Solicitation UB-25-BB-17 Maintenance and Repair of UBalt HVAC Systems
| Location: | Maryland |
|---|---|
| Posted: | Dec 8, 2025 |
| Due: | Jan 7, 2026 |
| Agency: | University of Baltimore |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Solicitation UB-25-BB-17 Maintenance and Repair of UBalt HVAC Systems
Appendix J UBalt Inventory List Part 1Â
Appendix J UBalt Inventory List Part 2
Appendix K UBalt Building List Square Footage
Appendix L UBalt Emergency Generator List
Appendix M MBE Forms and Instructions
Sign In Sheet PreProposal Meeting
Attachment Preview
University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems
Request for Proposals (RFP)
RFP UB-25-BB-17
for
Maintenance and Repair of UBalt HVAC Systems
ISSUE DATE: September 30, 2025
ISSUING OFFICE:
UNIVERSITY OF BALTIMORE
Office of Procurement
1420 N. Charles Street, Baltimore, MD 21201
Wesley Gordon, Associate Director of Procurement Email: wgordon@ubalt.edu
UBalt Procurement Officer:
Beth Kirk, Director Procurement
The Issuing Office is the sole point of contact for this task order procurement.
NOTICE: Prospective Proposers who have received this document from a source other than the Issuing
Office are advised to contact the Issuing Office. The University does not take responsibility if any
Prospective Proposer is not informed of communication issued under this RFP. It is the sole responsibility
of any Prospective Proposer to visit the University’s website for all documents relating to this RFP. Visit:
https://www.ubalt.edu/about/offices-and-services/procurement/current-ub-solicitations.cfm
Page 1 of 73
University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems
TABLE OF CONTENTS
SECTION I. - GENERAL INFORMATION ............................................................................... 5
1.7 PRE-PROPOSAL CONFERENCE .................................................................................. 7
1.9. CLOSING DATE – Due Date for Proposals – subject to change ................................... 8
1.14. CONTRACT TERM ......................................................................................................... 9
1.19. MBE Subcontract Participation Goal ............................................................................. 10
SECTION II. - STATEMENT OF WORK ................................................................................. 14
SECTION III. - Article 1. Submission and Technical Proposal Response Requirements ......... 30
SECTION III. - Article 2. Financial Proposal Response Requirements .................................... 35
SECTION III - Article 3: Evaluation of Offers ......................................................................... 36
SECTION III - Article 4: Price Proposals and Final Evaluation Process .................................. 39
APPENDIX A –
APPENDIX B –
The following forms are to be submitted by each proposer as indicated in
the RFP documents herein:
- Company Profile including Annual Sales Volume/Number of Projects
Form
- Proposer Experience & Reference Form
- Anticipated Subcontractors/Trade Contractors
- Project Approach / Preliminary Schedule
- Proposer Key Personnel & Experience/References Forms
- Proposal Affidavit
- Acknowledgement of Receipt of Addenda Form (if applicable)
- MBE – Attachment M-1A MBE Utilization and Fair Solicitation
Affidavit Part 2 (Forms located in Attachment M)
- Acknowledgement of Review of Contract
- Conflict of Interest
Price Proposal Forms – to be submitted solely by the final shortlisted firms
MBE Attachment M-1A 3 and 4 – schedule of MBE Subcontractors
Page 2 of 73
University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems
APPENDIX C –
APPENDIX J -
APPENDIX K -
APPENDIX L -
APPENDIX M -
APPENDIX S -
The following forms are to be submitted/signed by the successful for:
University Contract
Contract Affidavit
UBalt Inventory List – Part 1 and Part 2
UBalt Building List with Square Footage
UBalt Emergency Generator List
MBE Forms and Instructions
SOLICITATION TERMS AND CONDITIONS
APPENDICIES
1. Acknowledgement of Receipt of Addenda Form (see Appendix A).
2. Bid Proposal Affidavit (see Appendix A)
3. Conflict of Interest Affidavit and Disclosure (see Appendix A).
Complete and sign the Proposal Affidavit
4. Insurance - Provide a copy of a Certificate of Insurance verifying your firm's Coverage for
Professional Liability, Commercial General Liability, Workmen's Compensation, Automobile
Liability Insurance, and Professional Liability. (see page 66)
5. Acknowledgement of Review of Contract Statement. (see Appendix A).
6. Contract Acceptance. Proposers are to include a statement that the University’s Contract
terms and condition were reviewed and accepted. (see Appendix A).
7. University of Baltimore Confidentiality Agreement for UBalt Data Network and IT Systems
(see Appendix A).
Page 3 of 73
University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems
SOLICITATION SCHEDULE
In-Person Pre-Proposal Conference:
October 7, 2025 at 1:00 PM EDT
Last Day for Questions:
October 14, 2025 at 4:00 PM EDT
Technical Proposal Due Date:
October 29, 2025 on or by 5:00 PM EDT
Anticipated Date of Notification following the
Initial Technical Evaluation regarding shortlist:
November 19, 2025
Oral Discussions (optional) of shortlisted
Proposers:
Monday, December 1, 2025 and from 9:00
am to 4:00 pm
(Refer to Section III, Article 3, 3.3.6)
Financial and Price Proposal:
December 10, 2025 at 2:00 PM EDT
(Shortlisted Firms Only)
Contractor(s) Selection Anticipated to be finalized: By December 17, 2025
Contract Commencement:
January 1, 2026 (Projected)
Note: Proposals are to be provided by the due date noted above. Proposals are to be submitted
electronically to Issuing Office Contact/s noted in this RFP.
Page 4 of 73
University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems
SECTION I.
GENERAL INFORMATION
1.1 OBJECTIVE.
The University of Baltimore (also called the University or UBalt) is soliciting proposals to select
a contractor to furnish all supplies, materials, labor, supervision, tools, equipment, insurance and
permits necessary to service, maintain, and repair of all mechanical, plumbing, and electrical
equipment associated with HVAC systems including electric & electronic parts. The type of
systems includes, but may not be limited to:
• Chillers (centrifugal, rotary screw, magnetic bearing)
• Chiller cooling condenser systems (air cooled fans & water-cooled evaporative towers)
• Air Handling Systems – complete PM maintenance
• Direct Expansion (Dx) HVAC Systems – Split, Packaged, window & console units,
data room –Liebert systems
• Variable Flow Refrigerant (VFR) systems – Multi-Zone
• HVAC Electric Power Distribution Systems and Transformers
• Boilers & Burners, (Oil, Electric and Natural Gas)
• Domestic hot water heaters (natural gas & electric fired) & domestic water storage
tanks
• Heat Exchanges (Hx) – Plate Frame & Tube
A more complete recitation of the Statement of Work begins on page 15 of this RFP.
The work to be performed under the contract resulting from this RFP shall be provided by fully
trained and experienced professionals with appropriate license(s) and shall consist of all
necessary supervision, insurance, testing, labor, equipment and materials to perform a complete
and acceptable job to the satisfaction of the University of Baltimore’s representative. The
University reserves the right to purchase items, supplies and services not specifically listed in
this RFP.
The University of Baltimore invites proposals from qualified vendors in response to this Request
for Proposal (RFP) in accordance with the schedule of events, terms, conditions, and
specifications attached. A brief explanation should be provided for each requirement to describe
how the offeror intends to satisfy the requirement or provide the service.
The objective of this RFP is to select the offeror or offerors whose overall technical and financial
proposal was evaluated as best meeting the needs of the University, and whose offer is evaluated
as the best value to the University as set forth in the RFP. The Procurement Officer retains the
discretion to examine all factors to determine the award of the contract. The University may
make multiple awards if it is deemed to be in the best interest of the University.
Page 5 of 73
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Spitz SciDome planetarium presentation system and its projectors. The successful contractor... Summary Towson ...
State Government of Maryland
Bid Due: 7/10/2026
...Spitz SciDome planetarium presentation system and its projectors. The successful contractor... Summary Towson ...
State Government of Maryland
Bid Due: 6/19/2026
...) and obtain information from industry as the USCG continues to seek a ...
HOMELAND SECURITY, DEPARTMENT OF
Bid Due: 12/26/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.