Franklin Street Streetscape Phase II - Rebid

Contract and Technical Specifications For:
Franklin Street Streetscape - Phase II
Willow Street to South Street
Funded by:
Prepared in the office of:
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www.mountairy.org
April, 2026

CITY OF MOUNT AIRY, NORTH CAROLINA
CONTRACT DOCUMENTS FOR:
TABLE OF CONTENTS
Franklin Street Streetscape - Phase II
BIDDING AND CONTRACT REQUIREMENTS PAGE
Notice to Bidders NB-1 thru 2
Instructions to Bidders ITB-1 thru 6
Proposal P-1 thru 11
Contract C-1 thru 15
General Conditions GC-1 thru 29
TECHNICAL SPECIFICATIONS
SECTION TITLE
1 General
2 Surveys and Layouts
3 Erosion and Sedimentation Controls
4 Site Preparation
9 Concrete
12 Surface Restoration
APPENDICES
Appendix A - DBE Participation Forms
Appendix B - N.C.G.S. 143-128.2
Appendix C - Davis-Bacon Act Information

CITY OF MOUNT AIRY, NORTH CAROLINA
NOTICE TO BIDDERS
Sealed bids for construction of the Franklin Street Streetscape Phase II - Willow to South
will be received by the City of Mount Airy, North Carolina, hereinafter called the City, in the
Mount Airy City Engineers office in the Public Works Building, 440 East Pine Street, Mount
Airy, North Carolina until 2:00 p.m. local time on Wednesday, April 29, 2026, and then at
said location publicly opened and read.
Construction includes:
Furnishing and installing all granite curb, sidewalks, brick pavers, asphalt, conduit, etc.
required for improving the streetscape along Franklin Street in downtown Mount Airy as
described in the specifications and as shown on the contract drawings.
NOTE: Prospective bidders are hereby notified that they must have proper license under the
state laws governing their trade. General contractors are notified that Chapter 87, Article 1,
General Statutes of North Carolina will be observed in receiving and awarding this contract.
Optional Pre-Bid Meeting
An open optional pre-bid meeting will be held for all interested bidders on Wednesday,
April 15, 2026 at 10:00 AM in the office of Mount Airy Public Works, 440 E. Pine Street,
Mount Airy, NC 27030. The meeting will address project questions, issues, bidding
procedures and bid forms.
BIDDERS MUST COMPLY WITH ALL SAFETY REQUIREMENTS AS DETAILED IN THE
CONTRACT DOCUMENTS. FAILURE TO PROVIDE DOCUMENTATION OF AN
ADEQUATE SAFETY PROGRAM SHALL BE CAUSE FOR THE BID TO BE REJECTED.
Bidders must comply with the provisions of the N. C. Contractor's Licensing Act of 1925, as
amended.
The City reserves the right to reject any proposal for failure to comply with all requirements of
the Notice or of any of the Contract Documents; however, it may waive any minor defects or
informalities at its discretion. The City further reserves the right to reject any and all proposals
or to award the Contract which in its judgment is in the best interest of the City.
Contract Documents may be examined at the following location:
Public Works Department, City of Mount Airy, 440 East Pine Street, Mount Airy, NC
On-line at:
Dodge Construction Network (subscription required)
HCAC/Carolinas AGC via iSqFt (subscription required)
NC Commerce Procurement - commerce.nc.gov

Copies of the Contract Documents may be obtained at the City of Mount Airy City, Engineers
office in the Municipal Services Building, 440 East Pine Street, Mount Airy, North Carolina
27030, Phone (336) 786-3580, e-mail lhiatt@mountairy.org, upon payment of a non-
refundable fee of $ 100 for each set. A CD or link containing PDF files of the Bidding
Documents may be obtained for a non-refundable fee of $20.
FIVE PERCENT (5%) BID DEPOSIT IS REQUIRED AND MUST BE SEALED IN A
SEPARATE ENVELOPE AND ATTACHED TO THE OUTSIDE OF THE ENVELOPE
CONTAINING THE PROPOSAL.
THE CITY WILL NOT BE RESPONSIBLE FOR FULL OR PARTIAL SETS OF CONTRACT
DOCUMENTS, INCLUDING ANY ADDENDUM, OBTAINED FROM ANY OTHER SOURCE.
NOTICE: The City of Mount Airy maintains an email address list of individuals and companies
who wish to be notified by email when a construction contract is let for bid. To be added to
this list please send the request to jfreeman@mountairy.org or 440 East Pine Street, Mount
Airy, NC 27030. The City does not notify potential bidders and others of new projects by
telephone.
Female and minority-owned businesses are encouraged to submit bids.
By Order of the Board of Commissioners of the City of Mount Airy, North Carolina.
Melissa Brame
City Clerk
Dated: March 28, 2026

INSTRUCTIONS TO BIDDERS
1. Defined Terms
Terms used in these Instructions to Bidders are defined in the General Conditions
of the Contract Documents.
2. Qualifications of Bidders
Each Bidder must ensure that they are qualified to perform in a satisfactory manner
and within the time specified in the Proposal, all of the work covered by the
Contract Documents. Bidders must:
2.1 Have a well-trained and competent organization which has done work of
similar character and value;
2.2 Have available to do the work at the proper time or times, adequate
equipment and facilities;
2.3 Have ample repair parts and supplies to maintain all equipment and facilities
properly and with a minimum of delay;
2.4 Have an adequate, ongoing Safety Program.
This information will be submitted and evaluated in accordance with the
requirements in Bid Evaluation.
3. Examination of Contract Documents and Site
3.1 Before submitting their Bid, each Bidder must:
3.1.1 Examine the Contract Documents thoroughly;
3.1.2 Visit the site to familiarize themselves with local conditions that may in
any manner affect performance of the work;
3.1.3 Familiarize themselves with federal, state, and local laws,ordinances,
rules and regulations affecting performance of the work;
3.1.4 Carefully correlate their observations with the requirements of the
Contract Documents; and
3.1.5 Notify the City in writing of all conflicts, errors, or discrepancies in the
Contract Documents.

3.2 Reference is made to Section 1 - General of the Specifications for the identification
of those surveys and investigation reports of subsurface or latent physical conditions at
the site or otherwise affecting performance of the work which have been relied upon by
the City in preparing the Drawings and Specifications. Subsurface data (if available) are
offered in good faith solely for the purpose of placing the Bidder in receipt of all
information available to the City and in no event is to be considered part of the Contract
Documents. Subsurface data are not available for this contract. Before submitting
their Bid, each Bidder will, at their own expense, make such surveys and investigations as
they may deem necessary to determine their Bid Price for performance of the work within
the terms of the Contract Documents. Any Bidder desiring access to the site for the
purpose of subsurface investigations must advise the City through the Office of the City
Engineer for coordination of access.
3.3 The submission of a Bid will constitute an incontrovertible representation by
the Bidder that they have complied with every requirement of this Article.
4. Interpretation
4.1 All questions about the meaning or intent of the Contract documents shall be
submitted (in writing) to the City Engineer, City of Mount Airy, P.O. Box 70,
Mount Airy, NC, 27030, Attn: William Lev, P.E. Replies will be issued by
Addenda, mailed or delivered to all parties recorded by the City as having
received the Bidding Documents. Questions received less than five (5) days
prior to the date for opening of Bids will not be answered. Only questions
answered by formal written addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.
4.2 Addenda, when issued, will be on file at the City at least twenty-four (24)
hours before Bids are opened. It shall be the Bidder's responsibility to make
inquiry as to the Addenda issued. All such Addenda shall become part of
the Contract Documents and all Bidders shall be bound by such Addenda,
whether or not received by the Bidders.
5. Bid Security
Each bid must be accompanied by a bid security which shall not be less than five
percent (5%) of the bid amount. The required security must be in the form of cash,
a certified or bank cashier's check on some bank or trust company insured by the
Federal Deposit Insurance Corporation made payable to the City, or a Bid Bond
issued by a surety licensed to conduct business in the State where the project is
located. BID SECURITY MUST BE INCLUDED AND SEALED IN A SEPARATE
ENVELOPE AND ATTACHED TO THE OUTSIDE OF THE ENVELOPE
CONTAINING THE PROPOSAL. The Bid security of the successful Bidder will be
retained until they have executed the Contract and furnished the required Contract
security, whereupon it will be returned; if the Bidder fails to execute and deliver the
Contract and furnish the required Contract security within ten (10) calendar days of
the Notice of Award, the City may annul the Notice of Award and the Bid security of
the Bidder will be forfeited. The Bid security of any Bidder may be retained by the

City until the earlier of (1) the seventh day after the executed Contract is delivered
by the City to the Contractor and the required Contract security is furnished or (2)
the sixty-first day after Bid opening.
6. Contract Time
The number of days for completion of the work (the Contract Time) is set forth in
the Contract. The Contractor shall commence work on the date specified in the
Notice to Proceed and shall complete the work within the stipulated Contract time.
7. Subcontractors
7.1 The apparent low bidder will, if requested, submit to the City an experience
statement with pertinent information as to similar projects and other
evidence of qualifications for each Subcontractor, person or organization
who will furnish labor or materials, including the names of equipment
manufacturers. If the City after due investigation has reasonable objection
to any proposed Subcontractor, other person or organization, the City may
before giving the Notice of Award request the apparent low bidder to submit
an acceptable substitute without an increase in their Bid Price. Any
Subcontractor, other person or organization so listed and to whom the City
does not make written objection prior to the giving of the Notice of Award will
be deemed acceptable to the City. This does not remove responsibilities for
said Subcontractor, supplier, etc., to comply with the Contract Specifications.
7.2 Contractor shall not be required to employ any Subcontractor, other person
or organization against whom the Contractor has reasonable objection.
8. Proposal Form
8.1 Proposals shall be submitted on the Proposal Form furnished with the Contract
Documents.
8.2 All blank spaces for Bid prices in the proposal shall be properly completed in
ink in both words and numerals. In case of conflict between the Price in
words and its equivalent shown in numerals, the words will take precedence.
PROPOSALS SHALL NOT BE CONDITIONAL, LIMITED OR RESTRICTED
IN ANY WAY.
8.3 Bids by Corporations must be executed in the Corporate name by the
President or Vice-President (or other Corporate officer accompanied by
evidence of authority to sign) and the Corporate Seal shall be affixed and
attested by the Secretary or an Assistant Secretary. The Corporate address
and state of incorporation shall be shown below the signature.
8.4 Bids by partnership must be executed in the partnership name and signed by
a partner, their title must appear under their signature and the official
address of the Partnership must be shown below the signature. The City
reserves the right to request submission of partnership documents to

determine the authority of the partner to execute the instrument.
8.5 All names must be printed in ink below the signature.
8.6 The Bid shall contain an acknowledgment of receipt of all addenda (the
numbers of which shall be filled in on the Proposal form).
8.7 Enter Contractor's license number where called for in the Proposal.
9. Submission of Proposals
9.1 Proposals shall be submitted at the time and place indicated in the Notice to
Bidders and shall be included in an opaque sealed envelope, marked with
the Project title and name and address of the Bidder. A FIVE PERCENT
(5%) BID DEPOSIT MUST BE INCLUDED AND SEALED IN A SEPARATE
ENVELOPE AND ATTACHED TO THE OUTSIDE OF THE ENVELOPE
CONTAINING THE PROPOSAL. No Proposal will be considered unless
filed on or before the time and at the place designated in the Notice to
Bidders. Proposals received after the time set for the opening will be
returned unopened.
9.2 Proposals sent by mail shall be registered mail. The sealed Proposal,
marked as indicated above, should be enclosed in an additional sealed
envelope similarly marked and addressed to:
City Engineer, City of Mount Airy
Post Office Box 70
440 East Pine Street
Mount Airy, North Carolina, 27030
Proposals sent by mail and arriving after the time for receipt of Bids shall not be
considered as valid Bids. In such instances, the Bidder shall have no claim against
the City.
10. Modification and Withdrawal of Proposals
10.1 Written or telegraphic modifications of Proposals may be accepted if
received in accordance with the requirements for the Submission of
Proposals. Bidders are cautioned that if in the opinion of the City such
modifications are not explicit, or are in any sense subject to
misinterpretation, then the Proposal so amended or modified will be subject
to rejection.
10.2 Any Bidder upon their properly notarized written request will be given
permission to withdraw their Proposal prior to the time scheduled for the
opening of Bids. At the time of opening of the Proposals, when such
Proposal is included, it will be returned to the Bidder unread. Negligence on
the part of the Bidder in preparing their Proposal confers no right for the

withdrawal of the Proposal after it has been opened.
11. Opening of Bids
Proposals will be received and Bids publicly opened and read at the time and place
indicated in the Notice to Bidders.
12. Bid Evaluation
12.1 The apparent low bidder, and any other bidders as requested by the City, will
be required to provide information pertaining to the following:
1) Financial and Experience Qualifications of Bidder, including a
list of appropriate references, a list of previous similar
contracting experience, name of individual who will give
personal attention to work, and detailed financial information
relating to bidder resources.
2) Safety Qualifications, including OSHA 200 logs for each of the
last five years, workers compensation experience modifier for
each of the last three years; and written safety program.
Bidders must provide the above information within ten days of the City's
request. These factors and others will be considered in relation to the job
and the size of the contractor to assist in determining the contractors
qualifications to perform this project.
All information will be kept strictly confidential and used in determining
whether the Bidder is qualified to do work set forth in the Contract
Documents.
FAILURE TO PROVIDE ALL OF THE ABOVE SHALL BE JUST CAUSE
FOR REJECTION OF THE PROPOSAL BY THE CITY.
12.2 In evaluating Bids, the City shall consider the qualifications of the Bidders,
whether or not the Bids comply with the prescribed requirements, and
alternates and installed prices as requested in the Proposal forms. The City
may consider the qualifications and experience of Subcontractors and other
persons and organizations (including those who are to furnish the principal
items of material or equipment) proposed for those portions of the work as to
which the identity of Subcontractors and other persons and organizations
must be submitted. The City may conduct such investigations as deemed
necessary to establish the responsibility, qualifications and financial ability of
the Bidders, proposed Subcontractors and other persons and organizations
to do the work in accordance with the Contract Documents to the City's
satisfaction within the prescribed time.
The City reserves the right to reject the Bid of any Bidder who does not pass

any such evaluation to City's satisfaction.
13. Bids to Remain Open
All Bids shall remain open for sixty (60) days after the day of the Bid opening, but
the City may, at the City's sole discretion, release any Bid prior to that date.
14. Award of Contract
14.1 The City reserves the right to reject any and all Bids and waive any and all
informalities, and the right to disregard all nonconforming or conditional Bids
or counter Proposals.
14.2 If a Contract is to be awarded, it will be awarded to the lowest responsible,
responsive Bidder whose evaluation by the City indicates to the City that the
Award will be in the best interest of the Project.
14.3 The City will give the apparent successful Bidder a Notice of Award within
thirty (30) days after the day of the Bid opening. The Bidder will be required
to appear at the place and at the time designated by the City, in person; or if
a firm or corporation, a legally authorized representative shall so appear, and
shall execute the Contract within ten (10) calendar days of the date of Notice
of Award of Contract.
14.4 In addition, the successful Bidder shall procure, execute and deliver to the
City and maintain, at his/her own cost and expense, a Performance Bond
and a Payment Bond as specified in the General Conditions. A separate
Performance and Indemnity bond (Highway Encroachment Installation) shall
be provided to the North Carolina Department of Transportation.
14.5 Failure or refusal of the Bidder whose Proposal is accepted to execute the
Contract as herein before provided shall constitute a breach by such Bidder
of the Contract created by the acceptance of the Proposal, and in such
event, the City, at the City's option, may determine that such Bidder has
abandoned the Contract. Thereupon such Bidder's Proposal and the
acceptance thereof shall be null and void. It is understood by the Bidder, in
the event of the annulment of the Award, that the amount of the certified
check, or Bid Bond, submitted with the Proposal shall be forfeited to the use
of the City, not as a penalty, but as liquidated damages.