RFP - Unit 1 Major Inspection & Upgrade - Gardner, KS

Issue Date: January 27, 2026

Pre-Proposal Question Deadline:             March 11, 2026, at 11:00 AM

RFP Proposal Deadline:                            March 15, 2026, at 11:00 AM

City of Gardner Utilities Department

1150 E. Santa Fe Street Gardner, KS 66030

Contact:                                                     David Hunter, Utilities Director Phone: (913) 856-0990

Email: dhunter@gardnerkansas.gov

Description: The City of Gardner is requesting qualified contractors to submit proposals for Unit 1 Turbine Major Inspection including LA to R Upgrade, Generator Inspection and Cooling System Improvements.

This project does qualify for sales tax exemption for purchasing equipment, materials, and supplies.

A mandatory site visit will be required for each firm to conduct and evaluate current equipment installation to determine the best approach in the Proposal.

Site visits shall be coordinated and scheduled by contacting: Evan Rose

Generation Substation Manager Office: 913.856.0993

erose@gardnerkansas.gov

Proposals will be accepted by the City of Gardner, Kansas, Utilities Department until 11:00 A.M. (local time) March 15, 2026 at 11:00 which time the proposals will be taken under advisement, and the names of respondents will be made available for public record; all other information is confidential until contract negotiations are completed.

All proposals shall be submitted digitally to the City of Gardner Utilities Department. Proposals are preferred to be submitted by mail or via email at utilities_department@gardnerkansas.gov . Email submittal shall have “Unit 1 Major Inspection & Upgrade, Project EL4011” in the subject line.

Proposals will also be accepted by submitting printed hard copy with a digital copy provided on USB storage device in sealed envelopes to the City of Gardner Utilities Department at 1150 E. Santa Fe Street, Gardner, Kansas, 66030. The sealed envelope for proposals shall be addressed to the City of Gardner Utilities Department, Attention: David Hunter, marked "Proposal for: Unit 1 Major Inspection & Upgrade, Project EL4011”.

Any proposal received after the designated closing time will not be considered.

Copies of plans and specifications can be seen or purchased for a Non-Refundable fee on-line at https://projectbids.drexeltech.com in their eDistribution plan room, additional assistance is available at distribution@drexeltech.com . Information regarding this project can be found in the “Public Jobs” link on the website. Proposer desiring the Documents for use in preparing proposals may also obtain a set of such documents from Drexel Technologies; 10840 West 86th Street, Lenexa, KS 66114, telephone number is 913-371-4430. Documents will be shipped only if the requesting party assumes responsibility for all related charges. Corporate, certified, or cashier’s checks shall be made payable to Drexel Technologies, Inc.

A.    General Statement:

The Proposer shall submit all proposals on the forms provided as part of these Proposal Documents and in compliance with these Instructions. All appropriate blanks shall be filled-in and the appropriate individual on behalf of him/herself or the entity submitting the proposal shall sign the Proposal.

B.    Bidding Documents:

1.    RFP Documents may be obtained from:

Drexel Technologies https://projectbids.drexeltech.com 10840 W. 86th Street Lenexa, KS 66114

2.    Complete sets of Proposal Documents shall be used in preparing Proposals. Proposing documents consist of the Proposal, Contract Agreement, Proposal Form, any Plans or other supporting documentation.

3.    Neither the CITY, nor any employee, nor any entity in contract with the CITY, assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Proposal Documents.

4.    The CITY, in making copies of the Proposal Documents available on the above terms, does so only for the purpose of obtaining proposals on the Work and does not confer a license or grant for any other use.

5.    Proposals shall include furnishing all labor, materials, equipment and performing the Work for the project in strict accordance with the Proposal Documents and any Addenda.

C.    Preproposal Questions:

All questions regarding the proposal documents and proposal should be directed in writing, via e‐ mail to:

David Hunter Utilities Director (913) 856-0990

dhunter@gardnerkansas.gov

Only questions answered through an addendum will be binding. Oral and other interpretations or clarifications will be without legal effect.

Pre‐proposal questions will be accepted until March 15, 2026 at 11:00 AM.