Proposal for Construction Services for Red Rock Chapter Modular Renovation

Location:	Arizona
Posted:	Nov 13, 2025
Due:	Dec 4, 2025
Agency:	Navajo Nation
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	BID No. 25-10-3897DB
Publication URL:	To access bid details, please log in.

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NAVAJO NATION DIVISION OF

COMMUNITY DEVELOPMENT

REQUEST FOR PROPOSAL

NO. CPMD 2025-10-17 (Red Rock Chapter)

BID REFERENCE # 25-10-3897DB

OCTOBER 13, 2025

CONSTRUCTION SERVICES FOR

RED ROCK CHAPTER MODULAR

RENOVATION

RED ROCK CHAPTER MODULAR RENOVATION

BID# 25-10-3897DB

REQUEST FOR PROPOSAL

OVERVIEW ON REQUEST FOR PROPOSAL

The Navajo Nation Division of Community Development(DCD), Capital Projects Management

Department (CPMD) on behalf of the Red Rock Chapter in Red Rock, New Mexico, invites qualified

contractors to submit proposals for the renovation of the Chapter Administration Modular. This Request

for Proposal (RFP) accounts for a preliminary evaluation of the offeror(s) qualifications, proposed scope

of work, site knowledge, and project timeline. The Navajo Nation reserves the right not to award a

contract under this RFP and may issue a new RFP for the same services at its discretion.

PROPOSAL DOCUMENTS

Proposal Documents include the Request for Proposals, the Proposal Form, other proposing and contract

forms including any addenda issued prior to receipt of proposals. The Contract Documents proposed for

the Work consists of the Owner-Contractor Agreement, the Conditions of the Contract (General

Supplementary and other conditions), the Scope of Work and all Addenda issued prior to and all

Modifications issued after execution of the Contract.

SECURING DOCUMENTS

Contract Documents will be sent out by CPMD/ Project Manager and sent by email. No Mandatory Pre-

Proposal Conference for this project.

EXAMINATION

A MANDATORY site visit with the Red Rock Chapter is required for all General Contractors

submitting a proposal. Please schedule a date before the site visit, contact Harry Begay, CSC, at

(505) 905-8071. Participation in the site visit is a critical part of the proposal evaluation criteria.

Proposals will not be accepted without a signed Site Visit Acknowledgment Form.

Before submitting a proposal, proposers shall carefully examine the scope of work documents, visit the

site of the work, and fully inform themselves as to all existing conditions and limitations, and shall

include in the proposal a sum to cover the cost of all items included in the Contract. The proposer, if

awarded the Contract, shall not be allowed additional compensation because of lack of examination.

Proposal submission will be considered conclusive evidence that proposer made such examination.

SCHEDULE OF RFP ACTIVITIES

• Deadline to Submit RFP Questions

• Deadline for RFP Submittal

• Proposal Opening Evaluations

December 1, 2025

December 4, 2025

December 5, 2025

This Request for Proposal (RFP) is issued by the Capital Projects Management Department (CPMD) on

behalf of the Red Rock Chapter, in accordance with Navajo Nation laws and regulations. CPMD is the

sole entity authorized to reproduce or distribute this RFP. By participating, the Offeror agrees to maintain

the confidentiality of all related materials and information, limiting access strictly to personnel on a need-

to-know basis within its organization. No materials may be copied, shared, or disclosed to any external

party without the prior written consent of the Owner, CPMD.

RED ROCK CHAPTER MODULAR RENOVATION

BID# 25-10-3897DB

DEADLINE TO SUBMIT QUESTIONS

All questions regarding this RFP must be submitted in writing to the Project Manager no later than 5:00

PM (local time in Window Rock, AZ) on December 1, 2025. Written responses to all submitted

questions, along with any RFP amendments, will be issued in writing to all parties who have submitted a

completed Acknowledgement of Receipt Form.

SUBMISSION OF PROPOSALS

All Offeror submittals must be received no later than 4:00 PM (MST) on December 4, 2025 for review

and evaluation. Submittals received after this deadline will not be accepted or considered.

Submittals must be addressed and delivered to the Navajo Nation Division of Community Development

(DCD), Capital Projects Management Department (CPMD), P.O. Box 1510, Window Rock, AZ 86515 if

USPS Mail, U.P.S., or FEDEX are preferred methods of delivery, if not hand delivered, to 2296 Window

Rock Blvd, NN Admin Bldg. #2, 2nd Floor South, Window Rock, AZ 86515.

Proposal submittals must be sealed

and clearly labeled on the outside

of the package to indicate the

Offeror’s Navajo Nation Priority

status, if applicable, along with the

following

statement:

“DO NOT OPEN – Submittal of

Proposal, RED ROCK

CHAPTER

MODULAR

RENOVATION” Submittals sent

by facsimile or any other electronic

method will not be accepted. If

hand delivered, make sure the RFP

Packet is time stamped before you

depart.

OPENING OF PROPOSALS

All eligible proposals shall be opened at the Navajo Nation CPMD Conference room on December 5,

2025 at 2:00 pm. All eligible proposals shall be opened in accordance with the proposal opening

procedures of the Navajo Business Opportunity Act (“NBOA”) at 5 N.N.C. §205 C, and a staff member

of the Navajo Nation Business Regulatory Department and the Navajo Nation Office of Controller shall

be in attendance at the opening of proposals.

SELECTION COMMITTEE & EVALUATION

A Selection Committee of at least two persons shall be established for this Procurement, with at least one

person from CPMD, and one person from the Chapter. The Selection Committee shall perform the

review, evaluation, and ranking of all eligible proposals, and shall determine which proposals are

Responsive and which are Non-Responsive; a Responsive determination by the Selection Committee

alone shall not guarantee a Contract Award, rather, the ultimate determination of eligibility for a Contract

Award and ultimate selection of an Contractor for a Contract Award shall be in accordance with the

Navajo Business Opportunity Act, and other applicable Navajo Nation laws. Negotiations with the most

responsive Proposer.

RED ROCK CHAPTER MODULAR RENOVATION

BID# 25-10-3897DB

STANDARD CONTRACT

The Navajo Nation reserves the right to include contract provisions based on applicable Navajo Nation,

federal, state, and local laws and regulations in the final contract document.

AMENDED SUBMITTALS

An Offeror may submit an amended proposal prior to the proposal submission deadline. The amended

proposal must fully replace any previous submission and be clearly identified as such in the transmittal

letter. The Project Manager will not collate or assemble proposal documents on behalf of the Offeror.

ACCEPTANCE OF REQUIREMENTS

The submission of all Proposals shall constitute the submitting Party’s acknowledgement and acceptance

of all requirements and conditions governing this Procurement.

OWNERSHIP OF DOCUMENTS

All documents and materials contained in this RFP Package are the property of the Navajo Nation . All

documents and materials contained in all submitted Proposals shall be the property of the Navajo Nation

and not be returned to the submitting Party unless the RFP is cancelled; all such documents and materials

shall be either retained or discarded by CPMD, and if kept, all proprietary information shall be treated as

confidential in accordance with the Navajo Nation Privacy Act.

AUTHORITY TO INVESTIGATE

The Project Manager, CPMD Staff, the Selection Committee, and other Navajo Nation staff as necessary,

may make such inquiries and investigations of any persons or entities as necessary and reasonable to

determine the Responsibility of any Interested Party, including eligibility for a Contract Award under

Navajo Nation or other applicable laws or regulations, and to determine the Responsiveness of any

Proposals submitted for the project. Interested Parties failing to submit any information, documents, or

materials requested by CPMD, in a reasonably timely manner, shall be disqualified.

OFFEROR’S RIGHT TO WITHDRAW PROPOSAL

To withdraw a proposal, the Offeror must submit a written request, signed by an authorized

representative, prior to the proposal submission deadline. Offerors may withdraw their proposals at any

time before the deadline.

PROJECT MANAGER CONTACT

Leonard Hardy, Senior Programs & Projects Specialist

Capital Projects Management Department

Navajo Nation Division of Community Development

P.O. Box 1510

Window Rock, AZ 86515

Email: leonard_hardy@nndcd.org

Ricky Begay, Project Manager

Capital Projects Management Department

Navajo Nation Division of Community Development

P.O. Box 1510

RED ROCK CHAPTER MODULAR RENOVATION

BID# 25-10-3897DB

Window Rock, AZ 86515

Email: rickyrbegay@nndcd.org

INQUIRIES, ADDENDA

Should a proposer find discrepancies in, or omissions from the scope of work-related documents, or

should they be in doubt to their meaning, the offeror shall at once notify the Project Manager, Capital

Project Management Department, Window Rock, Arizona, who will send a written addendum to all

proposers. Neither Owner nor Project Manager will be responsible for oral instruction or information.

Questions received less than 48 hours before the proposal date cannot be answered.

Any Addenda issued by the Project Manager during the time of proposing are to be included in the

Proposal, and will become a part of the contract. Acknowledge Receipt of Addenda on the Proposal

Form in space provided.

SUBSTITUTIONS OF MATERIALS:

Submit material submittals to the Project Manager for approval prior to installation. No substitutions will

be considered after submittals have been approved.

COST INCURRED

The Procuring Party shall not be liable for any costs incurred by the Offeror in the preparation of a

proposal or for any expenses incurred prior to the execution of a signed contract resulting from this RFP.

BID GUARANTEE

Bid Guarantee shall be required for all construction related contracts. Bid guarantee security shall

be in an amount equal to at least ten percent (10%) of the proposal amount.

All proposals over $ 50,000.00 shall require a 10 percent bid guarantee at the submittal of proposal.

PROPOSALS

Proposals must be made upon the “PROPOSAL FORM” provided, all blank spaces filled, the signature

shall be longhand and the completed form shall be without alterations or erasures. Where a proposer is a

corporation, the proposal must be signed by the legal names of the corporation, followed by the name of

State of Incorporation and the legal signature or an office authorized to bind the corporation to a contract.

Proposals shall be made out to the order of the Owner and delivered in an enclosed sealed envelope,

marked “RED ROCK CHAPTER MODULAR RENOVATION, DO NOT OPEN”, shall bear the

name of the proposer and the proposer’s address as it appears in the Navajo Nation Business Regulatory

Source List- Latest Edition. Provide Navajo Nation Business Regulatory priority number assigned to the

firm on OUTSIDE of the envelope.

Proposer agrees to commence work on this Project on or before the date specified in the Notice-to-

Proceed and to show evidence he is able to complete the work fully within 365 consecutive calendar days

thereafter.

All proposals shall remain firm for a period to approval of the Navajo Nation 164 contract approval

process. Contractor shall be beginning construction within thirty (30) days after the contract NN164

approval.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.