Water Castings, Manholes, Sealing, Materials, and Anodes

Location:	Oklahoma
Posted:	Nov 13, 2025
Due:	Dec 10, 2025
Agency:	City of Tulsa
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	TAC 1219C
Publication URL:	To access bid details, please log in.

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1219C

Supplies or Services Requested: Water Castings, Manholes, Sealing,

Materials, and Anodes

Department: Water and Sewer Department

NIGP Commodity Code(s): 659-97; 890-30; 890-40; 745-45; 570-35

Solicitation Schedule

EVENT

IFB Issue Date

DATE

11/13/2025

Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

12/01/2025

10 Days prior to IFB due date

12/10/2025

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 1219C on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1219C | Water Castings, Manholes, Sealing Materials, and Anodes | Issue Date: 11/13/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase Water Castings, Manholes, Sealing

Materials, and Anodes for the Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

TAC 1219C | Water Castings, Manholes, Sealing Materials, and Anodes | Issue Date: 11/13/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Water Castings, Manholes, Sealing Materials and Anodes for use by

the Water and Sewer Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

Section 1: WMeterCan 08052008 (Specs for Section 1, Items 1-7)

METER BOX RIMS AND LIDS - Meter box rims and lids shall be in accordance with the standard

drawing(s) included in this Section 1. Meter can cast iron lids shall be standard City of Tulsa design,

in accordance with the attached standard detail (Figure 2). The lids shall be ground to fit into the rim

recess snugly and evenly without forcing. Lettering shall match that shown in the standard drawing

detail. Castings shall be strong with even grain, smooth, free from scale, blisters, sand holes, and

other defects which would make them unfit for the intended use. Castings shall be made accurately

to dimensions shown and shall be planed or ground where marked or where otherwise necessary to

secure perfectly flat and true surfaces.

A. Gray iron castings shall conform to and be tested in accordance with the Standard Specification

for Gray Iron Castings ASTM A48 and Drainage Structure Castings, AASHTO Designation: M

306-89. All castings, including manhole steps, lamphole covers, water meter lids, manhole

frames and lids, adjustment rings and valve boxes shall be Class 35-B iron.

B. Casting dimensions shall vary by not more than plus or minus 1/16 inch per foot.

C. All bearing surfaces shall be machined to prevent rocking and rattling.

D. Only those castings which have been approved by the Department will be permitted.

E. Markings or wording on all gray iron castings shall conform to AASHTO Designation M306-89.

(AASHTO M306-89 states: Each casting shall be identified by the foundry showing):

• Name of Foundry

• Country of Manufacture

• ASTM Designation Number

• Class by a number followed by a letter indicating the minimum tensile strength and size of

test bar. (i.e. Class 35-B)

• Heat Number and Date

No other wording or marking of any kind other than those stated above or shown on the standard

drawings will be permitted on castings.

IFB Rev 02/2024

TAC 1219C | Water Castings, Manholes, Sealing Materials, and Anodes | Issue Date: 11/13/2025

OFFSET PLUGS FOR METER CAN LIDS

Offset plugs with cotter pin for meter can lid shall be provided only when specifically requested.

HDPE METER BOXES

All HDPE meter boxes shall be light pedestrian/greenbelt, ASTM C857, WUC 3.6, flush solid, cover:

black, body: black, reader door detail, touch read hole. City of Tulsa logo (Figure 1) is required on

lids.

Only the following preapproved models or their components will be accepted:

Meter can for:

3/4" & 1” service

Approved Models:

Carson 1520

DFW Plastics, Inc DFW1800-18-M1DT

2" service

East Jordan 00842801 (8428 GALV) (2” Meter)

SIGMA 36OD X 36H MB-147T2-35 (2”)

Meter Can must be 20-gauge GALV for 2” Service.

East Jordan 2” lid shall be the keyhole model #3219704.

Figure 1

IFB Rev 02/2024

TAC 1219C | Water Castings, Manholes, Sealing Materials, and Anodes | Issue Date: 11/13/2025

Figure 2

IFB Rev 02/2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid ID:	TAC 1219C
Addendum:	0
Bid Due Date:	12/10/2025
Description:	Water Castings, Manholes, Sealing, Materials, and Anodes
Bid Document:	TAC 1219C Water Castings Manholes Sealing Mat & Anodes.pdf
Attachments:

Water Castings, Manholes, Sealing, Materials, and Anodes

Attachment Preview

See also