Record (Pgs. 71-74):
o OSHA DART Incident Rate w/ OSHA Form 300
o EMR information
o Answers to all yes/no questions
o Written explanation if safety record is not representative of performance
*** If the above documents are not provided, your bid will be deemed non-responsive***
Please note: Affidavit C or Affidavit D will be submitted only by the apparent lowest
responsive, responsible bidder.
Affidavit C: Portion of the Work to be Performed by HUB Certified/Minority Businesses (if
the portion of the work to be executed by minority businesses is equal to or greater than
10% of the bidder's total contract price)
Affidavit D: Good Faith Efforts (if the 10% participation goal is not achieved, the bidder
must provide supporting documentation of their good faith efforts)

TABLE OF CONTENTS
SECTION PAGE #
ADVERTISEMENT FOR BIDS 1
INFORMATION FOR BIDDERS 2 - 3
BID DOCUMENT 4 - 5
BID FORM 6 - 7
LIST OF SUBCONTRACTORS 8
BID BOND 9 - 15
PAYMENT BOND 16 - 24
PERFORMANCE BOND 25 - 27
CONSTRUCTION AGREEMENT 28 - 35
ORANGE COUNTY GENERAL CONDITIONS G1 - G47
GENERAL PROVISIONS 36 - 38
PROJECT SPECIAL PROVISIONS 39 - 46
E-VERIFY AFFIDAVIT 47
LIVING WAGE POLICY 48
W-9 FORM 49
DISPUTE RESOLUTION & PROCEDURES 50 - 54
NON-DISCRIMINATION ORDINANCE & CERTIFICATION 55 - 60
MINORITY BUSINESS PARTICIPATION REQUIREMENTS 61 - 63
MBE AFFIDAVITS 64 - 68
HISTORICALLY UNDERUTILIZED BUSINESSES IDENTIFICATION 69 - 70
CONTRACTOR SAFETY RECORD 71 - 74
ORANGE COUNTY MINIMUM INSURANCE REQUIREMENTS 75 - 76
PLAN SHEETS S-1 - S-8

ADVERTISEMENT FOR BIDS
Sealed bids will be received until 2:00 PM EST on May 19th, 2026 for the paving,
incidental milling, removing asphalt/tree root, pouring ADA concrete parking stalls,
removing and replacing wooden wheel bump stops, installing truncated domes, installing
15" drainage pipe, laying gravel, installing speed tables, and parking lot re-striping.
The required Bid Documents may be mailed or hand delivered to the address listed below
before May 19th at 2:00 PM.
Orange County Finance and Administrative Services Department
131 West Margaret Lane, Suite 300, Hillsborough, NC 27278
ATTN: Jovana Amaro, Finance Manager - Purchasing
A virtual Pre-Bid meeting will be held on May 12th at 2:00 PM. The meeting will be
a Microsoft Teams meeting hosted by Summit Design and Engineering Services.
Pre-Bid Meeting Link: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_NmMxOGI4NjktM2EwNS00ZmJiLThhZmItN2E5ODNlMjQw
Y2I0%40thread.v2/0?context=%7b%22Tid%22%3a%221205635f-9cac-4896-b9ee-
60d306d67314%22%2c%22Oid%22%3a%22430e9299-0a79-4f16-8841-
5a23b7278d7d%22%7d
The scope of work includes: Paving, Incidental Milling, Removing Asphalt/Tree Root,
Pouring ADA Concrete Parking Spaces, Removing and Replacing Wooden Wheel
Bump Stops, Installing Truncated Domes, Installing 15" Drainage Pipe, Laying
Gravel, Installing Speed Tables, and Parking Lot Re-Striping.
Contractors offering proposals on this project must be licensed to do the specified type of
contracting in the State of North Carolina.
Bidders must make positive efforts to utilize minority businesses. The Owner has
developed a goal of ten percent (10%) for participation of minority business
enterprises in construction contracts awarded pursuant to NCGS 143-128(c). Bidder
shall be required to submit identification of firms and Affidavits as required in the
Bid Form.
Complete plans, specifications and contract documents will be open for inspection at
Summit Engineering and Design Services, 320 Executive Court, Hillsborough, NC
27278. Copies of the contract, specifications and plans may be obtained by contacting
Kaylee Fender, with Summit Design and Engineering Services at
kaylee.fender@summitde.com. Hard copies of these contract documents shall require a
$50.00 non-refundable payment. Summit accepts major credit cards and cashier's checks.
Electronic copies are available at no charge by contacting Kaylee Fender, with Summit
Design and Engineering Services at kaylee.fender@summitde.com.
1

INFORMATION FOR BIDDERS
BIDS will be received by Jovana Amaro at 131 West Margaret Lane, Suite 300, Hillsborough, NC
27278 until 2:00 PM EST on May 19th, 2026. BIDS may be mailed or delivered to said address.
Orange County - Little River Park hereinafter will be called the "OWNER"
All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled
in, in ink or typed, and the BID form must be fully completed and executed when submitted. Only one
copy of the BID form is required.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID
may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized
postponement thereof. Any BID received after the time and date specified shall not be considered. No
BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there
be reasons why the contract cannot be awarded within the specified period; the time may be extended by
mutual agreement between the OWNER and the BIDDER.
BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID
Schedule by examination of the site and review of the drawings and specifications including
ADDENDUMS.
The CONTRACT DOCUMENTS contain the provisions required for the construction of the
PROJECT. Information obtained from an officer, agent, or employee of the OWNER or any other
person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from
fulfilling any of the conditions of the contract.
A Bid BOND is required to be submitted along with the completed bid package. The Bid Bond is
to be 5 percent of the total bid amount.
A performance BOND and a payment BOND, each in the amount of 100 percent of the
CONTRACT PRICE, with a corporate Surety approved by the OWNER, will be required for the faithful
performance of the contract.
Attorneys-in-fact who sign payment BONDS and performance BONDS must file with each
BOND a certified and effective dated copy of the power of attorney.
The party to whom the contract is awarded will be required to execute the Agreement and obtain
the performance BOND and payment BOND within ten (10) calendar days from the date when NOTICE
OF AWARD is delivered to the BIDDER. In case of failure of the BIDDER in default, the BOND
accompanying the proposal shall become the property of the OWNER.
Within ten (10) days of receipt of acceptable performance BOND and payment BOND, the
OWNER shall sign the Agreement and return to such party whom the contract was awarded an executed
duplicate of the Agreement. Should the OWNER not execute the Agreement within such period, the
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BIDDER may with WRITTEN NOTICE, withdraw his signed Agreement. Such notice of withdrawal
shall be effective upon receipt of the notice by the OWNER.
The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the
Agreement by the OWNER. If the NOTICE TO PROCEED has not been issued within the ten (10) day
period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement
without further liabilities on the part of either party.
The OWNER may make sure such investigations as he/she deems necessary to determine the
ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the OWNER all such
information and date for this purpose as the OWNER may request. The OWNER reserves the right to
reject any BID if the evidence submitted proves incompetency of the contractor.
All applicable laws, ordinances, and the rules and regulations of all authorities having
jurisdiction over construction of the PROJECT shall apply to the contract throughout.
Each BIDDER is responsible for inspecting the site and for reading and being thoroughly
familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to do any of the
foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.
The Awarded BIDDER shall supply the names and addresses of major material SUPPLIERS and
SUBCONTRACTORS when requested to do so by the OWNER.
3

BID DOCUMENT
Resurfacing Contract
Little River Park
Proposal of
(hereinafter called "BIDDER") organized and existing under the Laws of the State of North Carolina,
doing business as
*, to
Orange County - Little River Park (hereinafter called "OWNER").
*Insert "a corporation," "a partnership," or "an individual" as applicable.
In compliance with your Advertisement for BIDS, BIDDER hereby proposes to perform all
WORK, in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein,
and at the prices listed below.
By permission of this BID, each BIDDER certifies, and in the case of a joint BID, each party
thereto certifies as to his own organization, that this BID has been arrived at independently, without
consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER
or with competitor.
BIDDER hereby agrees to commence WORK under this contract on or before a date to be
specified in the NOTICE TO PROCEED and to fully complete the PROJECT within the specified
consecutive calendar days thereafter, as provided in the General Conditions and the Bid Schedule.
BIDDER further agrees to pay as liquidated damages the amount stated in the Bid Schedule for each
consecutive calendar day work is done beyond the completion date, as provided in the General
Conditions.
BIDDER acknowledges receipt of the following ADDENDUM:
BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the
following unit prices or lump sum:
NOTE: BIDS shall include sales tax and all other applicable taxes and fees. Contracts will be
awarded on the basis of low bid.
4

If Bidder is:
An Individual
Name(type or print): ________________________________________________
By: ________________________________________________________(SEAL)
Doing business as: __________________________________________________
Business address: ___________________________________________________
__________________________________________________________________
Phone: _____________________________Fax: __________________________
A Partnership
Partnership Name: ____________________________________________(SEAL)
By: _______________________________________________________ _______
(Signature of general Partner - attach evidence of authority to sign)
Name(type or print): ________________________________________________
Business Address: __________________________________________________
__________________________________________________________________
Phone: ___________________________Fax: ____________________________
A Corporation
Corporation Name: __________________________________________________
State of Incorporation: ___________
Type ___________________________
(General Business, Professional, Service, LLC)
By: ____________________________________________
(Signature - attach evidence of authority to sign)
Name(type or print): ___________________________
Title: ___________________________
Attest: __________________________ (CORPORATE SEAL)
Business Address:
__________________________________________________
_________________________________________________________________
Phone: ___________________________Fax:_____________________________
Date of Qualification to do business: ___________
5

LITTLE RIVER PARK
BID FORM
ITEM SPEC DESCRIPTION QUANTITY UNIT UNIT AMOUNT BID
SECTION PRICE
1 800 Mobilization 1.00 LS
2 610 Asphalt Conc. Surface Course, Type S9.5B 935.00 TNS
3 607 Incidental Milling 40.00 SY
4 SP Asphalt Removal/Tree Root 155.00 SY
5 SD-3 ADA Concrete Parking Pavement 16.00 CY
6 SP Remove and Replace Wooden Wheel Bump 40.00 EA
Stops (4x6)
7 SD-3 Truncated Domes 2.00 EA
8 SD-2 Install 15" Drainage Pipe 23.00 LF
9 SP Gravel #67 Stone 576.00 SY
10 SD-1 Speed Tables 3.00 EA
11 1205 Handicap Symbols 4.00 EA
12 1205 4" White Pavement Marking Lines 1,075.00 LF
13 1205 24" White Pavement Marking Lines 48.00 LF
14 1205 Paint Symbols (Arrows) 4.00 EA
15 SP 1.5" Borrow 50.00 CY
16 SP Pedestrian Crossing Sign 1.00 EA
TOTAL BID FOR PROJECT:_________________________
6