J091--Bldg.129 Medical Gas Delivery System Deficiencies Repair(s) from 2024 Annual Inspection

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Contract Opportunity

STATEMENT OF WORK
2024 Medical Gas Delivery System Deficiencies Repair(s)
OBJECTIVE:

The objective of this agreement is to establish a contract inclusive of all personnel, management, materials, parts, equipment, tools, supplies, labor, and transportation require to perform recommended repairs on the Medical Gas Delivery System at the Central Alabama Veterans Health Care Systems (CAVHCS).

SITE VISIT:

Bidders shall visit the site to confirm locations, dimensions, associated equipment, and equipment conditions relative to the recommended repair(s) at Tuskegee VA Bldg. 129 Medical Gas Delivery System Deficiencies findings doing the 2024 inspection. The site visit shall be for the purpose of observing/verifying any conditions, concerns, dimensions, etc. relevant to the fulfillment of this contract. No consideration will be given to claims based on a lack of knowledge of the existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. The site addresses are:

V.A. Medical Center - East
2400 Hospital Rd.
Tuskegee, AL 36083
Bldg.129

CONTRACTOR RESPONSIBILTY:

Contractor shall provide all personnel, management, materials, parts, equipment, tools, supplies, labor, and transportation require to perform the recommended repairs findings on the 2024 Annual Inspection on Medical Gas Delivery System in Bldg. 129 Tuskegee. See Annual Medical Gas Testing and PM reports for recommended repair(s) details.

Issue #25086 Replace (1) dew point monitor.
Issue #25086 Replace (2) desiccant medical air dryer(s) w/integrated controller (includes all filters needed)
Issue #25085 Repair medical air high temperature alarm (not working at Master Alarm Panels)
Issue #25102 Install proper label(s) on Med-Air Intake and Med-Vacuum Exhaust piping.
Contractor shall test all alarms, equipment, and associated equipment for normal and proper operating once work has been completed.

Contractor shall ensure area is clean of all debris material before departing site.
BLDG. 129 MEDICAL GAS SYSTEM EQUIPMENT LIST

Bulk Oxygen Tank w/Reserve Tank
Praxair
Medical Air System
Duplex Compressor(s) Amico_A-SCD-P-080P-SS-N-075-46063-T
Duplex Dryer(s) Trident Pneumatics_Dryspell
Dew Point Monitor Amico
CO Monitor GFG_ABL-4021
Medical Vacuum System
Duplex Pump(s) Patton s_72-21-033C
Mater Alarm Panels
Amico Alert-2 Master
Areal Alarm Panels
Amico Alert-3 LCD

CONTRACTOR QUALIFICATIONS:

Contractor shall preform all work in accordance with VHA Directive 7515(1), the contractor shall be certified in American Society of Sanitary Engineering (ASSE) 6010 for system installations, ASSE 6020 for system inspections, ASSE 6030 for systems verifier, and ASSE 6040 systems maintenance whichever is applicable to the work contracted to perform.
Contractor shall be licensed and certified to provide the testing and inspection services specified in this contract.
Contractor shall provide service tickets, at the time services are rendered, for all services performed. Service tickets shall be signed by the COR in order to confirm services were rendered.
Contractor shall hold a current and valid ASSE Medical Gas Verifier 6030 certification, ensuring all qualifications meet the requirements as stated in the latest version of NFPA 99.
Any personnel representing the contractor and performing the actual inspections shall also be qualified to at least the ASSE Medical Gas Verifier 6030 certification level.
The Contractor shall provide copies of the certifications upon acceptance of any contract award, or no work shall be performed, nor accepted, until proof of licensing is verified.
Contractor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the COR or their designee, presented upon initial contract issuance and each time certificates are updated. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the CO and COR prior to award of the contract.
Contractor personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. No weapons are permitted on the premises. Medical masking in all required areas.

GENERAL REQUIREMENTS:

All work shall be conducted in accordance with National Fire Protection Association (NFPA 99), Compress Gas Association (CGA), Occupational Safety and Health Administration (OSHA), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), ASSE 6000: Professional Qualifications Standard, VA standards, and latest edition or other applicable current recommendations.
The Individuals working/testing/inspecting on Medical Gas Systems must show proof of the following certification. ASSE 6010, ASSE 6020, ASSE 6030, ASSE 6040
All certifications must be up to date. Any Contractors/Vendor not showing proof of Certifications shall be disqualified.
Contractor shall be registered in SAM.GOV with an active Dunn & Bradstreet number.
All shutdowns shall be coordinated with COR. Shutdown might occur at hours outside of traditional 1st shift, on Holidays, or on weekends. Include such implications in quote.
Contractor shall clean-up work sites DAILY. NO debris can be left at work sites.
Contractor shall visit the work sites and verify all existing conditions and include all such implications in the quote.
The work shall include notification to the department point of contact immediately if life threatening condition exist during the inspections, testing and repairs.

INTERRUPTION OF MEDICAL GAS SERVICES

The interruption of medical gas services (i.e., closure of valves, raising and lowering pressures etc.) shall be prohibited without the approval of the contracts point of contact. Interruption of medical gas services shall be considered a medical gas shutdown, and the Facility shutdown procedure shall be followed. Interruption of medical gas service shall be requested using the following procedure.

Notification of the contracts point of contact not less than (3) days in advance of the proposed interruption of medical gas services.
Do not proceed with interruption of medical gas service without the contracts written permission from the Engineering department.

HOURS OF WORK:

The hours of work shall take place during the normal business hours of 8:00 AM and 4:30 PM, Monday through Friday, Federal Holidays excluded. Request for weekend work must be submitted in writing. Inspections will require a prior five-day notification submitted to the Contract Officers Representative (COR) or government representative.

Federal Holidays and National Holidays observed by the VA Hospital are:

New Years Day Labor Day
Martin Luther King Day Columbus Day
President s Day Veteran s Day
Memorial Day Thanksgiving Day
Juneteenth Christmas Day
Independence Day
PERIOD OF PERFORMANCE:

The Period of Performance is three months ARO.
DOWNTIME:

All downtime shall be scheduled 72 hours in advance to minimize impact on Hospital thru COR

NOTES:
All modifications shall be reviewed and approved prior to execution.

Contractor shall specify cost of modifications IAW GSA pricing schedule.
Testing should be during normal hours 8:00am 4:30pm
WARRANTY:

Contractor shall provide warranty on the integrity of services, parts and equipment installed supporting the CAVHCS Medical Gas Delivery System. The warranty period shall be for one (1) year after completion of work.

Copy of Annual Medical Gas Testing and PM Report

RECORDS MANAGEMENT AND CONTRACT SECURITY

A. Contractor shall comply with VA Handbook 6300.1 Records Management Procedures and VA Handbook 6500.6 Contract Security. Both can be found at:

https://www.va.gov/vapubs/search_action.cfm?dType=2
**Note: This link is the complete list of VA Handbooks and are in sequential order.
**Instructions for accessing VA Handbooks at link listed above:
Click on link above and once it is opened, please scroll down on the left side until you get to VA Handbook 6300.1.
Once there, go to the PDF Format Column and click on PDF.
VA Handbook 6300.1 will then ask you to open or save the document.

B. Please follow the same instructions listed above for accessing VA Handbook 6500.6.
All contractor employees working on this requirement are required to complete mandatory annual training entitled, VA Privacy and Information Security Awareness and HIPPA Training prior to providing service for each year of the contract with copies sent to the COR for each and available for audit as requested. The course numbers are VA10203 and VA 10176. You must select that you are a contractor. Contractor employees are to self-enroll into TMS via the link: https://www.tms.va.gov/learning/user/SelfRegistrationUserSelection.do

A VA employee will escort the contractor when contractor is required to enter/work in sensitive areas.
IDENTIFICATION, SMOKING AND VA REGULATIONS

The Contractor's FSE shall wear visible identification always while on the premises of the Augusta VA Medical Center. Contractor shall contact the Contracting Officer s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. Augusta VA Medical Center is a smoke free campus which includes both tobacco and e-cigarettes; tickets can be issued by Police Services. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

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