45-RQ260825 - NCDOR - Seized Property Services

STATE OF NORTH CAROLINA
DEPARTMENT OF REVENUE
Request for Proposal #: 45-RQ260825
STATEWIDE SEIZED PROPERTY SERVICES
Date of Issue: May 5, 2026
Proposal Opening Date: May 20, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Cynthia Leonard
Procurement Specialist
Email: Cynthia.Leonard@ncdor.gov
Phone: 919-814-1389

STATE OF NORTH CAROLINA
Request for Proposal #
45-RQ260825
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page
will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for
public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at
https://evp.nc.gov/SignIn
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STATE OF NORTH CAROLINA
Department of Revenue
Refer ALL Inquiries regarding this RFP to the Request for Proposal #: 45-RQ260825
procurement lead through the Message Board in Proposals will be publicly opened: Wednesday, May 20, 2026
the Sourcing Tool. See Section 2.6 for details: @2:00PM
NCDOR RFP 45-RQ260825 - Seized Property Services | Meeting-Join |
Microsoft Teams
Dial in by phone
+1 919-670-0492,,879637429# United States, Raleigh
Find a local number
Phone conference ID: 879 637 429#
Using Agency: Department of Revenue Commodity No. and Description: 781415 - Transport arranging services
Requisition No.: RQ260825
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall
not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least one-hundred twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if
extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the
agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Revenue)
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
1.1 CONTRACT TERM .................................................................................................................. 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................. 5
2.2 E-PROCUREMENT FEE ......................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 5
2.4 RFP SCHEDULE ..................................................................................................................... 6
2.5 PROPOSAL QUESTIONS ....................................................................................................... 6
2.6 PROPOSAL SUBMITTAL ....................................................................................................... 7
2.7 PROPOSAL CONTENTS ........................................................................................................ 7
2.8 ALTERNATE PROPOSALS .................................................................................................... 8
2.9. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS................................................................. 8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ....................................... 8
3.1 METHOD OF AWARD ............................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 9
3.3 PROPOSAL EVALUATION PROCESS ................................................................................... 9
3.4 EVALUATION CRITERIA ........................................................................................................ 9
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................. 10
3.6 INTERPRETATION OF TERMS AND PHRASES .................................................................. 10
4.0 REQUIREMENTS ................................................................................................................... 11
4.1 PRICING ................................................................................................................................ 11
4.2 FINANCIAL STABILITY ........................................................................................................ 11
4.3 HUB PARTICIPATION .......................................................................................................... 11
4.4 VENDOR EXPERIENCE ........................................................................................................ 11
4.5 REFERENCES ...................................................................................................................... 12
4.6 DISCLOSURE OF LITIGATION/INVESTIGATIONS .............................................................. 12
4.7 PERSONNEL ......................................................................................................................... 12
4.8 COMPLIANCE WITH NCDOR ONBOARDING REQUIREMENTS ........................................ 12
4.9 VENDOR REPRESENTATIONS...............................................................................15
4.10 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 13
4.11 SUBCONTRACTORS ............................................................................................................ 13
4.12 TRANSPORTER PLATES ..................................................................................................... 13
4.13 DEMONSTRATION OF SITE ................................................................................................. 13
4.14 SECRETARY OF STATE REGISTRATION ........................................................................... 14
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 14
5.1 GENERAL ............................................................................................................................. 14
5.2 LOADING AND TRANSPORT ............................................................................................... 14
5.3 PROPERTY STORAGE ......................................................................................................... 15
5.4 PROPERTY CONTROL, SALES, AND ACCOUNTABILITY ................................................. 15
5.5 DELIVERABLES ................................................................................................................... 16
5.6 PROJECT ORGANIZATION .................................................................................................. 16
5.7 TECHNICAL APPROACH ..................................................................................................... 17
6.0 CONTRACT ADMINISTRATION............................................................................................. 17
NCDOR POINTS OF CONTACT ....................................................................................................... 17
6.1 CONTRACT MANAGER AND ON-CALL CONTACT ............................................................ 17
6.2 INVOICES .............................................................................................................................. 18
6.3 CONTINUOUS IMPROVEMENT ............................................................................................ 18
6.4 ACCEPTANCE OF WORK .................................................................................................... 18
6.5 TRANSITION ASSISTANCE ................................................................................................. 18
6.6 DISPUTE RESOLUTION ....................................................................................................... 19
6.7 CONTRACT CHANGES ........................................................................................................ 19
6.8 ATTACHMENTS .................................................................................................................... 19
ATTACHMENT A: PRICING ............................................................................................................. 20
ATTACHMENT B: STORAGE SITE REQUIREMENTS CHECKLIST ................................................ 22
ATTACHMENT J: INVENTORY OF SEIZED PROPERTY - FORM BD16 .......................................... 23
ATTACHMENT K: ONBOARDING REQUIREMENTS FOR CONTRACTORS .................................. 24
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The North Carolina Department of Revenue ("NCDOR") is responsible for administering State tax laws enacted by the North
Carolina General Assembly. The Unauthorized Substances Tax Division ("USUB") of NCDOR's Taxpayer Assistance and Collection
Division ("TPAC") administers the Unauthorized Substances Tax found in Article 2D of Chapter 105 of the North Carolina General
Statutes. The Levy Program enhances NCDOR's efforts to bring collection cases to immediate resolution under the authority
granted under N.C.G.S. 105-242(a)(2). The purpose of this Request for Proposal ("RFP") is to solicit seized property services
("Services") to support NCDOR's ability to collect delinquent tax liabilities owed to the State of North Carolina.
It is the intent of the N.C. Department of Revenue to award an Agency Specific Contract to one or more qualified vendors who can
provide seized property services including loading/moving, towing, storage and live and/or online auction services statewide, on
an as needed basis. Prospective Vendors may submit a proposal for seized property services in one or more of the counties covered
by this RFP. Multiple cost proposal sheets may be submitted by each Vendors TPAC will manage this service contract for all 100
counties. When utilizing Services, the vendor selected from the awarded Vendor(s) will be based on proximity to the property to
be seized, experience seizing the type of property at issue, and cost to seize the property at issue.
1.1 CONTRACT TERM
The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date").
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same
terms and conditions for up to two (2) additional one-year terms. The State will give the Vendor written notice of its intent to
exercise each option no later than sixty (60) days before the end of the Contract's then-current term. In addition to any optional
renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after the last active term.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to this
solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and vendors. Vendors can log in to the
Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and collaborate
with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and
submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/vendor-training.
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFP.
If Vendors have questions, issues, regarding any component of this RFP, those must be submitted as questions in accordance with
the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an RFP addendum. The State may also elect to leave
open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-
answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's proposal or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and conditions
or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's proposal shall
constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise in its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP Response,
the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have
no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best
and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds
to reject Vendor's proposal as nonresponsive.
2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State May 5, ,2026
Submit Written Questions Vendor May 11, 2026
Provide Response to Questions State May 13, 2026
Submit Proposals Vendor May 20, 2026, 2:00PM
Pre-award Site Visit State Between May 22, 2026 - June 5, 2026, as
scheduled
Contract Award State June 19, 2026
2.5 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal
possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document via the Sourcing Tool's message board by the date and time specified in the RFP SCHEDULE Section of this RFP.
Vendors will enter "RFP # 45-RQ260825 - Questions" as the subject of the message. Question submittals should include a
reference to the applicable RFP section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFP. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in the RFP and an addendum to this RFP.
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
2.6 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP by the
specified time and date of opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendor's proposals for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing
Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should
go to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues, and then submit a revised response any time
prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to
submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless
all required items are completed. The Sourcing Tool will provide error messages to help identify any required information
that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should
make sure they complete the submission process and receive a message that their response was successfully submitted.
5. Only Proposals submitted through the Content Section of the Ariba Sourcing Event will be considered. Proposals
submitted through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the
proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or
appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules
set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion,
having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined
to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above.
However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release
an unredacted version if a record request is received.
2.7 PROPOSAL CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFP that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's proposal, in the
State's sole discretion.
Vendor shall include the following items and attachments in the Sourcing Tool:
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Proposal Number: 45-RQ260825 Vendor: __________________________________________
a) Cover Letter, which must contain the following: (i) a statement that confirms that the proposer has read the RFP in its entirety,
including all links, and all Addenda released in conjunction with the RFP; (ii) a statement that the Vendor agrees to perform in
accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's agreement to comply
with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid Number.
c) Completed and signed version of all EXECUTION PAGES, along with the body of the RFP including responses in Sections 4.13,
and 6.1.
d) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
e) Vendor's Proposal addressing all Specifications in Sections 5.0 of this RFP.
f) Certificate of Liability Insurance (ACORD 25 form) showing the minimum insurance requirements outlined in section 4.10.
g) Completed version of ATTACHMENT A: PRICING must be completed and is attached to the Sourcing Tool
h) Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION must be completed and
uploaded to the NCEP Sourcing Event.
i) Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM must be completed and uploaded to the
NCEP Sourcing Event.
j) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR must be completed and
uploaded to the NCEP Sourcing Event.
k) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION must be completed and
uploaded to the NCEP Sourcing Event.
l) ATTACHMENT I: DISCLOSURE OF LITIGATION AND INVESTIGATIONS must be completed and uploaded to the NCEP Sourcing
Event.
2.8 ALTERNATE PROPOSALS
Unless provided otherwise in this RFP, Vendor may submit alternate proposals for comparable Goods, various methods or levels
of Service(s), or that propose different options. Alternate proposals must specifically identify the RFP requirements and
advantage(s) addressed by the alternate proposal. Each proposal must be for a specific set of Goods and Services and must include
specific pricing. Each proposal must be complete and independent of other proposals offered. If a Vendor chooses to respond with
various offerings, Vendor shall follow the specific instructions for uploading Alternate Proposals in the Sourcing Tool.
2.9. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this RFP are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found in the Sourcing Tool,
which are incorporated herein by this reference.
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest. All qualified proposals will be evaluated, and awards will be made to the
Vendor(s) meeting the specific RFP Specifications and achieving the highest and best final evaluation, based on the criteria
described below.
It is the intent of this RFP is to award a Contract(s) to multiple Vendors across the State. The State reserves the right to make
separate awards to different Vendors for one or more line-items, to not award one or more line-items or to cancel this RFP in its
entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.
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