Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Macon-Bibb County Radio Shop Project
15538
90921
90924
90925
90977
BID NUMBER: 26-026-LH
ISSUED: JANUARY 26, 2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, FEBRUARY 26, 2026
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
City Hall
Macon, Georgia 31201
Macon-Bibb County Radio Shop Project
1. General
A. Invitation
1. Notice is hereby given that Macon-Bibb County will receive sealed bids (original bid plus 1 copy and
Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street,
Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia
on Thursday, February 26, 2026, for Macon-Bibb County Radio Shop Project for Macon-Bibb
County, Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room, City Hall on
Thursday, February 26, 2026, at 2:00 pm.
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate
in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors
where possible.
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department,
Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may be
viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/
C. Pre-Bid
1. A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, February 11, 2026, Macon-
Bibb County Procurement Conference Room, 700 Poplar Street, Suite 308, Macon, GA 31201. This
pre-bid is mandatory; contractors must be present to submit a response. Deadline for submitting
questions is Friday, February 13, 2026, at 3:00 pm.
2. Bid Bond
1. In order to be considered, bids shall be accompanied by a bid bond, payable to the Owner, in amount
not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom award is made,
should fail to execute a contract with the Owner and furnish bond and insurance in accordance
with terms of the contract within ten (10) days after notification of award.
b) Contractor may submit a cashier’s check or certified check for not less than 5% of the total base
bid. The check must be made out to “Macon-Bibb County” and include the bid number in the
memo line of the check. Personal checks, business checks, and cash are strictly prohibited.
3. Sealed Bids
1. Envelopes shall be identified on the outside as:
“BID # 26-035-LH: Macon-Bibb County Radio Shop Project”
and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
Attn: Laura Hardwick
700 Poplar Street, Suite 308
Macon, Georgia 31201
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H. Validity
1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date of bid
opening.
I. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is
within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation
to Bid.
J. Contract Award
1. The Contract, if awarded, will be based on total bid price
2. Guidelines in the award of this Contract will be Section 36-91-2, et seq., Official Code of Georgia
Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to
establish a schedule of work.
K. Surety
1. Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall
submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of
the Contract Price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best Company,
Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
L. Payment Conditions
1. A 5% retainage will be withheld from each payment until final payment is made. The Owner will only
pay for items used and actual work performed.
2. Change Orders shall be required for any variance from Contract or plan sheets. Any change in the
Contract Price resulting from a Change Order shall be determined by mutual agreement between the
County and the Contractor as evidenced by the change in the Contract Price being set forth in a Change
Order executed by both parties. If no agreement is reached, then the change shall be determined by the
actual and reasonable increases or decreases in the Contractor’s costs of performance resulting from
revisions in the work attributable to the change. Such increases as a result of changed or extra work shall
be limited in an amount not to exceed a combined total of 10%. Insurance and bond premiums shall be
added on top of the 10% combined total markup.
3. Any unauthorized work or material change will not be paid for unless a Change Order has been issued
prior to the completion of work.
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M. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to Macon-Bibb
County in care of the contractor. If the shipping papers show clearly that any such materials are so
consigned, the shipment shall be exempt from the tax on transportation of property under the
provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public Law 180-78th
2. The Contractor shall pay all transportation charges.
3. Each bidder shall take this exemption into account in calculating his bid.
N. Insurance Requirements
1. Deductibles. All shall be paid for by the Contractor.
2 Required Insurance Coverages. The Contractor also agrees to purchase and have the authorized
agent state on the insurance certificate that the Contractor has purchased the following types of
insurance coverages, consistent with the policies and requirements of O.C.G.A. § 50-21-37.
The minimum required coverages and liability limits are as follows:
3 Workers’ Compensation Insurance. The Contractor agrees to provide, at a minimum,
Workers’ Compensation coverage in accordance with the statutory limits as established by the
General Assembly of the State of Georgia. A group insurer must submit a certificate of
authority from the Insurance Commissioner approving the group insurance plan. A self-
insurer must submit a certificate from the Georgia Board of Workers’ compensation stating
the contractor qualifies to pay its own workers’ compensation claims.
a) The Contractor shall require all Trade Contractors/Subcontractors performing work under
this Contract to obtain an insurance certificate showing proof of Workers’ compensation
Coverage and shall submit a certificate on the letterhead of the Contractor in the following
language:
b) This is to certify that all trade contractors/subcontractors performing work on this Project
are covered by their own workers’ compensation insurance or are covered by the
Contractor’s workers’ compensation insurance.
4. Employers’ Liability Insurance. The Contractor shall also maintain Employer’s Liability
Insurance Coverage with limits of at least:
(i) Bodily Injury by Accident
(ii) Bodily Injury by Disease
(iii) Bodily Injury/Disease Aggregate
$1,000,000 each accident
$1,000,000 each employee; and
$1,000,000 each accident
a) The Contractor shall require all Trade Contractors/Subcontractors performing work under
this Contract to obtain an insurance certificate showing proof of Employers Liability
Insurance Coverage and shall submit a certificate on the letterhead of the Contractor in the
following language.
This is to certify that all trade contractors/subcontractors performing work on this Project
are covered by their own Employers Liability Insurance Coverage or are covered by the
Contractor’s Employers Liability Insurance Coverage.
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5. Builders Risk Insurance. Contractor shall provide a Builder’s Risk Policy to be made payable
to the Owner and contractor, as their interests may appear. The policy amount should be equal
to 100% of the Contract Sum, written on a Builder’s Risk “All Risk”, or its equivalent. The
policy shall be endorsed as follows:
a) The following may occur without diminishing, changing, altering or otherwise affecting
that coverage and protection afforded by the insured under this policy:
(i) Furniture and equipment may be delivered to the insured premises and installed
in place ready for use; and
(ii) Partial or complete occupancy by Owner; and
(iii) Performance of work in connection with construction operations ensured by the
Owner, by agents or lessees or other Contractors of the Owner or Using Agency.
b) In the event that the contract is for renovation, addition or modification of an existing
structure and Builders Risk Insurance is not available, the Owner will accept an
Installation Floater Insurance Policy with the above endorsement in lieu of the Builders’
Risk Insurance Policy. Such floater must insure loss to materials and equipment prior to
acceptance by Owner and must be on an ALL-RISK BASIS with the policy written on a
specific job site.
6. Commercial General Liability Insurance. The Contractor shall provide Commercial General
Liability Insurance (2001 ISO Occurrence Form or equivalent) that shall include, but need not
be limited to, coverage for bodily injury and property damage arising from premises and
operations liability, products and completed operations liability, lasting and explosion, collapse
of structures, underground damage, personal injury liability and contractual liability. The CGL
policy must include separate aggregate limits per Project and shall provide at a minimum the
following limits:
Coverage
1. Premises and Operations
2. Products and Completed Operations
3. Personal Injury
4. Contractual
5. General Aggregate
Limits
$1,000,000 per Occurrence
$1,000,000 per Occurrence
$1,000,000 per Occurrence
$1,000,000 per Occurrence
$2,000,000 per Project
Additional Requirements for Commercial General Liability Insurance are as follows:
7. Commercial business Automobile Liability Insurance. The Contractor shall provide
commercial business Automobile Liability Insurance that shall include coverage for bodily
injury and property damage arising from the operation of any owned, non-owned, or hired
automobile. The commercial business Automobile Liability Insurance Policy shall provide not
less than $1,000,000 combined Single Limits for each accident.
a) Additional Requirements for Commercial Business Automobile Liability Insurance are
as follows:
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
