Christian Street Cemetery Stone Repair
| Location: | Vermont |
|---|---|
| Posted: | May 5, 2026 |
| Due: | May 29, 2026 |
| Agency: | Town of Hartford |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Christian Street Cemetery Stone Repair
|
| Category: | Administration |
| Status: | Open |
|
Attachment Preview
Request for Proposals
Christian Street Cemetery Stone Repair
Hartford, Vermont
Contact:
John Haverstock, Town Manager
171 Bridge Street
White River Junction, Vermont 05001
Phone: (802) 295-9353 X216
E-mail: jhaverstock@hartford-vt.org
RFP Issuance: May 4, 2026
Site Tour: May 15, 2026 @ 9:00a.m.
RFP Response Deadline: May 29, 2026 @ Noon
Bid Award Date: June 9, 2026
INTRODUCTION
The Town of Hartford is soliciting proposals to provide head stone repair and restoration services for the
first section of Christian Street Cemetery nearest to Route 5 that have become unstable, tilted, or damaged
due to ground movement, weathering or foundation failure.
SCOPE OF SERVICES
GENERAL
o All work will be performed in a professional manner by experienced and well-trained,
personnel.
o The practices and procedures employed will be according to accepted industry standards
in the cemetery headstone repair an restoration profession.
o All mechanized equipment must be turned off if you encounter the public (within 20
feet).
o No mechanized equipment may be used within 200 feet of a funeral in progress.
o The Contractor will train crew members to respect the solemn dignity of the cemetery,
o Any damage to cemetery, including but not limited to monuments, markers or
memorials will be the responsibility of the Contractor.
o The Contractor shall list prior experience and be required to provide three (3) references
demonstrating successful completion of similar work.
o The Contractor is required to demonstrate that they consistently perform work using the
highest quality of workmanship.
o The Contractor is required to demonstrate that they own or has access to the equipment
required to perform the work.
o Time Frame of work to be done: Start date June 10, 2026 Finish date October 31, 2026.
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GENERAL INFORMATION
Proposals shall be submitted in a sealed envelope with the contractor’s name, address and phone number.
Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered
to:
Town of Hartford
Attn: Town Manager, John Haverstock
171 Bridge Street
White River Junction, VT 05001
Clearly marked and sealed envelope(s) - “Christian Street Cemetery”
NOTE:
A scheduled site tour will begin at the Christian Street Cemetery at 9:00a.m. on May 15, 2026.
Estimated duration of the site tour is 1 hour. All proposals must be received no later than 12:00
noon, May 29, 2026.
Questions about the project should be directed to Henry Hazen at:
Telephone: 802-291-2958
E-mail: bsfarm1@comcast.net
All proposals become the property of the Town of Hartford upon submission. The expense of preparing
and submitting a proposal is solely the responsibility of the Contractor. The Town reserves the right to
reject any or all proposals received, to negotiate with any qualified source, or to cancel in part or in its
entirety this RFP as deemed to be in the best interest of the Town of Hartford. This solicitation in no way
obligates the Town to award a contract.
By submission of the Bid, BIDDER certifies that bid has been arrived at independently, without
consultation, commitment, or agreement as to any matter relating to Bid with any other BIDDER or with
any competition.
The Scope of Work by the Contractor for each item shall include furnishing all supervision, technical
personnel, layout, labor, materials, tools, appurtenances, equipment, disposal sites and services,
mobilization/demobilization, insurances, and services required to perform the work as described in this
Request for Bids.
INSURANCE REQUIREMENTS
WORKERS COMPENSATION:
The Contractor is required to carry full and complete Workers Compensation insurance for all employees
engaged in work on this project. The same requirements for Workers Compensation insurance shall apply
to any subcontractor engaged on this project. The Contractor shall, prior to a Purchase Order being
issued, produce a certificate of insurance demonstrating same to the Town. The Contractor shall keep
said insurance, and the Town’s additional insured status, in full force throughout the course of the project.
This Certificate of Insurance does not have to be provided at the time bids are submitted.
The Contractor must show evidence of Workers Compensation and Employers Liability Insurance
Coverage.
GENERAL LIABILITY:
The Contractor shall supply the Town with a Certificate of Insurance showing liability coverage no less
than $1,000,000. The Contractor shall cause the Town to be made an additional insured on the
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Contractor’s liability insurance, on a primary and non-contributing basis. The Contractor shall, prior to a
Purchase Order being issued, produce a certificate of insurance demonstrating same to the Town. The
Contractor shall keep said insurance, and the Town’s additional insured status, in full force throughout the
course of the project. This Certificate of Insurance does not have to be provided at the time bids are
submitted.
The Contractor must list the Named Member as Additional Insured on their Commercial General
Liability Policy.
CONTRACTOR SELECTION
The Town reserves the right:
1. to accept or reject any or all Bids in whole or in part and to accept other than the lowest price;
2. to amend, modify, or withdraw this Request for Bids;
3. to require supplemental statements or information from bidders;
4. to extend the deadline for responses to this Request for Bids;
5. to waive or correct any irregularities in Bids received;
6. to negotiate separately with one or more competing bidders;
7. to award the bid deemed to be in the best interest of the Town, and
All bids upon submission become the property of the Town of Hartford.
The following criteria, as a minimum, will be used to evaluate qualifications:
Criteria
Attendance of a site tour
Total Maximum Fee
Licenses and certifications to perform the work
Description of qualifying experience to perform work
List and contact information for a minimum of 3 references
Equipment required to perform the work
BIDS AND DESCRIPTION OF PAY ITEMS
Item #
Description of Work
1 Headstone Repair and Restoration at Christian Street Cemetery
Weight
10%
25%
10%
15%
10%
15%
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Note:
Please provide the necessary signature and information below:
(Signature of Bidder & Date)
(Contractor)
(Title of Bidder)
(Mailing Address)
(Town, State, Zip)
Competent Contract Supervisor:
AVAILABLE START DATE:
BID SHEET
(Phone # & Fax#)
Years of exp.
Name of Bidder
Hourly Rate $
Number of Monuments Covered by Quote: ________________
Lump Sum Quote $
Labor
$
Materials and Supplies
$
Total for entire cemetery
If available funding is an issue, are you willing to perform the needed work over two consecutive
years, with a 3% increase in labor and materials costs for the second year?
YES
NO
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