Personal Protective Equipment

Location:	North Carolina
Posted:	May 5, 2026
Due:	May 29, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment 84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	274-2026-16-WR
Publication URL:	To access bid details, please log in.

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ITB No. 274-2026-16-WR

Invitation to Bid (ITB)

#274-2026-16-WR

Title: Personal Protective Equipment

Notice is hereby given that the City of Raleigh, North Carolina, is seeking sealed bids for ITB 274-

2026-16-WR for Personal Protective Equipment. A contract will be awarded for a term of one

(1) year with renewal options for up to four (4) twelve (12) month terms, subject to contract

performance and annual appropriation by the Raleigh City Council. All listed times herein are

Eastern Time (ET), whether Eastern Standard Time (EST) or Eastern Daylight Time (EDT), as

applicable.

BIDS WILL BE ACCEPTED UNTIL 3:00 PM ET, May 29, 2026.

Bids should be addressed to:

City of Raleigh

Finance Dept - Procurement Division

Attn: Wes Rhodes, Procurement Analyst

Hand-Deliver to: 222 W. Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601

Mail to: PO Box 590, Raleigh, NC 27602-0590

PUBLIC BID OPENING WILL BE HELD AT THE RALEIGH MUNICIPAL BUILDING,

222 W. Hargett Street, RM 503, Raleigh, North Carolina

at 3:00 PM ET on May 29, 2026.

The responsibility for submitting a response to this ITB at the City of Raleigh, Procurement

Division on or before the stipulated time and date will be solely and strictly the responsibility of

the bidder. Any bids received after stipulated time and date will not be accepted, nor opened,

and will be returned. The time stamp located in the Procurement Division shall be the official

time of receipt.

ITB No. 274-2026-16-WR

Personal Protective Equipment

TABLE OF CONTENTS

City of Raleigh Instructions to Bidders .................................................................................................................................. 1

Purpose ............................................................................................................................................................................... 1

Bid Contact .......................................................................................................................................................................... 1

Bid Schedule........................................................................................................................................................................ 1

Pre-Bid Conference ............................................................................................................................................................. 1

Bidder Questions................................................................................................................................................................. 1

Addendum........................................................................................................................................................................... 1

Bid Submission Requirements ............................................................................................................................................... 2

How to Prepare Bid ............................................................................................................................................................. 2

How to Submit Bid .............................................................................................................................................................. 2

Bid Opening......................................................................................................................................................................... 3

Award of Bid........................................................................................................................................................................ 3

Solicitation Clarification ...................................................................................................................................................... 4

Errors in Bids ....................................................................................................................................................................... 4

Alternative Bids ................................................................................................................................................................... 4

Bid Options.......................................................................................................................................................................... 4

Quantities............................................................................................................................................................................ 4

Contract Terms and Conditions ............................................................................................................................................. 5

Contract Term and Renewals .............................................................................................................................................. 5

Price Adjustments ............................................................................................................................................................... 5

Termination of Contract...................................................................................................................................................... 5

Contract Extensions ............................................................................................................................................................ 6

Trade Secrets....................................................................................................................................................................... 6

Terms and Conditions ......................................................................................................................................................... 6

Minimum Specifications and Requirements ......................................................................................................................... 7

Attachments ......................................................................................................................................................................... 10

Attachment A – Bid Response Form ................................................................................................................................. 10

Attachment B – Bid Form .................................................................................................................................................. 11

Attachment C – Non-Discrimination Assurances .............................................................................................................. 19

Attachment D – Customer Service Information Form ...................................................................................................... 20

Attachment E - References ............................................................................................................................................... 21

Attachment F – PPE Guidelines......................................................................................................................................... 22

City of Raleigh Purchase Order Terms & Conditions......................................................................................................... 29

ITB No. 274-2026-16-WR

1 CITY OF RALEIGH INSTRUCTIONS TO BIDDERS

Personal Protective Equipment

Carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not

be withdrawn except as provided herein.

1.1 PURPOSE:

The purpose of this document is to provide general and specific information for the use by suppliers in submitting a bid to

supply the City of Raleigh with apparatus, supplies, materials, and equipment, and /or services listed above. All bids and

contracts are governed by City policy and /or by Section 143-129 of the North Carolina General Statutes.

1.2 BID CONTACT:

Any and all questions, concerns, or requests for additional information shall be directed to the City of Raleigh, Procurement

Division to the attention of the Bid Agent as indicated below:

Bid Agent: Wes Rhodes

Procurement Analyst

wes.rhodes@raleighnc.gov

1.3 BID SCHEDULE:

Listed below are the dates and times by which stated actions must be taken or completed. The City may determine, in its

sole discretion, that it is necessary to change any of these dates and times. All listed times are in Eastern Time (ET),

observing the current standard or daylight time as applicable.

ACTION

TIME

DATE

ITB Published:

N/A

05/05/2026

Pre-Bid Conference:

N/A

Bidder Questions Due:

12:00 PM

05/14/2026

Bids Due:

3:00 PM

05/29/2026

Bid Opening:

3:00 PM

05/29/2026

*The City reserves the right to revise the schedule in its sole discretion*

1.4 PRE-BID CONFERENCE:

There is no Pre-Bid Conference for this ITB.

1.5 BIDDER QUESTIONS:

The City is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder in responding

to this bid. The Bidder shall examine this bid to determine if the City’s requirements and terms and conditions are clearly

stated. If, after examination of the various requirements and terms and conditions of this bid, the Bidder believes there are

any requirements or terms and conditions which remain unclear or which restrict competition, the Bidder may request, in

writing, that the City clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder. The Bidder must

provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the requirements or conditions

questioned by the Bidder.

Requests for clarification and technical questions to this bid must be received by the City not later than the date shown

above in Section 1.3, entitled “Bid Schedule”, for the submittal of written inquiries. The Bidders’ failure to request

clarification and submit questions by the date in the bid schedule above shall be considered to constitute the Bidders’

acceptance of all City’s requirements and terms and conditions. The City shall issue addenda reflecting questions and

answers to this bid, if any, and shall be posted to the North Carolina electronic Vendor Portal (eVP) website:

https://evp.nc.gov/

1.6 ADDENDUM:

Bidders are solely responsible for making sure that any and all addenda have been received prior to submission of their

bid. All addenda to this bid issued by the City shall be posted to the North Carolina electronic Vendor Portal (eVP) website:

https://evp.nc.gov/.

BID No. 274-2026-16-WR

Personal Protective Equipment

2 BID SUBMISSION REQUIREMENTS

2.1 HOW TO PREPARE BID:

Bidders are encouraged to review all provisions and attachments of this document carefully prior to completion. Each bid

constitutes an offer and may not be withdrawn except as provided herein. Also, prices are to remain firm for the period

stated herein.

2.1.1

BID FORM:

Submit all prices and offers on the Bid Form provided herein. All bids must be submitted and signed by the supplier

or their authorized representative, with all erasures or corrections initialed and dated by the authorized

representative of the proposal.

2.1.2 SIGNATURE:

All bids must be signed by an authorized official of the company on the Bidders Signature Page. A bid may be

rejected if it shows omissions, alterations of form, or additions not called for, a conditional bid, or any irregularities.

2.1.3

TAXES:

Do not include taxes in your bid prices. Taxes must be itemized and added to invoices separately when invoicing

the City. The City is required to pay sales tax. The City is exempt from Federal Excise Tax and has a Federal Tax

number.

2.1.4 NON-DISCRIMINATION:

The NON-DISCRIMINATION ASSURANCES form included in the bid package is a condition of the bid and must be

completed and signed by the bidder.

2.1.5

MWBE POLICY:

The City of Raleigh prohibits discrimination in any manner on the basis of race, color, creed, national origin, sex, age

or handicap or sexual orientation and will pursue an affirmative policy of fostering, promoting and conducting

business with women and minority owned business enterprises. The City of Raleigh encourages participation by

certified minority and women-owned businesses. If there are any questions, Contact the MWBE Program Manager,

PO BOX 590 Raleigh, NC 27602, mwbe@raleighnc.gov, or 919-996-4330.

2.1.6

SUSTAINABILITY:

In accordance with the City of Raleigh 2007-2009 City Council Mission Statement, the City recognizes its

responsibility to minimize negative impacts on human health and the environment while supporting a diverse,

equitable, and vibrant community and economy. The City recognizes that the types of products and services the

City buys have inherent social, human health, environmental and economic impacts, and asks that all Suppliers and

bidders providing and proposing products and services to the City, be mindful of the City’s Sustainability Policy and

provide and propose products and services that embody the City’s commitment to sustainability whenever

possible.

2.1.7

IRAN DIVESTMENT:

Bidder certifies that it is not on the Final Divestment List as created by the State Treasurer pursuant to N.C.G.S. §

147-86.55, et seq. In compliance with the requirements of the Iran Divestment Act and N.C.G.S. § 147-86.59,

CONTRACTOR shall not utilize in the performance of the contract any subcontractor that is identified on the Final

Divestment List.

2.1.8 COMPANIES THAT BOYCOTT ISRAEL:

The bidder certifies that it has not been designated by the North Carolina State Treasurer as a company engaged in

the boycott of Israel pursuant to N.C.G.S. 147-86.81.

2.2 HOW TO SUBMIT BID:

2.2.1 SUBMIT SEALED BIDS ON THE BID FORM PROVIDED HEREIN.

2.2.2

Provide (2) complete sets of your bid on the BID FORM PROVIDED HEREIN in hard copy paper format on 8-1/2” x 11”

size paper, only bound with a single staple in the upper left corner or with a single removable clip—no 3-ring

binders, and must be SEALED in an envelope.

BID No. 274-2026-16-WR

Personal Protective Equipment

All Formal Bids must be sealed in an envelope that is clearly labeled with the bid number, the date and time of

opening, the bidder’s legal company name, and the complete mailing address for proper identification.

Additionally, an electronic version of the bid MUST be provided on a USB to include items, unit price and extended

price. NO EMAIL OR FAX BIDS WILL BE ACCEPTED.

2.2.3

All bids must be mailed or delivered as follows in sufficient time to ensure receipt by the Procurement Manager or

Bid Agent on or before the time and the date specified on the Bid Form. Bids not received by the time and date

specified on the Bid Form will not be opened or considered, unless the delay is a result of the negligence of the

City of Raleigh, its agents, or assigns.

Mailing Address

City of Raleigh

ITB# 274-2026-16-WR

Procurement Division

PO Box 590

Raleigh, NC 27602-0590

Delivery Address

City of Raleigh

ITB# 274-2026-16-WR

Procurement Division

222 W. Hargett St., Room 502

Raleigh, NC 27601

Electronic responses will not be accepted for this solicitation.

2.3 BID OPENING:

2.3.1

A public bid opening will be held at 222 W. Hargett Street, Room 503, Raleigh, NC 27601, on May 29, 2026, at

3:00 PM. No official award will be made at the Bid Opening. All bidders are welcome to attend the bid opening.

LATE BIDS WILL NOT BE OPENED OR ACCEPTED.

2.3.2 Bidders may not review or request copies of bids at the Bid Opening. A time must be scheduled to meet with the

Procurement Manager and/or Bid Agent for this purpose.

2.3.3

Bids will be examined by the Procurement Manager and/or Bid Agent and the using department officials promptly

after the opening, and an award will be made at the earliest possible date. No bids may be withdrawn after bid

opening.

2.4 AWARD OF BID:

2.4.1

Basis of Award: The City reserves the right to award to one bidder or multiple bidders, as determined to be in the

best interest of the City. Award(s) may be made by Group to the responsible bidder(s) who submit the lowest

responsive total extended price for each Group.

2.4.2

Standard of Bid Award Acceptance: The City reserves the right to reject any or all bids and to waive any

irregularities or technicalities in bids received whenever such rejection or waiver is in the best interest of the City

of Raleigh. The award shall be made to the lowest, responsive, responsible bidder, or bidders, taking into

consideration quality, performance and the time specified in the bid for the performance of the contract.

2.4.3

Bid Prices: All items and products proposed in response to this Bid are to be new, in un-used condition unless

otherwise noted in the Minimum Specifications. All prices proposed in response to this Bid are to include all

transport, freight and fuel surcharges, and be delivered FOB destination, freight prepaid and allowed to the

location provided on the City Purchase Order. All items are to be packaged, and shipped or delivered safely in a

protective carton, fully assembled and serviced, ready for use and operation. Bidders must submit product

literature and manufacturer’s specifications with their bid proposal. All supplies, equipment, and apparatus must

meet all Federal, State, and Local safety regulations, requirements, and guidelines, such as OSHA, EPA, US DOT,

NC-DOT, NFPA, UL, etc., if so regulated.

2.4.4

Order of Precedence: In cases of conflict between sections and provisions within the Bid document, the Order of

Precedence will be 1) the Special Conditions section specific to the Bid; 2) the Minimum Specifications section

specific to the Bid, 3) the City of Raleigh Terms and Conditions; and 4) the Instructions to Bidders section of the

Bid document.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-2026-16-WR
Project Title:	Personal Protective Equipment
Description:	The City of Raleigh, North Carolina, is seeking sealed bids for Personal Protective Equipment.
Opening Date:	5/29/2026 3:00 PM
Posted Date:	5/6/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-2026-16-WR	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-05-29T15:00:00.0000000	Posted Date * 2026-05-05T18:03:02.0000000Z	Primary Commodity Code Clothing
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Wesley Rhodes
Description The City of Raleigh, North Carolina, is seeking sealed bids for Personal Protective Equipment.