Full-Service Chiller Maintenance and Repair

Location:	North Carolina
Posted:	May 5, 2026
Due:	May 28, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	274-ES-FO-FY26-FullServiceChillerMaint
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-ES-FO-FY26-FullServiceChillerMaint
Project Title:	Full-Service Chiller Maintenance and Repair
Description:	The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following service: Chiller Full Maintenance and Repair Services. The City of Raleigh requests proposals for full maintenance/repair services for Chillers and corresponding services at various locations identified in Appendix V.
Opening Date:	5/28/2026 3:00 PM
Posted Date:	5/5/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-ES-FO-FY26-FullServiceChillerMaint	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-05-28T15:00:00.0000000	Posted Date * 2026-05-05T14:03:34.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Steven.Chelini@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Patrick Barbour
Description The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following service: Chiller Full Maintenance and Repair Services. The City of Raleigh requests proposals for full maintenance/repair services for Chillers and corresponding services at various locations identified in Appendix V.

Attachment Preview

Request for Proposals # 274-ES-FO-FY26-FullServiceChillerMaint.

Title: Full-Service Chiller Maintenance and Repair

Issue Date: May 7, 2026

Due Date:

May 28, 2026 no later than 3:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Engineering Services | Facilities and Operations

Direct all inquiries concerning this RFP to:

Steven Chelini

Facilities Maintenance Planner

Email: Steven.Chelini@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 6

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 11

3.5 Contract Term…………………………………………………………….11

4. Scope of Services .................................................................................. 11

Appendix I – Proposal Cost Form ................................................................... 18

Appendix II – Proposer Questionnaire ........................................................... 19

Appendix III – Reference Questionnaire (Instructions) ................................. 20

Appendix III – Reference Questionnaire Form ............................................... 21

Appendix IV – Sample Contract ...................................................................... 24

Appendix V – Full-Service Chiller Maintenance Fee Schedule..................... 33

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following service: Chiller Full Maintenance and Repair Services.

The City of Raleigh requests proposals for full maintenance/repair services for Chillers

and corresponding services at various locations identified in Appendix V.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Steven Chelini

Email Address

Steven.Chelini@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

Facilities and Operations, a division of the Engineering Services Department, is

responsible for providing internal services and managing a large portion of the City’s

buildings, critical systems, sites and provide many services to ensure that the facilities

are well‐maintained and can effectively serve staff, patrons and citizens.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and Time

May 7, 2026

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

Evaluation Meeting

(anticipated)

Selection Announced

(tentative)

May 14, 2026

May 21, 2026

May 28, 2026 by 3:00pm

June 4, 2026

June 11, 2026

1.4 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Steven Chelini

Email Address

Steven.Chelini@raleighnc.gov

1.5 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Steven Chelini

222 W Hargett Street, Suite 605

Raleigh, NC 27601

RFP No. 274-ES-FO-FY26-

FullServiceChillerMaint.

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Steven Chelini

PO Box 590

Raleigh, NC 27602

RFP No. 274-ES-FO-FY26-

FullServiceChillerMaint.

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

City of Raleigh. The City reserves the right to reject any or all proposals for any reason

and to waive any informality it deems in its best interest.

Proposals that arrive after the due date and time will not be accepted or considered for

any reason whatsoever. If the firm elects to mail in its response, the firm must allow

sufficient time to ensure the City’s proper receipt of the package by the time specified in

the RFP Timeline (Section 1.3). Regardless of the delivery method, it is the responsibility

of the firm to ensure that their proposal arrives at the designated location specified in this

Section by the due date and time specified in the RFP Timeline (Section 1.3).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Full-Service Chiller Maintenance and Repair

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